A. PARKING AND TRAFFIC CITATIONS:
The Office of Director of Police and U.T. Austin commissioned officers and guards are authorized to issue two types of citations for violation of U.T. System Administration parking and traffic regulations:
- U.T. SYSTEM ADMINISTRATION CITATIONS - Those handled by U.T. System Administration subject to U.T. System Administration administrative enforcement charges and a right to appeal within the U.T. System Administration (Paragraph E below).
- COURT APPEARANCE (CA) CITATIONS - Those issued by The Office of Director of Police and U.T. Austin commissioned officers constituting a summons to appear in either municipal court or a justice court.
B. COURT APPEARANCE (CA) CITATIONS:
U.T. System Administration reserves the right to issue a CA citation for any violation. It is the general policy of U.T. System Administration, however, to issue CA citations at U.T. System Administration's option as follows:
- for moving violations;
- for any violation when the individual's driving or parking privileges have been suspended (See Paragraph E below);
- when an individual receives a U.T. System Administration citation and all attempts at collection have failed; or
- non-employee vehicles
C. PROCEDURE FOR U.T. SYSTEM ADMINISTRATION CITATIONS:
U.T. System citations are also issued for offenses described in Section VII. The administrative enforcement charges are as shown.
Every person receiving a U.T. System Administration citation shall remit the amount of the charge to Accounting and Purchasing Services. Payment must be received within ten (10) working days after issuance of the citation.
If a person desires to appeal a U.T. System Administration citation, he/she shall comply with Paragraph E below within ten (10) working days after issuance of the citation. Requests for exceptions to the appeal deadline will be considered on an individual basis, if mitigating or unusual circumstances exist. Such requests shall be submitted in writing to the Director of Police and shall detail the reason(s) for the request. Requests based solely on alleged non-receipt of a copy of the citation will not be honored.
When Court Appearance citations are issued, related U.T. System Administration citations of the same offense will be canceled. Failure to discharge CA citations may result in the issuance of a warrant for the arrest of such person.
Persons with unpaid charges recorded in their names shall be ineligible to receive parking permits while such charges remain unpaid. To obtain a permit, a person shall either pay the charges or submit a timely request for a U.T. System Administration hearing.
When unpaid charges are recorded, Accounting and Purchasing Services shall send a certified letter or email, return receipt requested, to the last known address of the person in whose name the charges are recorded.
Such letter shall state that unless (1) payment of all accumulated charges is made within ten (10) calendar days after the date of such letter or (2) a written request is made within ten (10) calendar days to appear before a U.T. System Administration hearing committee concerning impoundment of the vehicle in case of employee or visitor, the appropriate enforcement action will take place without further notice.
Such a hearing is not an appeal of the Parking and Traffic citation(s) but is a limited hearing to allow the individual an opportunity to show that the vehicle in question was not owned, registered or used by the individual or to show that the individual receiving notice of impending sanctions does not have unpaid parking and traffic charges.
At such hearing, which will be held after a reasonable period of time, the person requesting the hearing will assume the burden of showing why the appropriate enforcement action should not take place.
If timely payment is not received and either the registered owner, the vehicle operator or the person who was issued the permit has failed to appear at the requested U.T. System Administration impoundment hearing or has appeared and has failed to meet his or her burden of proof, the vehicle may be impounded pending payment of all out-standing charges, including towing and storage charges, without further notice.
The term "impoundment" includes towing, removal, immobilization, and storage of the vehicle in question.
In addition to any charge that may be levied by U.T. System Administration for an offense resulting in removal or immobilization, the owner of an impounded vehicle must also pay a commercial wrecker service fee and storage charges if applicable.
When an IMPOUND VIOLATION occurs and the owner or driver of the vehicle appears on the scene before the arrival of the wrecker, the vehicle will not be impounded. If the owner or driver appears on the scene after the arrival of the wrecker and the wrecker driver has made a hookup, the following will apply:
a. the vehicle will not be impounded; and
b. the owner or driver will be expected to pay the wrecker a fee, in lieu of towing.
If the vehicle is impounded, the registered owner or permit holder will be sent notice at the address on file with the Office of Human Resources.
