"JAMP gave me invaluable experience through the summer internships which has helped me succeed thus far in medical school. The financial assistance offered, both in undergrad and med school, has also been a tremendous help."

—Daniel Callaway,
JAMP Medical School student

JAMP Application Instructions

Applying to JAMP

 

Notice of Intent to Apply and Authorization to Release Records

A JAMP applicant must complete the Notice of Intent to Apply and Authorization to Release Records form and submit it to your JAMP Faculty Director (JFD) before starting the application.  Failure to do so will delay or prevent your application from being considered.
(link to form)

Application Supporting Documents

An application to the program is not considered complete until all supporting documents have been submitted.  The applicant’s supporting documents may only be submitted by the JAMP Faculty Director (JFD) and they must be submitted no later than October 15th.  An applicant must meet with his/her JFD prior to starting the application.  (Application Supporting Document List)

____________________________________________________________

• Earliest date to file Application:
  The online application will be available May 18. The application deadline is October 1.
• Deadline to File Application:
  The Student Applicant must complete and submit the web application by October 1.
  The JAMP Faculty Director must submit the applicant's supporting documentation
  no later than October 15.
• Hardware and Software:
  The applicant must have the correct Hardware and Software for applying on the web:

  Netscape (Navigator/Communicator) Version 4.01 or higher, Internet Explorer Version 4.01 or higher. Special note for AOL users - You must be sure that you are running in Netscape or Internet Explorer, not in an AOL browser.

• Applicant Email & U.S. Mail Address:
  Applicant must have a valid email, U.S. Mailing Address and telephone number that
  will not change throughout the application process. If you must change this information, click on the "Change Contact Info" link located in the grey box to the left. You must provide your PIN and password for verification purposes.

• Pin and Password:
  You are required to have your own Personal Identification Number (PIN) and Password to complete the application. The PIN and Password are very important and will be required to gain access to your online application. Please retain the PIN in a safe place and memorize your chosen Password for future use. If you forget your PIN or Password, you may request a look-up by clicking on the "PIN & Password Lookup " link located in the grey box to the left. You must provide your social security number, full name, date of birth and mother's maiden name for verification purposes. All of this information must be filled in before you will be able to access the data.

• Race or ethnic group:
  Question #8. "Ethnicity" on "Request for Personal ID Number" page is a supplemental data request. We must submit this information to the Association of American Medical Colleges, American Association of Colleges of Osteopathic Medicine and various governmental agencies. The selection committee will not review this information. To assist the applicant's self-identification, the following guidelines are provided.
  • American Indian/Alaskan Native
    A person having origins in any of the original peoples of North America and who maintains cultural identification through tribal affiliation or community recognition.
  • Black/African American
    A person having origins in any of the Black racial groups of Africa (except those of Hispanic origin).
  • Asian/Pacific Islander
    A person having origins in any of the original peoples of the Far East, Southeast Asia, the Indian subcontinent or Pacific Islands (This includes for example: China, Japan, Korea, Philippine Islands, India, Pakistan, American Samoa and Vietnam).
  • Mexican American
    A person of Mexican culture or origin.
  • Puerto Rican
    A person of Puerto Rican culture or origin.
  • Other Hispanic
    A person of Cuba, Central, South American or other Spanish culture or origin.
  • White/Caucasian
    A person having origins in any of the original peoples of Europe, North Africa or the Middle East (except those of Hispanic origin).
  • International
    A person who is not a citizen of the United States and who is in this country on a temporary basis and does not have the right to remain indefinitely.

  Note: A non-citizen who has been lawfully admitted for permanent residence is to be reported in the appropriate racial/ethnic categories along with United States citizens.

• Documents must reflect same last name:
  Please make the necessary arrangements to have all application documents reflect the same first name, last name and social security number.

____________________________________________________________

• Application Requirements for JAMP
  A complete application for JAMP consists of items listed below.
  Items A-C must be submitted no later than October 1. It is imperative that all instructions be followed very carefully. Failure to do so will result in an unnecessary delay in processing.
  • JAMP Web Application
    Please answer all questions that apply to you. At the bottom of each section of the application you must click on the SAVE button to save all data entered in that section. All errors must be corrected before any part of that section will be saved. Failure to SAVE or exiting the program before the section is properly saved will cause a loss of all the the data entered.
  • Notice of Intent to Apply to JAMP and Authorization of Release of Records
    (PDF document requires Adobe Acrobat)
    The applicant must print this page from the JAMP website or contact his/her institution's JAMP Faculty Director to obtain a copy or copies. This form must be signed and sent to the JAMP Faculty Director when starting the application. This form is required for the institution to release required records to the JAMP Faculty Director. Failure to do so will delay or prevent applicant's JAMP application from being reviewed.
  • Certification Page (Signature Page) and Authorization to Release Records:
    The Certification Page is REQUIRED. This page is the last section of the web application and requires your signature and states that you certify that the information in the application is complete and correct to the best of your knowledge and belief. This signed sheet must be mailed to the JAMP Coordinator at the address listed on the Certification Page. You should print, sign and mail as soon as possible.
    
