RSAG By-Laws
The RSAG's mission is to provide expert advice and recommendations to the University of Texas System (UTS) Environmental Health & Safety Advisory Committee (EHSAC) in support of the development and implementation of appropriate programs in furtherance of UTS Environmental Policy Statement and to serve as the mechanism for the free exchange of information and cooperation among institutions and various System offices with regard to non-ionizing and ionizing radiation safety issues. The RSAG supports and facilitates cooperative efforts related to radiation safety that are of benefit to the institutions and UT System including; maintenance of a safe place for healthcare, teaching, research, learning and work, regulatory compliance strategies, student and employee training programs, assurance that radiation exposures are at levels that are as low as reasonably achievable (ALARA).
Article I - Office
The principal office shall be located at an address to be designated by the members and may be the office of the chairperson.
Article II - Members
Each institution will be represented on the RSAG by the Radiation Safety Officer(s) for such institution, the Radiation Safety Officer(s) delegate, or other designee. The Radiation Safety Officer for The University of Texas System Interim Storage Facility (UTSISF) will also be a member of the RSAG. The UT System Administration will designate an additional appropriate representative.
Article III - Meetings of Members
Section I - Regular Meetings
The RSAG will meet at least two (2) times each calendar year at the call of the chairperson. When possible, meetings will be scheduled in conjunction with meetings of a chapter of the Health Physics Society, UT System, or other appropriate professional organization active in the State. Meetings may be held by teleconference, video teleconference, or in person.
Section II - Emergency Meetings
In case of the need for an emergency meeting, the chairperson may call a meeting at any time. The chairperson of EHSAC will be notified at the time the RSAG members are notified.
Section III - Annual Meeting
The annual meeting will be held in the latter part of the year. When possible the annual meeting will be held in conjunction with the UT Risk Management meeting. This meeting will be used for the election of officers in the appropriate year and such other business as may properly come before the meeting. In an election year the new officers shall take their position during the first meeting of the new calendar year.
Section IV - Quorum
The presence, whether in person or by teleconferencing, of two-thirds of the members shall constitute a quorum. If a quorum is not present at any meeting of members, a majority of the members present may adjourn the meeting without further notice.
Article IV - Officers
Section I - Officers
The officers shall be a Chairperson and Chairperson-Elect. The Chairperson-elect shall also serve as the Vice-Chair and recording secretary. The selection of the chairperson and chairperson-elect shall be subject to the approval of the EHSAC.
Section II Election, Term and Vacancies
The officers shall be elected by the members at the annual meeting. The officers shall hold office for a term of two (2) years. An officer may only serve two (2) consecutive terms in the same office. A vacancy in an office may be filled by the officers, or a member subject to membership approval.
Section III - Chairperson
The Chairperson shall supervise and control all of the business affairs and property of the group. The Chairperson shall preside at all meetings of the members and appoint all chairmen of committees, except the nominating committee. The Chairperson shall be a member of all committees except the nominating committee. The Chairperson of the RSAG and the Chairperson of the EHSAC shall not be from the same institution. The Chairperson of the RSAG shall report to the Chairperson of the EHSAC.
Section IV - Vice-Chairperson (Chairperson-Elect)
In the absence of the Chairperson or in the event of an inability or refusal to act, the Vice-Chairperson shall perform the duties of the Chairperson. The Vice-Chairperson shall record all the proceedings of the members meetings and present the minutes of those meetings within a timely manner of the meeting to the membership.
Article V - Committees
Section I - Standing Committees
The Chairperson shall appoint the Chairmen of the Standing Committees for a term of two years.
- UT Policy/Procedures and Guidance
- Waste Disposal and Storage
- Regulatory Issues
- Non-Ionizing Radiation Programs
- Technology/Instrumentation
- Program/Speakers
- Nominating
Members shall appoint non-standing committees as needed.
Section II - Radiation Safety Committee UTSISF
The RSAG will select from among its members the members of the Radiation Safety Committee for the UTSISF. The selection of the Radiation Safety Committee members will be subject to the approval of UT System and the Office of Business Affairs (West Texas Lands and Endowment Real Estate).
Article VI - Rules of Order
All proceedings of the RSAG shall be governed by Roberts Rules of Order except when in conflict with these By-laws.
Article VII - Amendments
The membership shall have the power to amend these By-Laws. Each proposed amendment of these By-Laws shall be approved by the affirmative vote of two-thirds of the RSAG membership at any regular or special meeting called for this purpose.
Signed
__________________________
Chairperson RSAG
September, 2006