Today’s Business Solutions
Effective July 1, 2011, our preferred office supply provider is Today’s Business Solutions (TBS), an OfficeMax partner and certified HUB vendor. Departments can order supplies from TBS through UT Market, an electronic procurement system that performs a three-way match between the (1) purchase order, (2) invoice, and (3) receipt to generate voucher payments.
Ordering Supplies
Shoppers –
- Log into eCommerce and click on UT Market
- Under Punch-Out Suppliers, click on Today’s Business Solutions (NOTE: First time users will be asked to enter their contact information. Select the checkbox next to ‘I don’t have a pin’ and fill in any required (*) information.)
- Create New Office Product Order – to start shopping
- Checkout – to return to UT Market
- Fill in the following information:
- Pay-from comments – Account Number
- Deliver-to comments
- Instructions for buyers – Specify additional account numbers or DEFINE codes here
- Assign Cart – to forward shopping cart for DSA approval
- Search for an assignee and type in their information. Select the delegated signer’s name and Assign. An email will be sent to the shopper and delegated signer notifying them the cart is ready for review and approval.
Delegated Signers –
- Log into eCommerce and click on UT Market
- Go to Cartsà Draft Carts
- Click on the shopping cart name
- Assign Cart after reviewing shopping cart
- Search for an assignee and type in ‘UT System’ in the Last Name field. Select ‘UT System Admin Buyers’ and Assign. An email will be sent to the shopper and delegated signer confirming the cart’s new assignee.
Delivery and Receipt
Each shipment includes a packing slip that must be checked against the items received and forwarded to APS within 5 business days. Please include the following on each packing slip:
- Receiver’s UT EID
- Date received
- Check Items received
- Note any missing/incorrect items
APS will use this information to create an electronic receipt, which is necessary for the three-way match. It is important to note any discrepancies on the packing slip because payment to the vendor is contingent on the electronic receipt. If there is something wrong with the order please call TBS at (888) 373-2730 to resolve the issue.
Invoice and Payment
Invoices are submitted electronically and matched against the purchase order and receipt. Upon the three-way match, a voucher (VPU document) is automatically generated for payment. APS will scan the voucher and delivery receipt into FileNet for departments to view.
Returns and Exchanges
Call customer service at (888) 373-2730 to process a return or exchange. You will need to provide the invoice number listed on the delivery receipt. Customer service will give you an Authorization to Return (ATR) number to note on the box going back to the vendor. TBS will pick up the merchandise within 1-3 business days.
Other Resources
Contact Information
Account Manager – Stephanie Pulido (512) 471-4786
Customer Service – (888) 373-2730
If you have any questions, please contact Marili Cavazos at 322-3721.
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