    

  The following items are a part of the JAMP application and must be submitted by the institutions JAMP Faculty Director

  no later than October 15.

  • High School Transcript and Class Ranking
    A copy of the applicant's High School Transcript and Class Rank reviewed by participating University's Office of Admissions.
  • SAT/ACT Scores
    SAT/ACT Scores reviewed by participating Universities Office of Admissions
  • Student Aid Reports (SAR)
    2008-2009 and 2009-2010 Student Aid Reports (SAR) must be provided to your JAMP Faculty Director for submission.
  • To obtain the required copies of the SAR go to the Federal Financial Aid (FAFSA) website using the following link www.fafsa.ed.gov. When the page opens you should see sections numbered 1, 2 and 3. Under section number 3, 'FAFSA Follow-Up' click on the link labeled 'View and print your Student Aid Report'.
  • The 'Student Access' page will allow you to view and print your SAR. You will need to print a copy for both years. After you enter your Estimated Family Contribution (EFC) information in your application you will need to submit the reports to your JAMP Faculty Director.
  • JAMP Applicant Evaluation Letters:
    An applicant is required to submit TWO letters of evaluation.
    These letters must be from the following individuals:
    • JAMP Faculty Director (Required)
    • University Faculty
      (Letters of evaluation from a source other than indicated above must be approved by your JAMP Faculty Director)

  The JAMP Applicant Evaluation Form MUST BE USED to collect the evaluation information and returned to the JAMP Faculty Director.

  • College Transcripts
    College transcripts if applicant attended another college while attending high school
  • Official University Transcripts
    Official University Transcript listing fall and spring grades

Instructions for Application Status Sections

The JAMP Application is comprised of nine sections. Each section must be completed and saved before the application may be submitted. Please read the instructions to each section before attempting to complete the section.not be able

Once the application has been submitted you will not be able to make any changes to the application.

• Biographic Data: See section
  
• Residency Information:
  You must be a resident of Texas at the time of application to be eligible for the Texas resident applicant pool. Residency will be determined by applying the Texas Higher Education Coordinating Board Rules and Regulations for Determining Residence Status at the time of application. The Joint Admission Medical Program does not presume residency.
  

  If Texas residency is questionable, the Texas Medical and Dental Schools Application Service (TMDSAS) may request that the applicant provide documentation to support answers to the Core Residency Questions and/or information provided in Section H of the questions. A list of appropriate documents can be found in CHART IV of the rules for determining residency.

  Please refer to http://www.utexas.edu/student/admissions/residency for additional information, but keep in mind that TMDSAS applies these rules at the time of application and not at the time of enrollment to determine eligibility for the Texas applicant pool.

  The complete Rules and Regulations for determining residency published by the Texas Higher Education Coordinating Board may be found at http://www.collegefortexans.com/residency. Once there scroll down and click on the Rules & Regulations: Resident Status link.

• Family History & Data: See section
  
• Financial Data:
  

  Instructions to obtain SAR Information:  
  To obtain the required copies of the Student Aid Report (SAR) go to the Federal Financial Aid FAFSA website using the following link www.fafsa.ed.gov . When the page opens you should see sections numbered 1, 2 and 3.  Under section number 3 "FAFSA Follow-Up" click on the link labeled “View and print your Student Aid Report”. 

  The "Student Access" page will allow you to view and print your SAR. You will need to print a copy for both years.  After you enter your EFC information in your application you will need to submit the reports to your JAMP Faculty Director.

• High School & University Extracurricular Activities:
  
  Instructions for entering data in a Text Box:
  You may either create your answers to these questions in a word processing program of your choice or enter directly into the web application text box. If using an external word processing program, you can cut/copy into the web application by using the "paste" function. In order to properly estimate the length of your answer when preparing it in a word processing program, use the following setting:
  
  

  Font: Courier

  Font Style: Regular

  Font Size: 10pt

  
  If you use a variable width font (such as Times Roman) when preparing text files in an external word processing program, you will not be able to adequately estimate whether you are within the available space allotted in the application. The text screen in the web application is WYSIWYG (What You See Is What You Get); however, due to the window size limitations, you may need to scroll both vertically and horizontally to edit. Also use the Print or Print Preview functions to confirm how your information may look when printed at the JAMP office. Remember that the web application has been programmed to print optimally on the equipment at the JAMP office. There may be variations in appearance depending on what type of printer you may use.
  
