Texas Public Information Act - Summary of Charges for Copies

Texas Public Information Act

ATTACHMENT 1

SUMMARY OF CHARGES FOR COPIES

SERVICES RENDERED	CHARGES
Standard-size Paper Copies	@ $.10/page

Nonstandard-size Copies
- Diskette	@ $1.00/each
- Magnetic Tape	actual cost
- Data Cartridge	actual cost
- Tape Cartridge	actual cost
- Rewriteable CD(CD-RW)	@ $1.00
- Nonrewriteable CD (CD-R) - Digital Video Disk (DVD) - Jaz Drive - Other electronic media	@ $1.00 @ $3.00 actual cost actual cost
- VHS Video Cassette	@ $2.50/each
- Audio Cassette	@ $1.00/each
- Oversized Paper copy	@ $.50/each
- Specialty Paper	actual cost
(mylar, blueprint, blueline, map, photographic)
- Other	actual cost

Personnel Charges:
- Programming personnel (See note 1)	@ $28.50/hour
- Other personnel (See note 2 & 3)	@ $15.00/hour

Overhead Charges: (See note 4)
(20% of Total Personnel Charges)	x $.20

Microfiche or microfilm charges
- Paper copy	@ $.10/page
- Fiche or film copy	actual cost

Remote document retrieval charge: (See note 5)	actual cost

Computer Resource Charges: (See note 6)
- Mainframe	@ $10.00/min
- Midsize	@ $1.50/min.
- Client/Server	@ $2.20/hour
- PC or LAN	@ $1.00/hour

Miscellaneous supplies:	actual cost

Postage/Shipping Charges: (See note 7)	actual cost

Photographs	actual cost

Other costs	actual cost

Outsourced/Contracted Services	actual cost

No Sales Tax	No Sales Tax shall be applied to copies

Charge Schedule Notes

Note 1 - A charge for programming time is made if the request requires a programmer to enter data in order to execute an existing program or to create a new program in order to access the information

Note 2 - The personnel charge includes the actual time to locate, compile, manipulate data, and reproduce the requested information. A personnel charge should not be made for requests that are 50 or fewer pages of paper records unless:

the documents to be copied are located in two or more separate buildings that are not physically connected with each other, or are in a remote storage facility. Buildings are not separate if they are connected by a covered or open sidewalk, an elevated or underground passageway, or a similar facility, or

the requestor has exceeded 36 hours of personnel time in the current fiscal year.

Note 3 - Personnel time should not be charged for the time spent by an attorney, legal assistant or other person to determine whether the requested information is excepted from disclosure or to research a request for a ruling.

Note 4 - Whenever any personnel charge is applicable to a request, the institution may include in the charges direct and indirect cost. An overhead charge shall not be made for requests for copies of 50 or fewer pages of standard paper records unless

the documents to be copied are located in two or more separate buildings that are not physically connected with each other, or are in a remote storage facility. Buildings are not separate if they are connected by a covered or open sidewalk, or an elevated or underground passageway, or a similar facility.

the requestor has exceeded 36 hours of personnel time in the current fiscal year.

The overhead charge shall be computed at 20% of the charge made to cover any labor cost associated with a particular request.

Note 5 - Where a charge is made for remote document retrieval, no additional personnel charge should be factored in for time spent locating documents.

Note 6 - A charge made to recover computer utilization cost is the actual time the computer uses to execute a particular program times the applicable rate. It does not include programming or printing time. No charge should be made for computer printout time.

Note 7 - Actual costs of supplies--labels, boxes, etc.--necessary to produce the requested information and all postal and shipping charges necessary to transmit the information should be added to the total charge.