RULES AND REGULATIONS

of the

BOARD OF REGENTS

of

THE UNIVERSITY OF TEXAS SYSTEM

FOR THE GOVERNMENT OF

THE UNIVERSITY OF TEXAS SYSTEM

Parts One and Two were completely reissued as of June 1, 2002

(Substantive amendments through September 28, 2004, and editorial amendments through December 2, 2004, have been made.)

PART ONE and PART TWO are combined. 

Any Part, Chapter, Section, or Subsection may be accessed by links in the Table of Contents.


TABLE OF CONTENTS

 

PART ONE, CHAPTER I 1

BOARD OF REGENTS.. 1

Sec. 1.        Authority. 1

1.1     Application of Rules and Regulations. 1

1.2     Repeal of Existing Rules in Conflict Herewith. 1

1.3     Amendment of Rules and Regulations. 1

Sec. 2.        Composition. 1

Sec. 3.        Chairman of the Board. 1

3.1     Election of Chairman. 2

3.2     Duties of the Chairman (last amended 5/8/03) 2

Sec. 4.        Vice-Chairmen of the Board. 2

Sec. 5.        Officers in the Office of the Board of Regents. 3

5.1     Counsel and Secretary to the Board. 3

5.2     Appointment 3

5.3     Duties and Responsibilities. 3

5.4     Assistant Secretary to the Board. 5

Sec. 6.        Meetings of the Board and Standing Committees of the Board (last amended 5/8/03) 5

6.1     Regular Meetings of the Board. 5

6.2     Special Meetings of the Board. 5

6.3     Regular Meetings of Standing Committees. 6

6.4     Special Meetings of Standing Committees. 6

6.5     Official Business. 6

Sec. 7.        Committees and Other Appointments. 6

7.1     Standing Committees (last amended 5/8/03) 6

7.2     Board for Lease of University Lands (editorially amended 9/04) 10

7.3     The University of Texas Investment Management Company (UTIMCO) (last amended 9/28/04) 11

7.4     Texas Growth Fund. 13

7.5     M. D. Anderson Services Corporation (added 5/8/03) 13

Sec. 8.        Procedure. 13

8.1     Importance of Attendance at Board and Committee Meetings. 13

8.2     Rules of Order 14

8.3     Order of Business (last amended 5/8/03) 14

8.4     Open and Closed Meetings. 14

8.5     Matters to be Referred to Committees. 14

8.6     Communications by and to the Board (last amended 5/8/03) 15

8.7     Report to Press on Actions of Board. 17

8.8     Political and Controversial Matters. 18

Sec. 9.        Delegation to Act on Behalf of the Board. 18

9.1     Items Requiring Board Approval 18

9.2     Delegation of Authority to Execute and Deliver Contracts, Agreements, and Documents (last amended 2/4/04) 18

9.3     Prior Approval and Reporting. 21

9.4     Actions of the Board as Trustee. 22

9.5     Delegation of Authority Related to Charter School Operations. 22

9.6     Delegation of Authority to the Executive Committee. 22

9.7     Exceptions. 22

Sec. 10.      Policies. 23

10.1       Compliance with Ethics Policy. 23

10.2       Policy Against Discrimination. 23

10.3       Regental Policies. 23

Sec. 11.      Guidelines for the Santa Rita Award (added 11/13/02) 23

PART ONE, CHAPTER II 1

ADMINISTRATION.. 1

Sec. 1.        System Administration. 1

Sec. 2.        Board's Exercise of Authority. 1

Sec. 3.        Chancellor (last amended 11/13/02) 1

3.1     Appointment 1

3.2     Primary Duties and Responsibilities of the Chancellor (last amended 8/12/04) 1

3.3     Audit 3

3.4     Compliance (last amended 8/7/03) 4

Sec. 4.        Executive Vice Chancellor for Academic Affairs. 5

4.1     Appointment (last amended 11/13/02) 5

4.2     Duties and Responsibilities. 5

Sec. 5.        Executive Vice Chancellor for Business Affairs (editorially amended 9/04) 6

