UT SYSTEM RESEARCH TRANSMITTAL FORM A

STANDARD RESEARCH AGREEMENT

Date: __________________

Institution: ____________________

Name of Institution's President [or insert name of Approved Designee].
Title
Name of Institution
Address of Institution
City, Texas Zip Code

RE: [Insert name of Agreement] with [insert name of other party or parties] ("Agreement")

Dear President ___________ (or insert name, and title if applicable of Approved Designee):

I, request your approval of the above-referenced proposed Agreement, attached for your convenience.

A description of project is as follows;

1. Title of Project:
2. Principal Investigator(s):
3. Description of Project:
4. Amount of Sponsorship:
5. Term of Agreement:

The proposed Agreement is a standard research agreement in the form approved by the Office of General Counsel.

Sincerely,

________________________
[Insert Contract Administrator's Name]

[Insert title]

Attachments:

1) Copy of Agreement

[If any attachments, insert "2) Copy of all attachments to Agreement")

APPROVED

I hereby approve the Agreement and all attachments, if any.

By: _____________________________
President [or insert title of Approved Designee]

UT SYSTEM RESEARCH TRANSMITTAL FORM B

STANDARD RESEARCH AGREEMENT
WITH NON-SUBSTANTIVE MODIFICATIONS

Date: __________________

Institution: ____________________

Name of Institution's President [or insert name of Approved Designee].
Title
Name of Institution
Address of Institution
City, Texas Zip Code

RE: [Insert name of Agreement] with [insert name of other party or parties] ("Agreement")

Investigator: [insert name of Investigator]

Dear President ___________ (or insert name, and title if applicable of Approved Designee):

We request your approval of the above-referenced proposed Agreement, attached for your convenience.

The Agreement is a standard research agreement with non-substantive modifications as follows [list all such modifications]:

1.
2.
3.

This proposed Agreement has been reviewed at the institutional level and the modifications to this Agreement do not, in my judgment, render the Agreement non-conforming to the UT System Intellectual Property Policy or Guidelines concerning research agreements or necessitate further review by the Office of General Counsel.

The proposed Agreement is a standard research agreement in the for approved by the Office of General Counsel.

Sincerely,

________________________
[Insert Contract Administrator's Name]

[Insert title]

Attachments:

1) Copy of Agreement

[If any attachments, insert "2) Copy of all attachments to Agreement")

APPROVED

I hereby approve the Agreement and all attachments, if any.

By: ________________________________
President [or insert title of Approved Designee]

Date: _______________________________

UT SYSTEM RESEARCH TRANSMITTAL FORM C

COMPANY UNIVERSAL AGREEMENT

Date: __________________

Institution: ____________________

Name of Institution's President [or insert name of Approved Designee].
Title
Name of Institution
Address of Institution
City, Texas Zip Code

RE: [Insert name of Agreement] with [insert name of other party or parties] ("Agreement")

Investigator: [insert name of Investigator]

Dear President ___________ (or insert name, and title if applicable of Approved Designee):

We request your approval of the above-referenced proposed Agreement, attached for your convenience.

A description of project is as follows;

1. Title of Project:
2. Principal Investigator(s):
3. Description of Project:
4. Amount of Sponsorship:
5. Term of Agreement:

The proposed Agreement is a current company universal agreement approved by the Office of General Counsel.

The Agreement is a standard research agreement in the for approved by the Office of General Counsel.

Sincerely,

________________________
[Insert Contract Administrator's Name]

[Insert title]

Attachments:

1) Copy of Agreement

[If any attachments, insert "2) Copy of all attachments to Agreement")

APPROVED

I hereby approve the Agreement and all attachments, if any.

By: ________________________________
President [or insert title of Approved Designee]

Date: _______________________________

UT SYSTEM RESEARCH TRANSMITTAL FORM D

COMPANY UNIVERSAL AGREEMENT WITH NON-SUBSTANTIVE MODIFICATIONS

Date: __________________

Institution: ____________________

Name of Institution's President [or insert name of Approved Designee].
Title
Name of Institution
Address of Institution
City, Texas Zip Code

RE: [Insert name of Agreement] with [insert name of other party or parties] ("Agreement")

Investigator: [insert name of Investigator]

Dear President ___________, (or insert name, and title if applicable of Approved Designee):

I request your approval of the above-referenced proposed Agreement, attached for your convenience.

The Agreement is a company universal agreement approved by the Office of General Counsel with non-substantive modifications as follows [list all such modifications]:

1.
2.
3.

This proposed Agreement has been reviewed at the institutional level and the modifications to this Agreement do not, in my judgment, render the Agreement non-conforming to the UT System Intellectual Property Policy or Guidelines concerning research agreements or necessitate further review by the Office of General Counsel.

Sincerely,

________________________
[Insert Contract Administrator's Name]

[Insert title]

Attachments:

1) Copy of Agreement

[If any attachments, insert "2) Copy of all attachments to Agreement")

APPROVED

I hereby approve the Agreement and all attachments, if any.

By: ________________________________
President [or insert title of Approved Designee]

Date: _______________________________

UT SYSTEM RESEARCH TRANSMITTAL FORM E

RENEWAL OR EXTENSION OF PREVIOUSLY APPROVED
RESEARCH AGREEMENT (CONTINUING THE SAME OR RELATED RESEARCH)

Date: __________________

Institution: ____________________

Name of Institution's President [or insert name of Approved Designee].
Title
Name of Institution
Address of Institution
City, Texas Zip Code

RE: [Insert name of Agreement] with [insert name of other party or parties] ("Agreement")

Investigator: [insert name of Investigator]

Dear President ___________ (or insert name, and title if applicable of Approved Designee):

We request your approval of the above-referenced proposed Agreement, attached for your convenience. A description of project is as follows:

1. Title of Project:
2. Principal Investigator(s):
3. Description of Project:
4. Amount of Sponsorship:
5. Term of Agreement:

The Agreement is a renewal or extension of the [insert name of original agreement], executed on [insert date of original agreement and insert name and date of any prior renewals or extensions].