  ** IMPORTANT NOTE **
  
  If you exceed the maximum number of lines of text within a text box, one of the following may happen when you click on the "SAVE" button.
  • The answer will be saved but any data exceeding the limit will be automatically deleted. It is important that you carefully review all text answers after the section is saved to ensure that you did not lose data by exceeding the limit.
  • Or you will get an "Index Not Within Range" error message. If this should occur, click your browser "Back" button to return to the section in which the error occurred, revise the data in the text box(es) to conform to the maximum limit of lines and click "SAVE" again. You do NOT have to SAVE your essay all at once. Try to SAVE only part of your essay the first time and add more and more lines to it after that. Place your cursor several lines below the limit and backspace until you reach the end of your text to ensure all blank lines are completely deleted.
• Educational Data:
  Please follow the instruction provided in the Educational Data section for listing your high school and college(s) attended. If you attempted college course work while you where enrolled in high school, list each college/university, regardless of whether credit was earned. List each school in chronological order of attendance. Be sure to include the school you are currently attending.
  
  
• Record of College Work:
  Record your college in chronological sequence per individual transcript. If college work was attempted while enrolled in high school list this work in chronological sequence before entering course work for the fall and spring semesters during which applicant is applying to JAMP. DO NOT ENTER high school coursework in this section. You must also list your fall semester (sophomore year) if you have pre-registered for the classes. You will be required to submit this information as a part of the application.
  
  List EVERY course you ever attempted (including courses withdrawn from that are listed on your transcript) at a U.S. college or university except remedial/developmental courses and/or courses that were audited. Also list EVERY course in which you are currently enrolled. Only coursework from accredited U.S. colleges and universities of higher education can be used for computation of grade point averages. State law requires that academic work at foreign colleges, universities or preparatory schools shall be excluded from the calculation of the grade point average for students seeking admission to graduate or post-baccalaureate professional school.
  
  Advanced Placement AP/CLEP Courses
  Credit hours received MUST be reported on a transcript of an accredited U.S. college or university for each AP or CLEP course you list. If your college or university lists AP or CLEP as just lump sum hours, you are required to have your college/university provide additional official documentation specifying EACH individual course and the number of hours awarded credit or a letter grade.
  • Repeated Courses
    You must list each time taken indicating the grade earned even if your college purges the prior grade and substitutes the best or last grade earned.
  • Failed Courses
    Indicate the number of semester/quarter hours that would have been granted if you had successfully completed the course. DO NOT list as "0" hours.
  • Courses from which you Withdrew/Dropped
    Select "Q" if withdrew/dropped, passing; "F" if withdrew/dropped, failing. Indicate the number of semester/quarter hours that would have been granted if you had successfully completed the course. DO NOT list as "0" hours.
  • Courses for which you received a grade of Incomplete
    Select "NY" to indicate grades NOT YET received, for grades NOT YET reported, permanent grades of INCOMPLETE courses or IN PROGRESS courses. (Note: Select "Y" = Yes for LAST TIME TAKEN).
  • Credit Transferred from Foreign Schools
    Transfer credit should be included only if the accredited U.S. college or university granting the credit lists the specific course(s) and a specific number of hour units granted per course on an official transcript. Lump sum credit with no specific course and hours identified is not allowed.

