Identify the need for a new/revised policy, and seek an exemption from the Standard Policy Development Process
Step 1: The Sponsoring Office identifies the need for an expedited policy. To request assistance from the Policy Office, contact us by phone or email, or complete the Policy Development Questionnaire.
Step 2: The Sponsoring Office completes the Request for Exemption/Expedited Review and Approval and drafts the policy using the Policy Template, and submits both printed documents to the Policy Office.
Step 3: The VCA reviews and approves or disapproves the request to proceed with the Expedited Policy Development Process, or refers it to the Sponsoring Office for further action.
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Seek feedback as necessary as necessary, obtain approval for adoption and publicize the new policy
Step 4: The Sponsoring Office consults with offices of UT System Administration and/or with UT System institutions regarding the draft policy on an as-needed basis.
Step 5: The Responsible Officer of the Sponsoring Office reviews and approves the draft policy. If the Responsible Office is a designee of the Executive Officer who provides oversight to the Sponsoring Office, the Responsible Officer must review the draft policy with that Executive Officer, and must obtain the approval of the Executive Officer to proceed.
Step 6: OGC reviews and approves policy draft for legal sufficiency. OGC certifies its approval via memorandum.
Step 7: The Sponsoring Office submits the final policy draft to the VCA for approval for adoption. Please include the Request for Exemption/Expedited Review and Approval, the Request for Policy Approval Form, and the OGC Memorandum of Approval.
The VCA approves or disapproves the final policy draft for adoption, or refers the policy to the Sponsoring Office for further action.
Step 8: If the VCA approves the final draft policy for adoption, the Sponsoring Office briefs the EOG regarding the new policy.
Step 9: The Sponsoring Office certifies that the policy has been reviewed in accordance with INT155 by completing the Expedited Policy Development Process Checklist. Once the checklist is completed, submit the final policy, the OGC Memorandum of Approval, the Request for Policy Approval Form, and the Checklist to the Policy Office. Please retain a copy of each of these for your office records.
Step 10: The Sponsoring Office announces and implements the policy with assistance from the Policy Office.
The Sponsoring Office:
- Announces the new/revised policy
- Conducts any necessary implementation training
- Maintains and enforces the policy
- Conducts regularly scheduled reviews of the policy as required by INT155
- Maintains the working files used in the development of the policy according to the UT System Administration Records Retention Schedule
The Policy Office:
- Announces the new/revised policy
- Catalogs and indexes the policy
- Posts the policy to the Policy Library and the Policy Archive
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Roll over Flowchart for links to related documents
Tools and Resources:
Expedited Policy Development Process Toolkit
Expedited Policy Development Process Flowchart (PDF)
INT155, Formulation and Adoption of Policies by UT System Administration
Roles and Responsibilities Page
Policy Glossary
