The University of Texas System Workers' Compensation Insurance (WCI) requires that an employer keep a record of all employee work-related injuries.
What information is required for the employer to maintain?
An employer must complete the Employer's First Report of Injury for every work-related injury.
Demographics
- Name, address, date of birth, sex
Employment Statistics
- Wage, length of service, social security number and occupation of the injured employee
Injury Information
- Reported cause and nature of the injury, the part of the body affected and a description of any equipment involved
Injury Statistics
- Date, time and location of work-related injury
Employment Information
- Contact information for employee's immediate supervisor
Witness of Injury Information
- Names of all witnesses (if known)
Injury Health Care Provider
- Name of treating doctor or physician (if known)
What is the retention for work-related injury records?
The Texas Department of Insurance, Workers' Compensation Insurance (DWC) require employers to retain all work-related injury records for a minimum of five (5) years from the last day of the year in which the injury occurred.
(Ex: injury occurred 01/01/2008, the record must be retained until 12/31/2013).
What other records need to be retained?
In addition to maintaining an injury record, employers are required to file certain forms with DWC, WCI and in some instances, the injured employee. For further information regarding forms, please see the Required Forms section.
Many forms are in PDF format and require Adobe Reader.
