Steps for Obtaining PAG Feedback:
- Identify the offices within UT System Administration that will be directly involved in implementation or enforcement of the policy in question. Typically, this will only include one or two offices.
- Contact the Policy Office. The Policy Office will determine the appropriate PAG representatives, based on the offices you’ve identified, and provide you with a link to a SharePoint workspace site for your policy.
- You may use the template below to send an email to your Policy Advisory Group members. Please customize the template for each PAG representative who will review and comment on your policy.
- Based on the feedback you receive, make any necessary revisions to your policy, and proceed with the Standard Policy Development Process.
Please contact the Policy Office at any point for assistance.
TO: [Name of PAG Member here]
FROM: [Sponsor/Representative – Office Responsible for Policy]
RE: [Draft Policy: UTS/INTxxx]
DATE:
Background:
Our office is seeking review and approval of the above-referenced policy via the Standard Policy Development Process. One step in this process is review and comment by the Policy Advisory Group (PAG). The PAG is designed to provide feedback to the Sponsoring Office regarding policy implementation and enforcement. The Policy Office has informed us that you are the PAG representative for (name of System Administration office), and since your office will be involved in (implementation/enforcement) of this policy, we are writing to ask for your help.
Action Items:
- Please review the policy referenced above, and respond with any comments or suggestions by [date ].
- You may review and comment via the Policy Office SharePoint site: http://www. ...
- Alternatively please feel free to provide your thoughts via phone or email.
Please contact us if you have any questions, and thanks in advance for your help.
Sponsor/Representative - Responsible Office
Cc: Genevieve Pierce
