Non-UT System organizations and groups frequently request the use of UT System facilities or property for special events. While many organizations who request the use of facilities carry their own liability insurance and are able to meet UT System insurance requirements, others are not. The Tenants' and Users' Liability Insurance Policy (TULIP) program should be utilized when the facility user is unable to provide liability insurance which names The Board of Regents of The University of Texas System and the specific Institution hosting the event as additional insureds.
The TULIP program is designed to provide low cost, event specific general liability insurance to Tenants / Users of UT System facilities. It protects the Tenants / Users and the Institution against claims by third parties who may be injured or sustain property damage as a result of participating in a covered event.
Coverable events can range from low risk events such as classroom seminars, receptions or weddings to higher risk events including sports events or concerts. Higher risk events may need to be sent to the insurance carrier for individual underwriting.
Risk Management Guidelines for Special Events provides specific risk management guidelines that should be considered before hosting a sponsored event.
External users are third parties with no relation to the UT System and no Institutional financial support who are unable to furnish their own liability insurance coverage.
Internal users are typically student programs or events that involve a third party but which are sponsored by the Institution.
There MUST be a third party user to qualify for TULIP coverage.
The Institution will fill out the rating spreadsheet of the TULIP Procedures document to compute the premium necessary in order to cover the event. By e-mailing the rating sheet to the Office of Risk Management (ORM), the Institution is telling ORM that the Tenant / User wants to bind coverage. ORM will send the Institution a certificate of insurance for the Tenant / User. Each Institution will be billed quarterly for its TULIP usage. It is the Institution's responsibility to collect payment from the Tenant / User and hold the funds for payment until invoiced by UT System.
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