Each institution and U. T. System Administration shall develop and maintain a Contract Management Handbook that provides consistent contracting policies and procedures, including a risk analysis procedure.
The Contract Management Handbook shall establish contract review procedures and a contract review checklist approved by the Office of General Counsel. The review procedures and checklist must include:
a description of each step of the procedure used to evaluate and process contracts;
a checklist that describes each process that must be completed before contract execution; and
a value threshold that initiates required review by legal counsel unless the contract is a standard contract previously approved by counsel.
Each institution and System Administration may acquire goods and services covered by Texas Constitution, Article XVI, Section 21 (including but not limited to stationery, printing, and fuel) from institutional departments or purchase the goods and services from external sources. If the goods or services are purchased from external sources, the goods and services shall be purchased as follows:
using the method that provides the best value to the institution or System Administration including competitive bidding, competitive sealed proposals, a catalog purchase, a group purchase program, or an open market contract; and
in accordance with (a) the requirements of Texas Education Code Sections 51.9335, 73.115, or 74.008, as applicable, (b) the Regents’ Rules and Regulations, (c) the U. T. System Administration policies, and (d) the policies and procedures of the institution or System Administration.
If an institution or System Administration wishes to purchase goods or services covered by Texas Constitution, Article XVI, Section 21 from external sources, the purchase must utilize a competitive procurement method unless another procurement method is authorized by law. All procurements must comply with all applicable procurement policies including any applicable dollar limits.
Fuel – for purposes of this Rule, means anything consumed to produce energy including coal, natural gas, oil, diesel fuel, gasoline, and propane.
November 5, 2015
Editorial amendment to Number 5 made October 13, 2011
February 8, 2007