Accounting and Purchasing Services

The University of Texas at Austin's
Procurement Card Program

Click here  to go to UT Austin ProCard page

Click on the seal for UT's policies, procedures and FAQs


Overview

The Procurement Card (Procard) Program was established by UT Austin to provide a cost-effective payment alternative for low dollar purchase orders and check requests.  Procards allow departments to purchase goods and services under $4,500 quickly and conveniently.  However, they are not to be used to bypass appropriate procurement procedures but rather to supplement the purchasing process.

 

Applying for a Procard

Step 1:  Obtain approval from your department head.
Step 2:  Review Procard rules and regulations on UT Austin’s website.
Step 3:  Take UT’s online exam; fill out and print their procard application.
Step 4:  Have your department head sign off on the application and forward to APS for processing.

 

UT Austin’s Procurement Card Administrator, Rita Mosley, will notify you when to pick up your procard.  Please call Cindy Dominey at 499-4571 upon receipt of your procard so she can update our records; this also applies to existing cardholders receiving renewed/reissued procards.

 

Resources

Note: Some links below are to documents available only to UT System users on SharePoint

Name

 

Description

Allowed and Disallowed Purchases

 

List of allowed and disallowed procard purchases

Delegated Signature Authority

 

Web-based tool used to search delegated signers by name, department, and account number.

FileNet

 

Records retention database

Frequently Used Object Codes

 

List of frequently used object codes for processing procard vouchers (VP7s)

HUB Directory

 

Comptroller’s HUB directory

Phase I vs. Phase II

 

Overview regarding the responsibilities and differences between the two phases

PointPlus

 

UT Austin site for looking up HUB vendors and vendor holds for purchases over $500

ProCard Checklist

 

Reminders for processing and approving VP7s

ProCard Manual

 

UT System guide on ProCard use and payment handling

CitiDirect GCMS

 

Management tool for ProCard holders and reconcilers

 

Forms

Monthly Procard Transaction Log

Business Expense Form

Tax Exempt Form

 

Questions?

Contact Marili Cavazos at 322-3721 for assistance or view Frequently Asked Questions.

 

 
Send comments about this page to Jennifer Murphy
Last updated on: October 3, 2012

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