Accounting and Purchasing Services


The forms listed below are available only to UT System employees and may require you log on using your UT System network logon. Please contact APS if you have problems accessing the forms below 512-499-4349.


Authorization for Professional Services (2 links below – both documents must be completed)

     Authorization for Professional Services (Part 1 of 2) (PDF)

     Employee/Independent Contractor Classification Checklist (Part 2 of 2) (PDF)

     Guidance on Payments for Professional Services -APS (PDF)

Contract Workforce

     Contract Workforce Checklist (Word)

Cell Phone Reimbursement

     Cell Phone Reimbursement Form (Excel)

Delegated Signature Authority

For help with the DSA file please contact Becky Franklin, Assistant Director of Accounting and Purchasing Services.      


     Transfer of Equipment (Word) or (PDF)

     Removal of Equipment from U.T. System Premises (Electronic)

     Physical Inventory Certification (Word) or (PDF)

Long Distance Authorization Code Request Forms

Notary Public Instructions and Forms

Payee Information Form

     Payee Information Form (PDF)

     State of Texas Comptroller Direct Deposit Form (PDF)
     IRS W-9 Form - Request for Taxpayer Identification Number and Certification (PDF)

Personal Long Distance Reimbursement Form


     Monthly Procard Transactional Log (Excel)


     Sole Source Justification Form

     Sole Source Justification Form (OEM Equipment Maintenance/Repair)

     Sole Source Justification Form (OEM Software Renewals)


     Official Time Report for Hourly Employees (PDF)


     Purchase Voucher - Local Funds (Excel)

     Travel Voucher (Excel)

     Texas Hotel Occupancy Tax Exemption Certificate (PDF)

     Travel Approval Form (Word)

     Travel Reimbursement Checklist

     Electronic Travel Worksheet

Voucher Payment

     Business Expense / Out of Pocket Form (Word)

     Tax Exempt Form (PDF)

     Payee Information Form (PDF)


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Last updated on: October 3,2012

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