Specific Instructions for Completion of Record of College Work

Course ID	This is an eight-character field ONLY. Enter a course ID that can be related to the course as reported on your transcript. Include the course number with some abbreviated department identifier is required.
Description	This is the exact title of the course as it appears on the transcript. Due to the limited space provided, use abbreviations where necessary. (Example: "Introductory Organic Chemistry" can be entered as "Intro Org Chem")
Area	Select the appropriate subject area of each course. Do not place Non-Science courses (English, History, Psychology, etc.) in a Science subject area. Any science courses (engineering, computer science, astronomy, EMT, math courses other than calculus or Statistics or Physics should be identified as "Other Science". You are responsible for assigning the appropriate area designation for each course; however, JAMP reserves the right to change the area designation if the area chosen clearly does not apply.
Credit Hours	Enter credit hours assigned to the course whether passed, failed or withdrew. Courses that carry one-half hour values should be rounded to the next whole hour. Courses that are weighted more than nine credit hours must be reported on two lines with the total credit hours of the two lines equal to the total credit hours of the course and all other data the same. For example, if the course was 10 hours, report it as two separate courses at 5 hours for each course, with the same course number, same grade, same classification, same semester, same year taken.
Sem/Qtr Hours	Indicate whether the credit hours reported were on a semester (S) or quarter (Q) system, according to how it is reported on your transcript.
Grade	NY = Use this grade for courses planned (Pre-registered) but not yet taken and courses reported as incomplete or in progress. A, B, C, D, F = Use for regular grading system. If your college does not use this grading system, please convert to this system and provide an explanation of your conversion. Grades with a plus or minus should be entered as the letter grade only (drop the plus or minus). Grades reported as a double letter grade (AB, BC, etc.) should be reported as the first letter (drop the second)(WF=F). CR = Use this for the courses for which you received credit but did not enroll for the course at the institution granting the credit. (Advanced Placement, CLEP, transfer of specific foreign course work). Q = Use for courses dropped without penalty in either regular or pass/fail system (WP or W=Q; WF=F). P, FL = Use these grades to report courses taken under pass/fail, satisfactory/unsatisfactory and credit/noncredit grading system. P = Pass, satisfactory and "credit" (in credit/no credit system). FL = Fail, unsatisfactory and no credit (in credit/no credit system).
Classification	This refers to your classification at the time you took or will take the course. PF = Pre-Freshman - Any advanced placement (AP), CLEP courses, dual credit or concurrent enrollment for which you received credit while enrolled in high school or before beginning your first fall semester of college after graduation should be reported as PF. FR, SO, JR, SR = The approximate number of accumulated credit hours to determine classification for Freshman is 30, Sophomore is 60 and Junior is 90. All hours above 90 until Baccalaureate degree is earned should be classified as Senior. Credit granted before graduating from high school be classified as HS but should be counted toward your freshman hours to determine sophomore classification. PB = Post-Baccalaureate - This classification is to be used for all undergraduate courses taken after receiving your Bachelor's degree and graduate-level courses not applied to a graduate degree program. GR = Graduate - Classification for all courses taken as part of a formal graduate degree program or professional school courses. Do not assign GR status to any professional or graduate-level coursework applied to an undergraduate degree. Assign appropriate undergraduate status (FR, SO, JR, SR).
Sem/Qtr Taken	Record the semester or quarter in which the course was or will be taken. HS = High School - college coursework completed before graduation. AP = Advanced Placement and should be used regardless of when the credit was granted. FA = Fall Semester WI = Winter Semester SP = Spring Semester SU = Summer Semester
Year Taken	Put the year the course was taken.
Last Taken	Indicate Y = Yes, if this was the last (or only) time the course was taken. Any course NOT YET completed or taken should be designated Y for Last Taken. A repeated course should be designated N = No, when first taken and for all other times taken except the final time. Y should be designated for the final time taken. For on-going research, physical education, etc. Y should be designated. Only use N for those courses that you withdrew from and re-enrolled for a final grade (or plan to complete), or courses that your repeated for a better grade.

• Personal Statement:
  Instructions for entering data in a Text Box: You may either create your answers to these questions in a word processing program of your choice or enter directly into the web application text box. If using an external word processing program, you can cut/copy into the web application by using the "paste" function. In order to properly estimate the length of your answer when preparing it in a word processing program, use the following setting:
  
  

  Font: Courier

  Font Style: Regular

  Font Size: 10pt

  
  If you use a variable width font (such as Times Roman) when preparing text files in an external word processing program, you will not be able to adequately estimate whether you are within the available space allotted in the application. The text screen in the web application is WYSIWYG ("What You See It What You Get"); however, due to the window size limitations, you may need to scroll both vertically and horizontally to edit. Also use the Print or Print Preview functions to confirm how your information may look when printed at JAMP office. Remember that the web application has been programmed to print optimally on the equipment at the JAMP office. There may be variations in appearance depending on what type of printer you may use.

** IMPORTANT NOTE **

If you exceed the maximum number of lines of text within a text box, one of the following may happen when you click on the "SAVE" button.

• The answer will be saved but any data exceeding the limit will be automatically deleted. It is important that you carefully review all text answers after the section is saved to ensure that you did not lose data by exceeding the limit.
• Or you will get an "Index Not Within Range" error message. If this should occur, click your browser "Back" button to return to the section in which the error occurred, revise the data in the text box(es) to conform to the maximum limit of lines and click "SAVE" again. You do NOT have to SAVE your essay all at once. Try to SAVE only part of your essay the first time and add more and more lines to it after that. Place your cursor several lines below the limit and backspace until you reach the end of your text to ensure all blank lines are completely deleted.

• Certification Page for Electronic Application
  The applicant must click on the PRINTED button to show that you have printed the Certification Page. Once the applicant has done this and all sections on the Application Status page shows "Saved" a Submit Button will appear at the bottom of the page. Once the applicant clicks on the Submit Button, no changes may be made to the application.
  

** IMPORTANT NOTE **

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