BigSeal.gif (12492 bytes)

The University of Texas System Administration

JOB DESCRIPTION

Effective Date: September 1, 2001
Job Title Records Management Coordinator
Job Code Number 9023
FLSA Category Exempt
Job Purpose To function as the records management officer for U. T. System and to coordinate with the component institutions and the Texas State Library to ensure compliance with state and federal laws and with internal policies.
Education and experience required including training, registration, and licensure. Bachelor’s degree with a minimum of 5 years related experience.   Certification as a Certified Records Manager (CRM) is required.
Supervision provided to others. Yes

Job Functions

Number

Description

1.

 Provide advice and consultation to System departments and components on records management matters and consult with components on records program issues and problems.

2.

 Review changes in state and federal law and related regulations, revise and issue component guidelines and update database.

3.

 Monitor collection and security of records and destruction of documents.

4.

 Transfer records to archives when necessary.
5. Review component records retention schedules and coordinate communication between the Texas State Library and U. T. System components.
6. Create and distribute Component Guidelines for Record Retention and work with Records Management Advisory Committee to resolve records management issues.

This job description in no way states or implies that these are the only duties to be performed
by the employee occupying this position. The incumbent is expected to perform other duties
necessary for the effective operation of the department.  Any qualifications to be considered as
equivalents in lieu of stated minimums require prior approval of Human Resources.

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code §51.215.