The Capital Improvement Program (CIP) details the U. T. System’s long-range plan to preserve and enhance facility assets. The CIP is a six-year projection of major repair and rehabilitation and new construction projects to be implemented and funded from component and System-wide revenue sources. Major repair and rehabilitation projects are defined in the Regents’ Rules and Regulations as projects with a cost in excess of $2,000,000. Major new construction projects are defined as projects with a cost in excess of $1,000,000. Projects that are architecturally or historically significant are identified as major projects regardless of cost. In order to meet reporting requirements of the Texas Higher Education Coordinating Board, major and minor projects that are financed by bonds, regardless of the amount, will also
be included in the CIP.

Included with the CIP is the Capital Budget, which sets out the anticipated capital expenditures during the first two fiscal years of the CIP. At the time that the Board of Regents is asked to approve the CIP, it is also asked to approve the Capital Budget and appropriate project funds for major repair and rehabilitation projects that are not architecturally significant. Authorization of these projects and appropriation of the necessary funds allow those projects to be presented
to the Chancellor for approval of design development plans, authorization for expenditure of funds, and execution of the projects by the administrative staff without returning to the Board of Regents for further approvals. For new construction projects and for repair and rehabilitation projects that are architecturally significant, the Board of Regents considers design development approval, which includes appropriation of project funds and authorization of expenditures, at a later date.

Adoption of the CIP provides authority for the U. T. System Administration and the institutional administration to expend institutional funds up to 3% of the anticipated preliminary project cost to develop the formal Facility Program document, select the project architect, and develop preliminary project plans. These funds will be provided by the component initially but may be reimbursed to the component from applicable bond proceeds after design development approval and appropriation of project funds by the Board of Regents. The CIP and Capital Budget are updated System-wide every two years. The CIP and Capital Budget are typically presented to the Board of Regents for review and approval at the Board’s August meeting in odd-numbered years.

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