5.1     Appointment (last amended 11/13/02) 6

5.2     Duties and Responsibilities (last amended 8/7/03) (editorially amended 11/03 and 9/04) 6

Sec. 6.        Executive Vice Chancellor for Health Affairs (editorial renumbering 9/04) 9

5.1     Appointment (last amended 11/13/02) 9

5.2     Duties and Responsibilities. 9

Sec. 7.        Vice Chancellor for Administration (added 11/13/02) (editorial renumbering 9/04) 10

7.1     Appointment 10

7.2     Duties and Responsibilities. 10

Sec. 8.        Vice Chancellor for Community Relations (editorial renumbering 12/02) 11

8.1     Appointment (last amended 11/13/02) 11

8.2     Duties and Responsibilities. 11

Sec. 9.        Vice Chancellor for External Relations (editorially amended 11/03) 12

9.1     Appointment (last amended 11/13/02) 12

9.2     Duties and Responsibilities (editorially amended 9/04) 12

Sec. 10.      Vice Chancellor for Educational System Alignment (added 2/13/03) 13

10.1       Appointment and Termination. 13

10.2       Duties and Responsibilities. 13

Sec. 11.      Vice Chancellor for Federal Relations (editorial renumbering 2/03) 14

11.1       Appointment (last amended 11/13/02) 14

11.2       Duties and Responsibilities. 15

Sec. 12.      Vice Chancellor and General Counsel (editorial renumbering 2/03) 15

12.1       Appointment (last amended 11/13/02) 16

12.2       Duties and Responsibilities (last amended 8/12/04) 16

Sec. 13.      Vice Chancellor for Governmental Relations and Policy (last amended 2/13/03) 17

13.1       Appointment 17

13.2       Duties and Responsibilities. 18

Sec. 14.      Vice Chancellor for Health Affairs (editorial renumbering 2/03) 18

14.1       Appointment (last amended 11/13/02) 18

14.2       Duties and Responsibilities. 19

Sec. 15.      Vice Chancellor for Research and Technology Transfer (added 2/13/03) 19

15.1       Appointment 19

15.2       Duties and Responsibilities. 19

Sec. 16.      Vice Chancellor for Special Engineering Programs (editorial renumbering 2/03) 20

16.1       Appointment (last amended 11/13/02) 20

16.2       Duties and Responsibilities. 20

Sec. 17.      Officers of System Administration and Other Code 1000 Staff (editorial renumbering 2/03) 21

17.1       Executive Officers (editorially amended 11/03 and 9/04) 21

17.2       Other Code 1000 Staff and Officers of System Administration. 21

Sec. 18.      Councils of the System (editorial renumbering 2/03) 21

18.1       The System Council 21

18.2       The Council of Academic Institutions. 21

18.3       The Council of Health Institutions. 22

18.4       The Business Management Council (editorially amended 9/03 and 9/04) 22

Sec. 19.      Presidents of Component Institutions (editorial renumbering 2/03) 22

19.1       Selection. 22

19.2       Reporting. 25

19.3       Term and Removal from Office. 25

19.4       Duties and Responsibilities. 25

Sec. 20.      Appointment of Other Officers and Staff (editorial renumbering 2/03) 27

