Military Duty Leave Information

 
Military Leave
(15 days per federal fiscal year 1)
Emergency Leave
Pay Differential
Reemployment
Veterans Preference
Armed Forces of the United States . 3
Yes
Yes
Yes
Yes
Yes
A reserve component of the Armed Forces of the United States. 3
Yes
Yes
Yes
Yes
Yes

State Military Forces (includes Texas National Guard & Texas State Guard). 4

No 2
Yes
No 2
Yes
Yes

1October 1 through September 30

2State military forces normally train one weekend a month. State employees who are members of the State or National Guard and are called for duty by the Governor because of an emergency are entitled to unlimited emergency leave with full pay, without any loss of military leave or annual leave; does not count against the 15 days of annual military leave.  Texas Government Code, § 661.903

3At the order of the President

4 At the order of the Governor

Employer Requirements
Source/Authority
15 days paid military leave each federal fiscal year (October through September). Texas Government Code § 431.005
Unlimited emergency leave if called to active duty in the National Guard as long as the employee is on active duty. State Auditor's Office Leave Interpretation Letter 98-06 and Texas Government Code § 431.0825
Inactive status, no termination. The employee should be placed in military leave status, paid leave status or leave without pay status for the duration of the active duty period and not terminated. A termination has the potential to cause a loss in longevity service credit and health and life insurance. A termination may be a violation of the federal Uniform Services Employment and Reemployment Rights Act (USERRA) and Texas Government Code § 431.006.
Restore to the same position held or a position of similar seniority, status, pay. Texas Government Code § 613.002; USERRA
Continue group insurance benefits as if at work; if employee drops benefits, restore at previous levels on return to work. USERRA; Texas Government Code

Maintain accrued leave during absence and restore on return to work.

Texas Attorney General Opinion MW-109
No break in service if on military LWOP for less than full calendar month or a full calendar month; that month will be counted in the calculation of total state service, and applied toward satisfying the six continuous months of service requirement for taking vacation leave. State Auditor's Office Leave Interpretation Letter 89-02; Texas Attorney General Opinion H-105; Texas Government Code § 661.904
Pay differential; sufficient emergency leave will be granted to result in differential pay on unpaid military leave if the employee's military gross pay is less than the employee's state gross pay; the combination of emergency leave and military pay may not exceed the employee's actual state gross pay. Effective 9/1/05, “military pay” for purposes of calculating the pay differential does not include money the employee receives for service in a combat zone; as hardship pay; or for being separated from the employee's family. Texas Government Code § 661.9041
Training; reasonable efforts must be made to train or otherwise qualify a returning service member for a position within the organization; if the person cannot be qualified in a similar position, will be placed in another position of lesser status and pay which he/she is qualified to perform, with full seniority.

USERRA

Retraining; training, retraining and/or other accommodations will be provided to persons with service-connected disabilities; if a disability cannot be accommodated after reasonable efforts by the employer, will reemploy the person in some other position he/she is qualified to perform which is the "nearest approximation" of the position to which the person was otherwise entitled, in terms of status and pay, and with full seniority.

USERRA

Provide copy of military orders on receipt to supervisor and Employee Services. USERRA

Return to job as required – Time limits for returning to work now depend, with the exception of fitness-for-service examinations, on the duration of the employee’s military service.

Service of 1 to 30 days. The employee must report to his/her employer by the beginning of the first regularly scheduled workday that would fall eight hours after the end of the calendar day. For example, an employer cannot require a service member who returns home at 10:00 p.m. to report to work at 12:30 a.m. that night. But the employer can require the employee to report for the 6:00 a.m. shift the next morning. If, due to no fault of the employee, timely reporting back to work would be impossible or unreasonable, the employee must report back to work as soon as possible.

Fitness Exam . The time limit for reporting back to work for an employee who is absent from work in order to take a fitness-for service examination is the same as the one above for those absent for 1 to 30 days; applies regardless of the length of the employee’s absence.

Service of 31 to 180 days. An application for reemployment must be submitted no later than 14 days after completion of service. If submission of a timely application is impossible or unreasonable through no fault of the employee, the application must be submitted as soon as possible. If the 14th day falls on a day when the offices are not open, or there is otherwise no one available to accept the application, the time extends to the next business day.

Service of 181 or more days. An application for reemployment must be submitted no later than 90 days after completion of military service. If the 90th day falls on a day when the offices are not open, or there is otherwise no one available to accept the application, the time extends to the next business day.

Disability incurred or aggravated. The reporting or application deadlines are extended for up to 2 years for persons who are hospitalized or convalescing because of a disability incurred or aggravated during the period of military service. The 2-year period will be extended by the minimum time required to accommodate a circumstance beyond an individual’s control that would make reporting within the 2-year period impossible or unreasonable.

Unexcused delay. An employee’s reemployment rights are not automatically forfeited if the employee fails to report to work or to apply for reemployment within the required time limits; but the employee will then be subject to the employer’s rules governing unexcused absences.
USERRA

Definitions:

The "uniformed services" or the Armed Forces of the United States:

  • Army, Navy, Marine Corps, Air Force, or Coast Guard
  • Army Reserve, Naval Reserve, Marine Corps Reserve, Air Force Reserve, or Coast Guard Reserve
  • Army National Guard or Air National Guard
  • Commissioned Corps of the Public Health Service
  • Any other category of persons designated by the President in time of war or emergency

State military service: Includes Texas State Guard and Texas National Guard, when called to duty by the Governor

Reserve militia: the persons liable to serve, but not serving, in the state military forces
State militia: the state military forces and the reserve militia

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