Sincerely,

________________________
[Insert Contract Administrator's Name]

[Insert title]

Attachments:

1) Copy of Agreement

[If any attachments, insert "2) Copy of all attachments to Agreement")

APPROVED

I hereby approve the Agreement and all attachments, if any.

By: ________________________________
President [or insert title of Approved Designee]

Date: _______________________________

U. T. SYSTEM SPONSORED RESEARCH TRANSMITTAL

FORM F

(CONFORMING AGREEMENT)

Date: __________________

Institution: ____________________

Name of Institution's President [or insert name of Approved Designee].
Title
Name of Institution
Address of Institution
City, Texas Zip Code

RE: [Insert name of Agreement] with [insert name of other party or parties] ("Agreement")

Investigator: [insert name of Investigator]

Dear President ___________ (or insert name, and title if applicable of Approved Designee):

Please review the above-referenced proposed Agreement, attached for your convenience.

The proposed Agreement has been reviewed at the institutional level. Intellectual property provisions of the Agreement, if any, are confined to rights to inventions arising from performance of the Agreement and conform to the UT System Intellectual Property Policy and Guidelines concerning research agreements.

In my judgment, [CHECK ONE OF THE TWO BELOW]

• no intellectual property is anticipated to result from performance of the project.
• intellectual property may be anticipated to result from performance of the project.

With regard to indemnification provisions, [CHECK ONE OF THE THREE BELOW]

• indemnification language is the standard indemnification language approved by the Office of General Counsel.
• indemnification language, though not the standard indemnification language approved by the Office of General Counsel, is nevertheless within the guidelines of the Regents’ Rules.
• Indemnification is not required because the sponsor has neither furnished nor required the use of materials, processes, or procedures.

Intellectual property terms of this Agreement provide for [delivery] [a non-exclusive royalty-free license] of University software to the sponsor; however, other consideration received by the University pursuant to this Agreement adequately compensates it for the transfer for the following reasons: [State reasons and facts that apply as described in Administrative Policy Regarding Disclosure, Distributions and Licensing of Software.]

Sincerely,

________________________
[Insert Contract Administrator's Name]

[Insert title]

Attachments:

1) Copy of Agreement

[If any attachments, insert "2) Copy of all attachments to Agreement")

APPROVED

I hereby approve the Agreement and all attachments, if any.

By: ________________________________
President [or insert title of Approved Designee]

Date: _______________________________

UT SYSTEM NON-CONFORMING INTELLECTUAL PROPERTY

 Prior to execution of the non-conforming agreement, forward a completed Form G, with a copy of the agreement attached, to your institution's President (or an approved designee) for approval and execution. In the event the agreement involves a dollar amount over $1,000,000, a request for administrative approval from OGC and the EVC is required prior to execution of the non-conforming agreement and must be accompanied by a completed Form G executed by the institution’s President or an approved designee. The Form G is set forth below:

UT SYSTEM NON-CONFORMING INTELLECTUAL

PROPERTY TRANSMITTAL FORM G

Date: __________________

Institution: ____________________

Name of Institution's President [or insert name of Approved Designee].
Title
Name of Institution
Address of Institution
City, Texas Zip Code

RE: [Insert name of Agreement] with [insert name of other party or parties] ("Agreement")

Investigator: [insert name of Investigator]

Dear President ___________ (or insert name, and title if applicable of Approved Designee):

I request your approval of the above-referenced proposed Agreement, attached for your convenience.

In my judgment, [CHECK ONE OF THE TWO BELOW]

• no intellectual property is anticipated to result from performance of the project.
• intellectual property may be anticipated to result from performance of the project.

The proposed Agreement has been reviewed at the institutional level and the deviations from the U.T. System Intellectual Property Policy or Guidelines concerning this Agreement are as follows: [LIST ALL DEVIATIONS]

1.
2.
3.

[ETC.]

The following explanations may be helpful to the resolution of any outstanding issues related to the Agreement: [DELETE IF NOT APPLICABLE]

Further considerations are as follows: [LIST ALL SUCH CONSIDERATIONS AND/OR ISSUES WORTH NOTING] [DELETE IF NOT APPLICABLE]

1.
2.
3.

[ETC.] The individual(s) we have worked with at the sponsoring company are [INSERT NAMES].

The Office of General Counsel has not participated in negotiations to bring the Agreement into conformance with the U. T. System Intellectual Property Policy and Guidelines.

In view of the criteria specified for agreements that do not conform to the U.T. System Intellectual Property Policy and Guidelines:

It is my opinion that the benefits from the level of funding for the proposed research and/or other consideration from the sponsor pursuant to this Agreement outweigh any potential disadvantage that may result from deviation(s) to the U.T. System Intellectual Property Policy or Guidelines.

Sincerely,

________________________
[Insert Contract Administrator's Name]

[Insert title]

Attachments:

1) Copy of Agreement

[If any attachments, insert "2) Copy of all attachments to Agreement")

APPROVED

I hereby approve the Agreement and all attachments, if any.

By: ________________________________
President [or insert title of Approved Designee]

Date: _______________________________

Intellectual Property Section Homepage

University of Texas System Office of General Counsel
Comments to intellectualproperty@utsystem.edu
Last updated: February 12, 2007