20.1       Delegation of Certain Institutional Appointments. 27

20.2       Additional Delegation. 27

20.3       Faculty and Student Consultation. 27

Sec. 21.      Honorary Titles (editorial renumbering 2/03) 28

Sec. 22.      Honorary Degrees (editorial renumbering 2/03) 28

PART ONE, CHAPTER III 1

PERSONNEL. 1

Sec. 1.        Appointments. 1

1.1     Board Authority and Delegation. 1

1.2     Appointments Based on Merit 1

1.3     Review of Qualifications. 1

1.4     Exemplary Qualifications Required. 1

1.5     No Religious Qualification. 1

1.6     Appointment of Faculty (last amended 5/13/2004) 2

Sec. 2.        Discipline and Dismissal Policy. 9

Sec. 3.        Grievance Policy. 9

Sec. 4.        Ethics Policy. 9

4.1     Prohibition on Certain Gifts. 10

4.2     Prohibition on Benefits in Exchange for Exercises of Powers or Duties. 10

4.3     Limits on Employment and Certain Activities. 10

4.4     Disclosure of Confidential Information. 10

4.5     Prohibition on Self-Interest 10

4.6     Limits on Personal Investments. 10

4.7     Independent Judgment Required. 11

4.8     Sexual Harassment and Misconduct 11

Sec. 5.        Appointment of Relatives (Nepotism Rule) 11

5.1     Limits on Employment 11

5.2     Additional Limits on Employment 12

Sec. 6.        Tenure, Promotion, and Termination of Employment 15

6.1     Authority of Board to Remove Employees. 15

6.2     Tenure and Tenured Titles (editorial amendment 9/03) 15

6.3     Termination of a Faculty Member 19

6.4     Required Compliance with Laws (editorial 3/03) 23

6.5     Prohibition on Disruptive Activity. 24

6.6     Standards of Conduct 24

6.7     Notice for Nonrenewal of Nontenured Faculty. 24

6.8     Notice for Faculty on Term Tenure. 25

6.9     Tenure and Reappointment Only Effective by Notice. 25

6.(10)        Current Mailing Address Required. 25

6.(11)        Abandonment of Academic Positions or Programs. 25

6.(12)        Procedures for Financial Exigency. 27

Sec. 7.        Rights and Responsibilities of Faculty Members as Citizens and as Teachers. 29

7.1     Freedom in Research and Publication. 29

7.2     Freedom in the Classroom.. 29

7.3     Special Obligations. 30

Sec. 8.        The Greater Duties of a Member of the Teaching Staff 30

8.1     List of Duties. 30

8.2     Performance Valued. 30

8.3     Duty to Cooperate with the Board. 30

Sec. 9.        Acquaintance with, Conformity to, Availability and Improvement of Regulations. 31

9.1     Conformance to Rules and Regulations by Faculty. 31

9.2     Duty to Recommend Desirable Changes. 31

Sec. 10.      Communications, Appeals, and Hearings. 31

10.1       Right to Propose Changes. 31

10.2       Rights of Voting Faculty. 32

Sec. 11.      Communications with the Legislature and Other State Agencies or Officials. 32

Sec. 12.      Office Hours. 32

Sec. 13.      Outside Employment, Service on Outside Boards, and Nonelective Positions of Honor, Profit, or Trust (last amended 11/13/02) 33

