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Travel Guidelines: Hotel Reservations

Blocks of rooms have been reserved at the Radisson Hotel for the 2009-2010 meetings

Please read the following information about the hotel policies. Failure to follow and meet deadlines required at the hotel could result in additional cost to your institution, as U. T. System will not reimburse for missed cancellation dates and no shows.

Reservation/name changes received after cut-off date will be accepted on a space available basis at the prevailing rate.

Cutoff dates are:
September 1, 2009 for October 1-2, 2009 meeting
December 28, 2009 for January 28-29, 2010 meeting
April 13, 2009 for May 13-14, 2010 meeting

GUEST ROOM RATE
$85.00 Single/Double Accommodations, Net, Non-Commissionable, Radisson Hotel

RESERVATIONS PROCEDURE

Each attendee or liaison will be responsible for calling in his/her reservation with The Radisson (512-478-9611) by the designated cut-off date 30 DAYS PRIOR TO ARRIVAL. When calling the hotel to make your reservation, please identify yourself as participants of The University of Texas System Faculty Advisory Council in order to receive the special group rate.

CHECK-IN

The hotel check-in time is 3:00pm. Room assignment prior to that time is on an availability basis. Upon check-in, FAC member will be asked to verify departure date. At that time, scheduled departure dates can be altered. Changes made thereafter shall be subject to a $50.00 administrative fee. Departure extensions are based on availability. Please remember to present your institutional tax exempt form to the hotel clerk at check-out.

Cancellations will be accepted prior to 12:00 p.m. local hotel time on the day of arrival.

CHECK-OUT

The hotel check-out time is 12:00pm. Any requests for later departure must be approved through the Front Office. Confirmation on late check-out is based on availability.

PARKING

Covered parking is available for your convenience.

PAYMENT PROCEDURE

Room, tax and incidental charges are to be paid by each individual upon departure either with credit card, cash or check. Incidental charges will not be reimbursed to your institution. Please note that you will be required to guarantee payment of these charges with major credit card or a cash deposit upon check-in.

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