Program Management
Services Available
General Project Management Services
- Act as primary liaison with Institution management for project activities, from project development through scoping, budget and schedule definition; execution; and reporting
- Assist The UT System Historically Underutilized Business (HUB) Office determine HUB Subcontracting Opportunities and monitor Subcontracting Plans
- Conduct "desk audits" of project expenditures
- Conduct and report componentization
- Coordinate project easement requirements with The UT System Office of Real Estate
- Develop a project delivery method strategy
- Develop, analyze, evaluate, and forecast project schedules
- Ensure that design and construction documents comply with approved Owner's Project Requirements and Facility Program
- Facilitate timely decisions by Institution representatives and report progress and issues impacting the project goals to stakeholders
- Issue expenditure vouchers to institutions authorizing payments, including cash requests for bond funded projects
- Manage and maintain project documentation
- Manage and monitor project scope, schedule, and budget
- Manage relationships between design professionals, contractors, and Institution staff, including creatively resolving conflicts to ensure achieve project goals
- Manage the preparation, approval, and monitoring of the project Storm Water Pollution Prevention Plan (SWPPP)
- Manage the project and related flow of communications
- Monitor design professionals, contractors, and technical service providers ensuring resources are appropriate
- Procure design, construction, and technical service provider services
- Provide project commissioning process review, assistance, and support
- Recommend alternative solutions while maintaining protecting client's needs and requirements
- Work with Institution executives in their strategic and campus master planning efforts
Project Budgeting and Administrative Services
- Conduct Life Cycle Cost Analysis
- Approve and administer contracts and work orders
- Approve, monitor, and develop detailed budgets in collaboration with local Institution accounting procedures
- Assess impact of design or construction changes and schedule slippages
- Coordinate presentation of agenda items to the Board of Regents and Texas Higher Education Coordinating Board, including Capital Improvement Program approval process
- Develop cash flows and monitor project expenditures
- Function as the fiduciary agent for The UT System and the Institution by monitoring and approving all costs
- Monitor program budgets and schedules to assure compliance with approved project requirements
- Perform budget and schedule "what if" scenarios
Project Cost & Schedule Control Services
- Provide advice to the Institution to enhance performance, reduce costs, expedite schedules, and otherwise improve the project
- Report project status to Institution, Board of Regents, other UT System offices, and outside agencies
- Represent the Institution and UT System in all negotiations
- Review and process UT System approval letters
- Schedule and conduct all project meetings, ensuring preparation and distribution of meeting minutes, including follow-up on all outstanding action items
Project Compliance and Risk Mitigation Services
- Confirm Alternative Energy Reports
- Confirm design plans and specifications meet regulatory and code requirements
- Confirm SECO energy code analysis
- Ensure compliance with BOR R&R, state statutes, federal regulations, and laws on OFPC-managed projects
- Ensure projects are constructed in compliance with project documents, processes, and state and federal regulations
- Oversee project compliance
Construction Inspection Services
- Attend all pre-installation meetings between the contractor and Institution
- Conduct above ceiling, open wall, Substantial and Final Completion inspections
- Conduct daily observation of construction work for compliance with contract documents
- Coordinate and monitor all 3rd party testing
- Coordinate turnover of close-out documents to the Institution
- Coordinate utility outages, noise control, traffic control and security measures required with the Institution
- Determine Substantial and Final Completion
- Ensure accuracy of work-in-place
- Issue field directives and field orders when needed to expedite work and document direction given to contractor
- Manage and monitor the construction inspection process
- Monitor and confirm completion of punch list deficiencies
- Monitor and document job site safety
- Monitor project close-out procedures, O&M manuals, as-builts and punch lists
- Monitor the project commissioning process, including equipment testing, functional performance tests, and building integration of interrelated systems
- Review contractor submittals and coordinate Owner comments, including resolution of conflicts
Furnishing Services
- Conduct on-going evaluations of furniture concepts, design and construction
- Coordinate furniture and User move-in, facility activation, operating and maintenance procedures, and training
Project Close-Out & Warranty Services
- Facilitate contractor involvement in the warranty period
- Lead one-year warranty walk-through and report
- Manage the project close-out process
- Monitor chronic warranty issues