13.1       Consultative or Advisory Activities. 33

13.2       Limits on Outside Employment 33

13.3       Obligation to Furnish Expert Knowledge and Counsel 33

13.4       Use of Stationery Prohibited. 33

13.5       No Use of Professional Opinions for Advertising. 33

13.6       Advance Approval for Certain Activities. 34

13.7       Approval of Outside Employment 34

13.8       Nonelective Offices or Positions. 34

13.9       Required Docket Findings. 34

13.(10)      Service on Outside Boards. 35

Sec. 14.      Holidays (editorially amended 9/03, 5/04, and 9/04) 35

Sec. 15.      Vacation. 35

15.1       Faculty Vacations as Provided by State Law.. 35

15.2       Lump Sum Payment for All Vacation Leave. 36

15.3       Accumulated Vacation Leave Payable to Employee’s Estate. 36

Sec. 16.      Leaves of Absence Without Pay. 36

16.1       Approval Requirements. 36

16.2       Maximum Period for Leave. 36

16.3       Second Year of Leave. 36

16.4       Third Year of Leave. 37

16.5       Availability of Additional Leave. 37

16.6       Exhaustion of Accumulated Paid Leave. 37

16.7       Application of Family and Medical Leave. 37

Sec. 17.      Faculty Development Leaves. 37

Sec. 18.      Parental Leave. 37

Sec. 19.      Sick Leave. 37

19.1       State Law Requirements. 38

19.2       Continuation of Usual Duties. 38

19.3       Estate Paid for Accumulated Sick Leave. 38

Sec. 20.      Leave for Jury Duty. 38

Sec. 21.      Leave for Military Duty. 38

Sec. 22.      Family and Medical Leave. 38

Sec. 23.      Absence from Usual and Regular Duties. 39

23.1       Conditions for Approved Absence. 39

23.2       Institutional Regulations. 39

Sec. 24.      Compensation for Correspondence and Extension Teaching. 39

Sec. 25.      Textbooks and Other Materials Prescribed for the Use of Students. 39

25.1       Board Policy Requirement 39

25.2       Change in Textbook. 40

25.3       Faculty Authored Materials. 40

Sec. 26.      Sectarian Courses Prohibited. 40

Sec. 27.      Acceptance of Money from Students. 40

27.1       Prohibition on Collection of Fees or Sales to Students. 40

27.2       No Pay for Extra Instruction by Certain Faculty. 40

27.3       Acceptance of Pay for Instruction by Teaching Assistants. 41

Sec. 28.      Power to Authorize Expenditures From System Funds. 41

28.1       Limits on Expenditure. 41

28.2       Unauthorized Payment Claims. 41

Sec. 29.      Indebtedness to the System or the State. 41

Sec. 30.      Power to Bind the System in Fixing its Policies. 42

Sec. 31.      Institutional Control and Administration of Contracts and Grants. 42

Sec. 32.      Institutional Employees as Students. 42

Sec. 33.      Retirement and Modified Service (last amended 11/13/02) 42

33.1       Mandatory Retirement 42

33.2       Appointment of Retired Person. 43

33.3       Finding of Best Interest Required. 43

33.4       Terms of Appointment to Modified Service. 43

Sec. 34.      Faculty and Staff Organizations. 43

34.1       Procedures for Registration. 43

34.2       Suspension or Revocation of Registered Status. 43

34.3       Membership Not Restricted. 44

34.4       Application for Registration. 44

34.5       Prohibition on Use of University Name and Seal 44

34.6       Violation of Rules. 45

Sec. 35.      Political Activities. 45

Sec. 36.      Minimum Faculty Academic Workload Requirements for General Academic Institutions. 45

36.1       Teaching Equivalencies. 46

36.2       Other Equivalencies. 48

36.3       Compliance. 49

Sec. 37.      U. T. System Employee Evaluation Policies. 50

37.1       Annual Evaluation of All Employees. 50

37.2       Evaluation of Probationary Employees. 50

37.3       U. T. System Guidelines for Periodic Performance Evaluation of Tenured Faculty. 50

37.4       Evaluation of Administrators. 54

Sec. 38.      Employee Advisory Council (editorially amended 9/03 and 9/04) 55

Sec. 39.      Authorization to Travel 55

39.1       Reference to Part Two. 55

39.2       Required Permission for Absence. 55

PART ONE, CHAPTER IV.. 1

FACULTY ORGANIZATION.. 1

Sec. 1.        Educational Policy. 1

1.1     Institutions of the “First Class” 1

1.2     Advice from Institutional Faculty. 1

Sec. 2.        Institutional, College, School, and Departmental Faculties and Legislative Bodies. 1

