Office of Risk Management

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Environmental Advisory Group

Organizational Guidelines

The Environmental Advisory Group (EAG) is a standing subcommittee of The University of Texas System (the UT System) Environmental Health and Safety Advisory Committee (EHSAC). Each Institution will be represented on the EHSAC by the Environmental Officer for the Institution or a delegate appointed by the Environmental Health and Safety Director. The UT System will designate an additional representative.

The EAG will select from its membership a chairperson to serve for a period of two consecutive years. The Chairperson's term of office shall begin on January 1 of an even numbered year. Concomitantly, the EAG will select from its membership a Chairperson-elect who will serve for a period of two years and succeed the Chairperson for a two-year term. The Chairperson-elect will serve as the Vice-Chairperson of the EAG and shall not be from the same component Institution. The selection of the Chairperson and Chairperson-elect shall be subject to approval of the EAG.

The EAG will meet at least two times each calendar year at the call of the Chairperson. The Chairperson will give notice of the proposed agenda and meeting details to the Chair of the EHSAC not less than ten days prior to the distribution of the meeting notice. Meeting minutes will be taken and distributed to the membership of the EHSAC and the Chair of the EHSAC by the Recording Secretary within twenty working days after the meeting. Meetings may be held by teleconference, video teleconference, or in person.

The UT System representative on the EHSAC will be the principal liaison between the EHSAC and UT System. Recommendations of the EAG will be brought to the EHSAC by the Chair of the EAG and, as necessary and appropriate, will be brought to the attention of the UT System by the UT System representative. At each meeting of the EHSAC, the Chair of the EAG or the Chair's delegate, shall present a report of the activities of the EAG. The report may be given in person, in writing, by teleconference, or by video teleconference at the discretion of the Chair of the EAG. A presentation of the report in person may be requested by either the Chair of the EHSAC or the Chair of the EAG.

The EAG will develop a mission statement to support the need and desirability of maintaining the EAG as a standing subcommittee of the EHSAC. The EAG will have subcommittees necessary to carry out the responsibilities of the group.

At the October 2006 EHSAC meeting it was determined that all subgroups would use the EHSAC Guidelines since they include guidelines for the subgroups.


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