Clinical Abstract Submission Procedure
Submission Deadline: September 6, 2011, 6:00 pm, CST
Submit an Abstract.
Download these instructions and the abstract template (Word File).
Purpose
The primary goal of the University of Texas System Clinical Safety and Effectiveness (CS&E) conference is to encourage the transfer of learning and applicable best practices across the UT System. Therefore all graduates of the CS&E course are encouraged to submit abstracts using the attached scoring matrix for potential presentation at the conference.
Oral and poster presentations are scheduled on both days of the conference and will be grouped by content similarity. Posters will be requested of all accepted abstracts with some authors asked to make an oral presentation. Authors of abstracts for both types of presentations should expect to be present during their scheduled sessions.
Consistent with the commitment of the University of Texas System to provide high quality and safe care to the people of Texas, the System will confer awards to selected graduates of the University of Texas Clinical Safety and Effectiveness course that demonstrated extraordinary results in the improvement of safety and quality improvements.
The deadline for submitting abstracts is September 6, 2011 at 6:00 pm
Eligibility
All graduates of a University of Texas Clinical Safety and Effectiveness Course and all graduates of the Intermountain Healthcare Advanced Training Program who are on the faculty or staff of the University of Texas System are encouraged to submit an abstract to the 2011 UT CS&E Conference. Abstracts may also be submitted by others as long as the CS & E template is followed. Abstracts may be submitted for the project pursued by the graduate during the CS&E course or a subsequent project that demonstrates the successful use of quality tools and methods taught in the course. Teams whose project was completed over the past several years should re-survey in order to evaluate continued achievement of goals. Submitting an abstract does not preclude you from submitting to regional, national or international conferences or from publication. Projects submitted to the 2009 and 2010 conferences may be resubmitted if there is sustained and/or new information.
Complimentary registration will be given to the primary and secondary author of each accepted abstract. In the event an abstract is selected for a monetary award, that monetary prize will be given to the primary and/or secondary authors only and will be divided among these authors with no one person receiving more than $3,000. Students are not eligible for monetary awards.
Procedure and Selection Criteria
Abstracts must be submitted using the matrix attached. It should be single spaced with one-inch margins and no less than 11 pt. font in Arial typeface. Judges will use the scoring described on this matrix to identify projects to be presented at the conference, as well as, projects to be considered for the awards. Maximum points for each section are delineated with a brief explanation of the content that should be included under each. Applicants must select one of the following improvement categories into which the project best fits: patient safety, patient centered care, timeliness, efficiency, effectiveness, CS & E projects implemented at a new site, general quality improvement or sustained CS & E projects. Applicants may describe your problem and results in narrative or graphic format. The total abstract should not exceed 1500 words (not including text on graphs or charts). Applicants should demonstrate an understanding of the concepts taught in the course through the use of quality tools, measures of success and the use and interpretation of data. Results receive a large percentage of the total points so consideration should be given to the most effective way to describe them.
Review Procedure
Abstracts will undergo review by members of The University of Texas CS&E and Patient Safety Steering Committees using the established criteria. Recommendations will be made to Dr. Ken Shine, Executive Vice Chancellor for Health Affairs who will confer the awards at the conference recognition dinner. The notification of acceptance of abstracts will include specific directions for the dimensions of the posters and if selected, length and date of oral presentation. Notification of the status of all submitted abstracts will be given by September 30, 2011. Abstract applicants must also register for the conference before or at the time of abstract submission.
Recognition Awards
We expect to confer first, second and third place awards for graduate(s) who submit the most outstanding patient safety and quality improvement projects. Awards will also be considered for sustained CS&E project that continue to achieve excellence. Monetary awards of $3,000 will be given to the primary and secondary authors of the winning abstracts. The award money is to be used by the recipients to participate in national or international quality improvement conferences. Winners will be expected to submit a brief summary of the meetings attended to the UT CS&E Steering Committee. Awards will be given only if projects demonstrate a defined level of excellence, so it is possible that fewer than three awards may be given. Those teams or individuals that received award money at the 2009 or 2010 conference are not eligible to receive award money for the same projects in 2011. Students are not eligible for monetary awards. Students are defined as a person participating in an undergraduate or graduate medical training program.
How to Submit Abstract
Go to the conference website www.utsystem.edu/hea/buildingbridge and select "Abstract Submission Procedures" and choose "Submit an Abstract"
Once the requested information has been completed, please e-mail your abstract to Susan Onion at sonion@utsystem.edu with the title of the project as the title of the abstract.
Please do not e-mail your abstract until you have completed the online abstract submission form.
Deadline - September 6, 2011- 6:00 pm CST
Register for the Conference
Don't forget to register for the conference!
If you are a primary or secondary abstract author, please register for the conference assuming your abstract will be accepted. In the event an abstract is not accepted, you will be notified and can determine at that time how your registration fee will be paid.
Checklist for Submitting an Abstract
- Complete online abstract submission form
- Send abstract as e-mail attachment to sonion@utsystem.edu
- Register for the conference
- Make hotel reservation at Grand Hyatt San Antonio (if needed)
Contact for questions
Please send abstract to Susan Onion, Conference Planner
E-mail: sonion@utsystem.edu, phone: (512) 636-2835.
Sherry Martin, University of Texas Fellow in Clinical Safety and Effectiveness
E-mail: sherry@martinconsultants.net; phone: (713) 253-8843.