2.1     General Authority. 1

2.2     Necessity of Approval by Regents. 1

2.3     When Legislation is Effective. 2

2.4     Approval of Degree Candidates. 2

2.5     List of Degree Candidates in Minutes. 2

2.6     Changes in Degree Requirements. 2

2.7     Faculty Minutes. 2

Sec. 3.        Faculty Advisory Council 3

PART ONE, CHAPTER V.. 1

GRADUATE EDUCATION IN THE UNIVERSITY OF TEXAS SYSTEM.. 1

Sec. 1.        Authorization and Definition. 1

Sec. 2.        Requirements. 1

Sec. 3.        Administration. 1

3.1     Graduate School of Biomedical Sciences. 1

3.2     Nursing Schools. 1

3.3     U. T. M. D. Anderson Cancer Center 2

Sec. 4.        Required Approvals. 2

Sec. 5.        Policies and Procedures. 2

Sec. 6.        Joint or Cooperative Degree Programs. 2

PART ONE, CHAPTER VI 1

STUDENT SERVICES AND ACTIVITIES AND REGULATIONS ON FACILITIES USE.. 1

Sec. 1.        General Provisions. 1

1.1     Implementation. 1

1.2     Institutional Officer 1

1.3     Delegation of Authority. 1

1.4     Chief Student Affairs Officer 1

1.5     Petition to the Board on Certain Policies. 1

1.6     Student Advisory Council 1

Sec. 2.        Definitions. 2

2.1     Student 2

2.2     Campus. 2

2.3     Hearing Officer 2

2.4     Weekday. 2

2.5     Day. 3

Sec. 3.        Student Conduct and Discipline. 3

3.1     Institutional Rules. 3

3.2     Standards of Conduct 3

3.3     Bar from Campus. 5

3.4     Disciplinary Process. 5

3.5     Hearing Process. 6

3.6     Penalties. 8

3.7     Appeal Procedures. 9

3.8     Disciplinary Record. 9

Sec. 4.        Student Organizations. 10

4.1     Registration Procedures. 10

4.2     Faculty or Staff Advisers. 10

4.3     Limitation on Representations. 10

4.4     Participation. 10

4.5     Oversight of Programs. 11

4.6     Disciplinary Action. 11

4.7     Conditions for Registration. 11

4.8     Limit on Registration (last amended 12/13/02) 12

4.9     Application for Reregistration. 12

Sec. 5.        Participation in Student Government 12

5.1     Students' Associations. 12

5.2     Student Opinion. 13

Sec. 6.        Use of University Facilities. 14

6.1     Category of Property. 14

6.2     Authorized Users. 14

6.3     Identification Required. 14

6.4     Protection of Artificial Bodies of Water, and Other Property. 15

6.5     Alcoholic Beverages. 16

6.6     Solicitation (last amended 11/13/03) [editorially amended at (w) 9/04] 16

6.7     Use of Property, Buildings, or Facilities by Students' Associations; Registered Student, Faculty, or Staff Organizations; or Officially Recognized Alumni Associations (last amended 12/13/02) 27

6.8     Student Center or Student Union. 28

6.9     Joint Sponsorship of the Use of Property, Buildings, or Facilities. 28

6.(10)        Special Use Facilities (last amended 11/13/03) 29

6.(11)        Filming Motion Pictures or Television Productions (last amended 9/8/03) 30

6.(12)        Use of the U. T. TeleCampus Internet website. 31

6.(13)        Animals on Campus. 32

6.(14)        Use of Facilities for Weddings (added 5/8/03) 32

Sec. 7.        Speech and Assembly (last amended 12/13/02) 33

7.1     Regulations. 33

7.2     Off-Campus Speakers. 33

Sec. 8.        General Admission Policy. 34

Sec. 9.        Assessment, Collection, and Waiver of Tuition and Fees (editorially renumbered 12/02) 34

9.1     Exemptions and Waivers. 35

9.2     Approval of Certain Fee Changes. 35

9.3     Approval of Changes in Laboratory and Supplemental Fees. 35

9.4     Approval to Collect Payment of Tuition, Fees, and Other Charges. 35

Sec. 10.      Off-Campus Student Housing (editorially renumbered 12/02) 35

Sec. 11.      University Policy in Regard to Debts of Students (editorially renumbered 12/02) 35

11.1       Student Responsibilities. 36

11.2       Penalties for Nonpayment 36

Sec. 12.      Anonymous Publications (editorially renumbered 12/02) 36

Sec. 13.      Negotiations Related to Disruptive Activities Prohibited (editorially renumbered 12/02) 36

