System-wide and System Administration Internal Policies
A policy subject to the Policy Development Process described in INT155 is a policy that:
Has broad application within all of System Administration or throughout the UT System.
- Broad application means that the policy has a significant impact on daily life, operations, responsibilities, procedures or expectations for one or more key communities, including students, faculty and staff.
- Throughout the UT System means that the policy applies to
- the entire UT System, including all of the institutions, and UT System Administration; or
- The UT System Administration, internally; and
It encourages compliance with applicable laws and regulations; promotes operational efficiencies; enhances fulfillment of the UT System’s mission; or reduces institutional risks; and
It mandates actions or constraints; contains specific procedures for compliance; and articulates desired outcomes; and
The subject matter requires review and approval for policy issuance and substantive changes from either:
- The Board of Regents; or
- The Chancellor, and/or those UT System Administration officers or offices specifically designated by the Chancellor.
A policy that meets each of the four criteria set out above is subject to this Policy including the Policy Development Process.
For examples of policies that fit the above criteria, please see INT155.
Board of Regents' Rules and Regulations
The Regents’ Rules and Regulations are the official repository of policies and procedures established for The University of Texas System by the Board of Regents. The Rules and Regulations of the Board of Regents of The University of Texas System for the Government of The University of Texas System were reissued on December 10, 2004.
Departmental Policies
A statement of the official position of the department that does not have the broad scope of application or require the high level of approval set out in INT155.
- It applies only within the department in question, or alternatively, is narrower in scope than a policy subject to INT155; and
- The subject matter does not require review and approval for policy issuance or for substantive changes from either the Board of Regents or the Chancellor.
Departmental Procedures
A set of action steps, activities or processes routinely used within the department to fulfill its mission, or to meet departmental responsibilities or goals, or to complete standard tasks.
Standards
Principles or criteria routinely used within a department to evaluate judgments or possible courses of action or conduct, or to inform decision making.
Guidelines
Principles or criteria suggested for use within a department for decision making, or for analyzing an appropriate approach to problem-solving, or an appropriate course of conduct or action.
The chief distinction between standards and guidelines is that standards are established for routine use, while guidelines are advisory only, and are not mandatory.
Related Statutes or Regulations
Local, state or federal statutes or administrative regulations related to the responsibilities of the department
Manual
A comprehensive, integrated set of guidelines, procedures or rules related to a particular topic or subject matter.
Brief/White Paper
A detailed paper providing analysis and/or recommendations related to a particular subject matter or problem.
