Job Description
The
Job Class: Administrative
Assistant
Job Code: 9020
Date: 9-1-2006
SUMMARY
Purpose/Scope: To provide general administrative assistance in support of daily
departmental operations.
DUTIES
Essential
Functions:
· Opens, sorts, and distributes mail.
· Receives, screens, and routes calls.
· Maintain databases and files
· Manage records, including leave reports, time reports, and other personnel reports.
· Prepares, types, and edits correspondence and presentations.
· Maintains calendars.
· Schedules travel, makes travel arrangements, and processes travel reimbursements, including expenses and vouchers.
Other
Functions:
·
Performs other
duties as assigned.
SUPERVISION
Received: Work is performed under moderate supervision with limited latitude for the use of initiative and independent judgment.
Provided: None
QUALIFICATIONS
Education: High school diploma or GED equivalent.
Experience: 1 year secretarial or administrative
experience required.
Knowledge,
skills and abilities: Knowledge of standard office practices. Excellent customer service skills. Ability to use standard office equipment such
as copy machines, multi-line telephones, and fax machines. Ability to use standard personal
computer. Ability to perform basic tasks
using the Microsoft Office Suite.
WORKING
CONDITIONS
Exposure to standard office conditions. Required repetitive use of keyboard at
workstation. Some lifting or moving may
be required.
OTHER
FLSA Status: Non-exempt
ORP Eligible: No
This job description in no way states or
implies that these are the only duties to be performed by the employee
occupying this position. The incumbent is expected to perform other duties necessary
for the effective operation of the department. Any qualifications to be
considered as equivalents in lieu of stated minimums require prior approval by
the Office of Employee Services.
This job classification may
contain positions that are security sensitive and thereby subject to the
provisions of Texas Education Code §51.215.