PART ONE, CHAPTER VII 1

PRIVATE SECTOR SUPPORT. 1

Sec. 1.        Gifts to The University of Texas System (editorially amended 11/03) 1

1.1     Authority to Accept Gifts and Development of Gift Acceptance Procedures. 1

1.2     Conformance to System Policies. 2

1.3     Gifts Not Administered by Office of External Relations. 2

1.4     Certain Gifts of Real Property (editorially amended 9/04) 2

1.5     Gifts Administered by Office of External Relations. 3

1.6     Delegation of Certain Actions. 3

1.7     Internal Revenue Service Forms for Gifts Accepted by the Board or President 3

1.8     Internal Revenue Service Forms for Gifts Administered by the Office of Development and Gift Planning Services (editorially amended 9/03 and 9/04) 3

1.9     Internal Revenue Service Forms for Real Property Gifts (editorially amended 9/03 and 9/04) 3

1.(10)        Gifts Report 4

1.(11)        Nonconforming Gifts. 4

1.(12)        Gifts to Establish Endowments. 4

1.(13)        Administration of Gift to Benefit Individual 4

1.(14)        Conduct Related to Gifts (editorially amended 9/04) 4

Sec. 2.        Fellowships, Scholarships, and Loan Funds. 5

2.1     Administration. 5

2.2     Selection of Scholarship and Fellowship Recipients, Notice of Award, and Payment 5

2.3     Loan Fund Process. 5

Sec. 3.        Endowed Academic Positions. 6

3.1     Approval Prior to Commitment or Announcement 6

3.2     Categories and Minimum Funding Levels (editorially amended 11/03) 6

3.3     Distinguished University Chairs, Distinguished Chairs, Chairs, Distinguished Professorships, and Professorships. 7

3.4     Endowed Fellowships. 8

Sec. 4.        System Private-Fund Development 8

4.1     Responsibilities of the Board. 8

4.2     Responsibilities of the Chancellor 8

Sec. 5.        Development Board of a Component Institution. 9

5.1     Authorization. 9

5.2     Responsibilities and Duties. 9

5.3     Composition and Operation of a Component Institution Development Board (editorially amended 11/03) 10

5.4     General Policies of the Component Institution Development Boards. 10

5.5     Special Campaigns. 11

5.6     Activities by Ex-Students’ Associations. 11

5.7     Executive Office of a Component Institution Development Board. 11

5.8     Finances. 12

Sec. 6.        Advisory Councils of a Component Institution. 12

6.1     Establishment and Organization. 12

6.2     Duties and Responsibilities. 13

6.3     Associated Internal Foundations. 14

Sec. 7.        Internal Foundations. 14

7.1     Definition. 14

7.2     Policies on Initiation and Operation. 14

7.3     Establishment 15

Sec. 8.        Internal Corporations. 19

8.1     Definition. 19

8.2     Management 19

8.3     List of Authorized Internal Corporations. 19

Sec. 9.        External Nonprofit Corporations. 20

Sec. 10.      Conflict of Interest, Performance of Services, and Use of University Facilities. 20

