Agenda Item |
When, if applicable |
Who is responsible |
Meeting of the Board |
|
|
Accountability Report |
February |
Accountability |
Appointments to standing/special/ad hoc committees and Regental representatives |
February, odd years |
Board Office |
Capital Improvement Plan (CIP) including Capital Budget |
August odd years |
Facilities Planning and Construction/Controller’s Office |
Gift giving, annual update to monitor development performance |
February |
Vice Chancellor for External Relations |
Historical presentation
|
November |
Board Office |
Operating budget |
August |
Controller’s Office |
Regental representatives to the U. T. Austin athletic councils |
August, even numbered years |
Board Office |
Regents' Rules and Regulations and policy revisions |
Legislative, odd years |
Board Office/others |
UTIMCO Board of Directors |
as necessary |
|
Executive Session |
|
|
Executive and president evaluations |
July |
|
Standard legal, real estate, gift, and personnel captions |
|
|
Audit, Compliance, and Management Review Committee |
|
|
Annual audit plan |
November |
Audit Office |
Finance and Planning Committee |
|
|
Revisions to Investment Policies |
|
UTIMCO |
UTIMCO distribution rate |
February if possible |
UTIMCO |
UTIMCO report on officers and approval of members of Audit & Ethics Committee |
|
UTIMCO |
UTIMCO Budget |
August |
UTIMCO and Mr. Philip Aldridge |
Annual review of Investment Policy Statements of the U. T. System Funds under UTIMCO's management by UTIMCO and System Administration staff |
|
UTIMCO |
Send UTIMCO Investment Policies to Legislative Budget Board and State Auditor (due by December 31 as required by Article III, Section 5b, Appropriations Act) |
August |
|
UTIMCO Agenda Item Seeking Approval of Asset Allocation |
August |
|
Annual UTIMCO item re audited PUF financial reports for distribution to Governor, members of Legislature, and other State officials. |
November |
|
Appointment of Texas A&M representative to UTIMCO Board of Directors |
before term expires |
Board Office |
Standard resolution on transfer of funds between Legislative Appropriation items |
August |
Controller's Office |
FTE Employee Cap to include faculty & staff breakdown and possible changes to legislative caps so item doesn’t have to go to legislature (dependent on legislature, Board Office to send letter to Governor/LBB drafted by Controller’s Office) and letter to be sent after meeting |
August |
Controller's Office |
Equipment financing |
August |
Controller's Office |
AUF annual distribution per AUF spending policy |
|
|
AUF forecast (present at each mtg per AUF Spending Policy 5/03 or 8/03) |
|
|
Annual report on Energy Utility Task Force |
November |
Finance Office |
Academic Affairs Committee |
|
|
Post-tenure review report |
May |
Office of Academic Affairs |
Health Affairs Committee |
|
|
Post-tenure review report |
May |
Office of Health Affairs |
Facilities Planning and Construction Committee |
|
|
Architecturally or historically significant |
as necessary |
Office of Facilities Planning and Construction |
CIP and Capital Budget, biennial |
August |
Office of Facilities Planning and Construction |
DEV office talks to FPCC Chairman each year about proposed building naming opportunities |
July |
|
Campus Life Committee |
|
|
Employee Advisory Council (EAC)
|
November
|
Employee Group Benefits
|
Faculty Advisory Council (FAC) |
August |
Academic Affairs |
General presentation on institution by president if meeting held at a campus - opportunity for president to speak about special initiatives on their campus |
for off-site meetings |
Office of Academic Affairs or Health Affairs |
Student Advisory Council (SAC) |
May |
Academic Affairs |
