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UT System Administration Policy Library -- Policy INT118
Emergency and Funeral Leave |
Responsible Officer: Associate Vice Chancellor for Employee Benefits and Services
Sponsoring Office: Office of Employee Services
Effective Date: February 1, 2006
Last Reviewed: April 17, 2009
Next Scheduled Review: December 1, 2009
Errors or changes to: policyoffice@utsystem.edu
CONTENTS
Policy Statement
Rationale
Scope
Website Address for This Policy
Related Policies, Requirements or Standards
Contacts
Definitions
Responsibilities
Procedures
Forms and Tools/Online Processes
Appendix
POLICY STATEMENT
An employee of The University of Texas System who is appointed to work at least twenty hours per week for a period of four and one-half months or more in a position that does not require student status as a condition of employment will be granted emergency leave for a death in the employee’s family or for other reasons determined to be for good cause with the required approval.
RATIONALE
The purpose of this policy is to provide for the administration of emergency and funeral leave.
SCOPE
All offices of UT System Administration
WEBSITE ADDRESS FOR THIS POLICY
http://www.utsystem.edu/policy/policies/int118.html
RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS
UT System Administration Policies & Standards |
Other Statutes, Policies & Standards |
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CONTACTS
If you have any questions about UT System Administration Policy INT 118, Emergency and Funeral Leave, contact the following offices:
Subject |
Office Name |
Telephone Number
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Email/URL |
Human Resources/ Employee Benefits |
Office of Employee Services |
512-499-4587 |
esc@utsystem.edu |
DEFINITIONS
Employee’s Family
An employee’s family is defined for these purposes as the employee's spouse, or the parent, stepparent, brother, sister, grandparent, grandchild, or child of the employee or the employee's spouse.
RESPONSIBILITIES
Department Head
- Approves emergency leave for up to twenty-four work hours due to the death of an employee’s family member.
Director of the Office of Employee Services
- Approves emergency leave for extenuating circumstances related to death.
Chancellor or his designee, i.e., the Vice Chancellor for Administration or the Associate Vice Chancellor for Employee Benefits and Services
- Determines other reasons for emergency leave when the employee shows good cause for such leave.
Employee
- Notifies the supervisor immediately when time off is needed for emergency leave.
PROCEDURES
1. Policy
An employee may be granted emergency leave for other reasons determined to be for good cause, with the required approval.
An employee called to state active duty as a member of the state military forces by the Governor because of an emergency is entitled to paid emergency leave for the time in which that employee is on active duty. This time is not limited and does not count against military leave or annual leave.
An employee on unpaid military leave will be granted sufficient emergency leave as differential pay if the employee's military pay is less than the employee's state gross pay. The combination of emergency leave and military pay may not exceed the employee's actual state gross pay.
2.1 Funeral Leave
Leave granted for a death in the employee’s family may be approved by the department head for a period not to exceed twenty-four work hours. Hours used for this purpose are not required to be consecutive.
The Director of Employee Services may approve emergency leave for extenuating circumstances related to death.
2.2 Other Emergency Leave
The Chancellor or his designee, i.e., the Vice Chancellor for Administration or the Associate Vice Chancellor for Employee Benefits and Services, upon recommendation of the Office of Employee Services, will make a determination on other reasons for emergency leave when the employee shows good cause for such leave.
2.3 The employee must notify the supervisor immediately when time off is needed for emergency leave.
2.4 Emergency differential pay to an employee on unpaid military leave does not include money the employee receives for service in a combat zone, as hardship pay, or for being separated from the employee's family.
2.5 Emergency Leave should be designated on the Time Report or Leave Request form as “Emergency Lv-incl Funeral” with a descriptive statement given in the Notes section.
In all cases, the reason for the emergency leave must be fully documented.
FORMS AND TOOLS / ONLINE PROCESSES
None
APPENDIX
None
keywords: leave, funeral leave, funeral, emergency leave, time off, absence, HR, human resources, bereavement
