The University of Texas System Workers' Compensation Insurance (WCI) requires that an employer keep a record of all employee work-related injuries.
What information is required for the employer to maintain?
An employer must complete the Employer's First Report of Injury for every work-related injury.
Demographics
- Name, address, date of birth, sex
Employment Statistics
- Wage, length of service, social security number and occupation of the injured employee
Injury Information
- Reported cause and nature of the injury, the part of the body affected and a description of any equipment involved
Injury Statistics
- Date, time and location of work-related injury
Employment Information
- Contact information for employee's immediate supervisor
Witness of Injury Information
- Names of all witnesses (if known)
Injury Health Care Provider
- Name of treating doctor or physician (if known)
What is the retention for work-related injury records?
The Texas Department of Insurance, Workers' Compensation Insurance (TDI/DWC) require employers to retain all work-related injury records for a minimum of five (5) years from the last day of the year in which the injury occurred.
(Ex: injury occurred 01/01/2008, the record must be retained until 12/31/2013).
What other records need to be retained?
In addition to maintaining an injury record, employers are required to file certain forms with TDI/DWC, WCI and in some instances, the injured employee. For further information regarding forms, please see the Required Forms section.
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