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UTS116 Systemwide Insurance Advisory Committee Election Procedures

UTS116 Systemwide Insurance Advisory Committee Election Procedures

Policy Details

Responsible Offices: 
Employee Benefits
Date Approved: 
May 3, 2000
Dates Amended: 
June 15, 2010
November 22, 2011
Sec. 1 Systemwide Insurance Advisory Committee.

All University of Texas System institutions and U. T. System Administration elect representatives for two-year terms to the Systemwide Insurance Advisory Committee (SWIAC) that is established by Texas Insurance Code 1601 Subchapter G. Elections are held pursuant to the terms of this policy.

Sec. 2 Qualification Requirements.

Texas Insurance Code 1601 Subchapter G mandates the creation of a SWIAC and sets forth the general requirements for qualifications and election of SWIAC representatives. A policy is required to ensure that the requirements are consistently met at each institution and other units that comprise the U. T. System.

Sec. 3 Number of Members.

One employee of each institution and U. T. System Administration shall be elected to serve two-year terms on the SWIAC.

Sec. 4 Term of Service.

The election shall be held at a convenient time after January 1 of even-numbered years. The elected representative shall commence service as a SWIAC member on the following September 1. The SWIAC members shall serve for a term of two years and may be elected to successive two-year terms.

Sec. 5 Nominations.

The president of each institution and the Chancellor shall nominate at least two employees to stand for election to SWIAC.

Sec. 6 Requirements for Nomination.

Employees nominated must be benefits eligible; demonstrate mature judgment, special abilities in the benefits area, and sincere interests in employee insurance programs; and be able to represent the needs of all employees of the institution he/she represents with respect to SWIAC actions.

Sec. 7 Voters.

All benefits eligible employees of the institution shall be given the opportunity to vote for the Insurance Advisory Committee member.

Sec. 8 Notification of Election Results.

The Director of the Office of Employee Benefits shall be notified of the election results prior to September 1.

Definitions

Benefits Eligible Employee - a U. T. System employee who meets the statutory requirements to participate in the U. T. System’s uniform group insurance program.

Systemwide Insurance Advisory Committee (SWIAC) - advisory committee that cooperates and works with the U. T. System’s Office of Employee Benefits (OEB) as advisors to coordinate and correlate the administration of the U. T. System’s uniform group insurance program among the various institutions and U. T. System Administration and provide a channel of communication to OEB concerning all aspects of the uniform group insurance program benefits.

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