Annual Operating Budget Timeline & Process


The following is a timeline of the process used to complete a budget for an even numbered fiscal year (i.e., FY 2002, 2004, 2006 etc.) The process varies slightly among component institutions. This schedule is typical of a year in which the Texas Legislature meets.

 

Monthly Budget Council Meetings (Begins in October through completion)

  • Analyze data for potential reallocation of resources,
  • Review any new cost savings initiatives,
  • Review proposed new fees,
  • Review other potential income sources or increases,
  • Project current income stream, and
  • Review requests for additional funding.
  • Establish priorities

Institution Budget Councils Meet (February to May)

  • Establish salary policy.
  • Firm up income projections.
  • Send budget instructions to departments.
  • Establish timeline for departments to follow.
  • Most institutions conduct departmental budget hearings held with the Budget Council.
  • Discuss strategic goals and objectives, progress toward attainment, and budget needs.
  • Texas Legislature finalizes appropriation bill (late May).

Board of Regents approved general budget policies & guidelines in May

  • The BOR direct that the budget must be limited to funds available from estimates of tuition and fees, general revenue and limited use of institutional balances.
  • Establish goal for merit salary policy.
  • Provide revenue estimates for capital equity funding and tobacco endowment funds.
  • Provide staff benefit guidelines for staff group insurance, Workers' Compensation Insurance, and Unemployment Compensation Insurance.

Budget Goals and Priorities Hearings With System Administration (First week of June)

  • Discuss ongoing resource reallocation process.
  • Discuss institutional goals and objectives, progress toward attainment, and budget needs.
  • Institutional Budget Councils finalize budget based on recommendations from System Administration.

Budget Office Review (Late June - Mid July)

  • System Budget Office analyzes draft budgets and conduct technical reviews with component budget officers. Each budget is reviewed for compliance with current policy.

Budgets Finalized (Mid to Late July)

  • Final budget submissions reviewed to determine technical changes have been made.
  • Summary document and Chancellor's presentation prepared.
  • Formal budget approved at the August BOR meeting.

The following is a timeline of the process used to complete a budget for an odd-numbered fiscal year (i.e., FY 2003, 2005, 2007 etc.) This schedule is typical of a year when the Texas Legislature does not meet.

 

Monthly Budget Council Meetings

  • (Process and timetable are identical to schedule shown above).

 

Board of Regents approve general budget policies & guidelines in February

  • (Process is identical to schedule shown above).

 

Institution Budget Councils Meet (February to mid-March)

  • (Process is identical to schedule shown above).

 

Budget Goals and Priorities Hearings With System Administration (early to mid-April)

  • (Process is identical to schedule shown above).

 

Budget Office Review (early May)

  • (Process is identical to schedule shown above).

 

Finalize Budgets in (late May - August)

  • Final budget submissions reviewed to determine technical changes have been made.
  • Summary document and Chancellor's presentation prepared.
  • Prepare legislative appropriation requests early June through mid-August.
  • Current year budget included as part of legislative appropriation requests.
  • Formal budget approved at the August BOR meeting.
  • Legislative appropriation requests due mid-August.

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