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UT System Administration Policy Library -- Policy INT107
Performance Appraisal Program |
Responsible Officer: Assistant Vice Chancellor for Employee Services
Sponsoring Office: Office of Employee Services
Effective Date: September 24, 2002
Last Reviewed: January 23, 2008
Next Scheduled Review: July 1, 2009
Errors or changes to: policyoffice@utsystem.edu
CONTENTS
Policy Statement
Rationale
Scope
Website Address For This Policy
Related Policies, Requirements Or Standards
Contacts
Definitions
Responsibilities
Procedures
Forms Tools/Online Processes
Appendix
POLICY STATEMENT
The Board of Regents' Rules and Regulations provide for a performance appraisal to be conducted annually for all employees of The University of Texas System.
Supervisors are expected to conduct appraisals for all employees appointed for at least 20 hours per week for a period of four and one-half months or more. The performance appraisal process is designed to assess an employee’s accomplishments in relation to the standards for the position, provide feedback to the employee regarding work performance and demonstrated attributes/behaviors, recommend employee developmental activities, and establish goals for the next evaluation period.
Performance appraisals are a tool available for use by supervisors in the salary merit review process, in promotion and cross-functional training recommendations, and will assist in establishing succession planning needs.
Performance appraisals will be based only on lawful, job-related, and non-discriminatory criteria.
RATIONALE
The purpose of this policy is to provide for the effective performance evaluation of U. T. System Administration classified employees.
SCOPE
All Offices of UT System Administration
WEBSITE ADDRESS FOR THIS POLICY
http://www.utsystem.edu/policy/policies/int107.html
RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS
UT System Administration Policies & Standards |
Other Statutes, Policies & Standards |
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CONTACTS
If you have any questions about UT System Administration Policy INT 107, Performance Appraisal Program, contact the following offices:
Subject |
Office Name |
Telephone Number
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Email/URL |
Human Resources/ Employee Benefits |
Office of Employee Services |
512-499-4587 |
esc@utsystem.edu |
DEFINITIONS
Regular Employee
An employee appointed to work twenty hours or more per week for a period of four and one-half consecutive months or longer (135 calendar days).
Classified Employee
An employee occupying a position that does not entail significant instructional responsibilities or responsibilities for the administration of instructional or research organizations.
RESPONSIBILITIES
Supervisors
- Conduct a written performance appraisal annually between January 15th and March 31st for all regular employees by utilizing the Performance Appraisal Form.
- Provide appropriate documentation recognizing any change in performance if at any time an employee’s performance warrants a written appraisal due to significant improvement or deterioration.
- Initiate documentation in accordance with INT101, Discipline/Dismissal of Employees and/or INT131, Probationary Period for Classified Employees, (applicable to probationary classified staff only), if an employee’s performance fails to meet expectations for their job assignment.
- Accountable for the timely completion of performance appraisals.
- For classified employees only, evaluate each probationary employee 90 days after commencement of employment and again prior to the end of the sixth month of employment.
Human Resources
- Ensures the performance appraisal form is available via the OES website.
Employees
- Accountable for the timely completion of performance appraisals.
PROCEDURES
1. APPLICATION OF POLICY
1.1 Evaluation Preparation
Supervisors are expected to conduct a written performance appraisal for employees utilizing the Performance Appraisal Form. The form is available on the Office of Employee Services (OES) website http://www.utsystem.edu/ohr/ohr_forms.htm
1.2 Appraisal Schedule
Annual Appraisal
Supervisors are expected to evaluate each regular employee annual between January 15th and March 31st.
Probationary Employee Appraisals
For probationary classified staff, supervisors are expected to conduct appraisals 90 days after commencement of employment and again prior to the end of sixth month of employment. Although appraisals are conducted twice during the period, supervisors should keep the employee advised of performance progress on an on-going basis throughout the probationary period. Thereafter, supervisors are to evaluate each classified employee annually between January 15th and March 31st.
Out-of-Cycle Appraisals
If at any time an employee’s performance warrants a written appraisal due to significant improvement or deterioration in performance, the supervisor is expected to complete appropriate documentation recognizing the change in performance. Improvements in performance can be acknowledged by a memorandum to the employee’s personnel file. If an employee’s performance fails to meet expectations for their job assignment, documentation should be initiated by the supervisor in accordance with INT101, Discipline/Dismissal of Employees and/or INT131, Probationary Period for Classified Employees.
1.3 Evaluation Techniques and Criteria
Appraisal sessions should be conducted privately in a location free from interruptions.
The Performance Appraisal Form and all appropriate documentation to support the appraisal and goal setting activities should be available for review by the supervisor and employee.
1.4 Performance Appraisal Program Support and Documentation
The Office of Employee Services (OES) will ensure Performance Appraisal Forms are available via the OES website. Representatives of OES will be available to provide information and counsel about the appraisal process.
1.5 Both supervisors and employees are accountable for the timely completion of performance appraisals.
FORMS AND TOOLS/ONLINE PROCESSES
The Classified Employee Performance Evaluation form is available on the Office of Human Resources (OHR) web site http://www.utsystem.edu/ohr/ohr_forms.htm
APPENDIX
None
keywords: performance evaluation, salary, salaries, review process, promotion, promotions, review, HR, human resources
