Office of Administration > Policy Office > Policy Library > INT130

 

UT System Administration Policy Library -- Policy INT130 Parental Leave

 

Responsible Officer: Assistant Vice Chancellor for Employee Services
Sponsoring Office: Office of Employee Services
Effective Date: February 1, 2001
Last Reviewed: July 27, 2007                                             
Next Scheduled Review: July 1, 2009
Errors or changes to: policyoffice@utsystem.edu

 

CONTENTS

 

Policy Statement
Rationale
Scope
Website Address For This Policy
Related Statutes, Policies, Requirements Or Standards
Contacts
Definitions
Responsibilities
Procedures

Forms Tools/Online Processes

Appendices

POLICY STATEMENT

 

Parental leave is limited to, and begins on the date of the birth of a natural child of the employee or the adoption by or foster care placement with the employee of a child younger than three years of age. Employees who are not eligible for Family and Medical Leave may use parental leave.

An employee who has been employed for less than twelve months by the state or who worked less than 1,250 hours during the twelve-month period immediately preceding the beginning of leave is eligible to take a parental leave of absence not to exceed twelve weeks.

The employee must first use all available and appropriate vacation and sick leave while on parental leave. After the employee exhausts paid vacation and applicable sick leave, the remainder of the parental leave period is leave without pay.

 

RATIONALE

 

 This policy provides for the administration of parental leave.

SCOPE

 

All Offices of UT System Administration

WEBSITE ADDRESS FOR THIS POLICY

 

 
http://www.utsystem.edu/policy/policies/int130.html

RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS

 

 

 

CONTACTS

 

If you have any questions about UT System Administration Policy INT 130, Parental Leave, contact the following offices:

 

Subject	Office Name	Telephone Number	Email/URL
Human Resources/ Employee Benefits	Office of Employee Services	512-499-4587	esc@utsystem.edu

 

DEFINITIONS  

 

 

RESPONSIBILITIES 

 

 
Employee

• Contacts the Office of Employee Services to request parental leave as far in advance of the need as possible.
• Completes the Application form provided by the Office of Employee Services and returns to the Office of Employee Services as soon as possible.
• Contacts the Office of Employee Services to make arrangements for the payment of insurance premiums, if placed on leave without pay.
• Provides the Certification of Health Care Provider form to the physician in advance of or at the time of the birth, and requests that the physician return the completed form to the Office of Employee Services as directed on the form.
• Shows the time away from work as the applicable leave type (e.g., sick, vacation), with, “Parental Leave”, noted in the Remarks section.

Office of Employee Services

• Notifies employee of eligibility and documentation information.

PROCEDURES  

 

 

1.1 The employee should contact the Office of Employee Services to request parental leave as far in advance of the need as possible.

 

1.2 The Office of Employee Services will provide the Application form and the Certification of Health Care Provider form to the employee.

 

1.3 On receipt of the completed forms from the employee, the Office of Employee Services will notify the employee of eligibility and documentation information.

1.4 Employees must first use all available and applicable paid vacation and sick leave while taking parental leave and the remainder of the leave is approved leave without pay.

The employee may use state compensatory time or FLSA overtime leave during a parental leave absence, however such leave is not counted against the employee’s  twelve-week entitlement.

 

1.5 If the employee is placed on leave without pay, the employee must contact the Office of Employee Services to make arrangements for the payment of insurance premiums while on leave.

 

1.6 The employee should show the time away from work as the applicable leave type (e.g., sick, vacation), with “Parental Leave” noted in the Remarks section.
           

FORMS AND TOOLS / ONLINE PROCEDURES

 

 
None

APPENDIX

 

 
None

 

 

 

 

 

 

 

 

 

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