10.1       External Entities. 20

10.2       No Service as Agent for Certain Entities. 20

10.3       Utilization of Equipment, Facilities, or Services. 20

PART TWO, CHAPTER I 1

INSTITU. T.IONS AND ENTITIES COMPOSING THE SYSTEM.. 1

Sec. 1.        Flags. 1

1.1     Display of Flags. 1

1.2     Official Flag. 1

Sec. 2.        Official Seal, Colors, Logo, and Mascot 1

2.1     Official Seal 1

2.2     Official Colors. 2

2.3     Themes, Logos, and Mascots. 2

Sec. 3.        Medical and Hospital Services. 2

Sec. 4.        Institutions and Entities Composing the System.. 2

Sec. 5.        Charter School Operations. 8

PART TWO, CHAPTER II 1

ACCOUNTING, AUDITING, REPORTING, AND BUDGETARY CONTROL. 1

Sec. 1.        Types of Funds. 1

1.1     Current Funds. 1

1.2     Loan Funds. 1

1.3     Endowment and Similar Funds (editorially amended 11/03) 2

1.4     Charitable Remainder Trusts and Pooled Income Funds (editorially amended 11/03) 2

1.5     Plant Funds. 2

1.6     Agency Funds. 3

Sec. 2.        Accounting. 3

2.1     Financial Records. 3

2.2     Required Approval (editorially amended 9/03 and 9/04) 3

2.3     Accounting Control 3

2.4     Account of Funds and Property. 3

2.5     Expenditures. 3

2.6     Statement of Accounts. 3

2.7     Signature Authority. 4

Sec. 3.        Auditing. 4

3.1     Duties and Responsibilities of Internal Auditors. 4

3.2     Institutional Audit Staff 4

3.3     System-Wide Audit Plan. 4

3.4     State Auditor’s Office. 5

Sec. 4.        Reporting. 5

4.1     Preparation of Reports. 5

4.2     Annual Financial Report 5

4.3     Interim Financial Reports. 5

Sec. 5.        Operating Budgets. 5

5.1     Annual Approval (editorially amended 9/03 and 9/04) 5

5.2     Budget Policies and Instructions. 6

5.3     Process of Review and Recommendation. 6

5.4     Rules and Procedures for Budget Administration (editorially amended 9/03 and 9/04) 6

5.5     Access to Copies of Budget 6

Sec. 6.        Legislative Appropriation Requests. 6

6.1     Preparation. 6

6.2     Approval (editorially amended 9/03 and 9/04) 6

6.3     Submission of Requests. 7

Sec. 7.        Fiscal Year 7

PART TWO, CHAPTER III 1

RECEIPT, CUSTODY, AND DISBURSEMENT OF MONEYS; TRAVEL AU. T.HORIZATION, REIMBURSEMENT, AND INSTITU. T.IONAL REGULATIONS.. 1

Sec. 1.        Receipts, Admission Tickets, and Charges. 1

1.1     Receipt of Funds. 1

1.2     Receipt Forms. 1

1.3     Internal Control 1

1.4     Electronic Funds Transfer for Certain Oil and Gas Royalty Payments. 1

1.5     Tickets and Ticket Reports. 2

1.6     Report of Unpaid Charges. 3

Sec. 2.        Deposits with Institutional Business Office. 3

2.1     Timely Deposits. 3

2.2     Record of Mailed Deposits. 3

2.3     Report of Cash Discrepancies. 3

2.4     Petty Cash Funds. 3

Sec. 3.        Deposits with the State Treasurer 4

3.1     Required Deposits. 4

3.2     Cash Receipts. 4

3.3     Revolving Funds. 4

Sec. 4.        Institutional Funds. 4

4.1     Deposit in Official Depository Banks or Investment (editorially amended 9/03 and 9/04) 4

4.2     Requirement for Depository Banks (editorially amended 9/03 and 9/04) 5

4.3     Certain Borrowing Prohibited. 5

4.4     Interest on Deposits and Investments. 5

4.5     Delegation of Approval of Certain Loans. 6

Sec. 5.        Vouchers for Expenditures. 6

5.1     Use and Approval of Vouchers. 6

5.2     Internal Accounting Controls. 6

5.3     Coding of Vouchers. 7

Sec. 6.        Cash Discounts. 7

Sec. 7.        Outstanding Checks. 7

Sec. 8.        Institutional Membership Dues. 7

Sec. 9.        Payrolls. 7

9.1     Types of Payrolls. 7

9.2     Preparation and Verification. 8

9.3     Proportional Salary. 8

9.4     Deduction Required. 8

9.5     Distribution Dates for Checks. 8

Sec. 10.      Travel Authorization, Reimbursement, and Institutional Regulations. 8

10.1       Authorization for Travel 8