F. APPEALS OF U.T. SYSTEM ADMINISTRATION CITATION(S):
Any person who has received a U.T. System citation may file an appeal to have the citation reviewed. This appeal must be filed with the Director of Police not later than ten (10) working days after the citation was issued. If an appeal is not filed within this time, the citation is deemed final.
An appeal shall be prepared in writing and must clearly state the reason the citation should be dismissed or amended. The review will be based solely on the written statement unless the appealing party requests a personal appearance.
Failure to appear at a hearing (as requested) will result in the decision being rendered on the basis of the written statement (including any supporting material submitted) and the information as shown on the citation(s).
Following a review by the Director of Police, the appealing party will be notified, in writing, of the decision. The Director of Police may order the payment of the administrative enforcement charge(s) in whole or in part or the cancellation of such charge(s).
G. REVIEW OF APPEAL OF U.T. SYSTEM ADMINISTRATION CITATION(S):
Any person who has appealed a U.T. System Administration citation(s) and is not satisfied with the decision made by the Director of Police, may appeal the decision to the U.T. System Administration Parking and Traffic Appeals Panel. Such request shall be submitted in writing to the Director of Police within ten (10) working days from the date of the original decision rendered by the Director of Police.
This written appeal shall set forth the grounds on which the appealing party believes the Director’s decision was improper or inequitable. Such written request shall be submitted to the Director of Police and shall include the following:
- citation number(s);
- license number of vehicle(s);
- date of notification of original decision;
- date of review request; and
- printed or typed name, address, and signature of person requesting the review.
The Vice Chancellor for Administration shall select three members of the parking committee to serve as the appeals panel. The panel may uphold the decision of the Director of Police or may reverse the decision in whole or in part, as deemed appropriate.
The decision of the U.T. System Administration Parking and Traffic Appeals Panel shall be final.
H. SUSPENSION OF PRIVILEGE TO DRIVE AND PARK ON U.T. SYSTEM ADMINISTRATION PROPERTY:
The loss of the privilege to drive or park a motor vehicle on U.T. System Administration property shall commence fifteen (15) calendar days after the Director of Police mails a letter to the person, at the address of such person as shown in the records of that office, stating that such person's privilege of driving or parking a motor vehicle on U.T. System Administration property has been suspended. Such letter shall state the term of the suspension and give notification of possible impoundment for parking on U.T. System Administration property during the period of suspension and shall state the reason for such suspension.
Any person who (a) forges or alters a permit; (b) uses a forged or altered permit; (c) transfers a permit or uses a permit not purchased by the individual with the intention of providing any person with parking privileges he/she is not entitled to under these regulations; (d) provides false information to obtain a parking permit with knowledge thereof; or (e) parks or drives a vehicle using a permit which the individual did not purchase, shall lose the privilege of driving or parking on U.T. System Administration property for (6) months.
While a person's privilege of driving or parking a vehicle on U.T. System Administration property is suspended, it is unlawful (1) for that person to drive or park any motor vehicle on the U.T. System Administration property and (2) for any person to drive or park a vehicle on the U.T. System Administration complex using a permit purchased by such person.
If a person whose privilege of driving or parking has been suspended receives a U.T. System citation by reason of having a vehicle on U.T. System Administration property during the period of his/her suspension, the period of suspension shall be extended so that it expires twelve months from the date the person received such additional citation. In addition, the violations of the suspension shall be reported to the appropriate supervisor for possible disciplinary action.
A person receiving notice that his/her privilege of driving or parking has been suspended may appeal the suspension within (10) working days on the grounds that the imposition of such suspension is improper or will create serious and substantial hardship. Such appeal shall be governed by the provisions of Paragraph D above. No appeal shall be considered if there are any unpaid citations outstanding at the time such appeal is filed, unless special arrangements are made with the Director of Police.
I. RETURN OF SUSPENDED PERMIT:
Every person receiving notice that his/her privilege of driving or parking on the U.T. System Administration property has been suspended shall return their issued parking permit to the Office of Director of Police within twelve (12) calendar days after the date of such notice. Failure to do so shall be reported to the appropriate supervisor.
J. INELIGIBILITY TO OBTAIN NEW PERMIT DURING PERIOD OF SUSPENSION:
A person whose privilege of driving and parking on U.T. System Administration property is suspended and not reinstated shall be ineligible to receive a parking permit of any type during the period of suspension.
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