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UT System Administration Policy Library -- Policy INT137
Time Off for Voting |
Responsible Officer: Associate Vice Chancellor for Employee Benefits and Services
Sponsoring Office: Office of Employee Services
Effective Date: February 1, 2006
Last Reviewed: July 23, 2009
Next Scheduled Review: November 1, 2012
Errors or changes to: policyoffice@utsystem.edu
CONTENTS
Policy Statement
Rationale
Scope
Website Address for This Policy
Related Statutes, Policies, Requirements or Standards
Contacts
Definitions
Responsibilities
Procedures
Forms and Tools/Online Processes
Appendix
POLICY STATEMENT
When it is not possible for an employee to vote before or after normal working hours, including weekends, in a national, state or local election, supervisors are authorized to grant a reasonable period of time off for voting on the election day, based on circumstances. All employees are eligible for time off to vote.
Employees should be currently registered voters in order to use this leave. Employees are encouraged to take advantage of early voting periods which have extended voting hours.
RATIONALE
This policy provides employees with time off to vote.
SCOPE
All offices of UT System Administration
WEBSITE ADDRESS FOR THIS POLICY
http://www.utsystem.edu/policy/policies/int137.html
RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS
UT System Administration Policies & Standards |
Other Statutes, Policies & Standards |
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CONTACTS
If you have any questions about UT System Administration Policy INT 137, Time Off for Voting, contact the following offices:
Subject |
Office Name |
Telephone Number
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Email/URL |
Human Resources/ Employee Benefits |
Office of Employee Services |
512-499-4587 |
esc@utsystem.edu |
DEFINITIONS
None
RESPONSIBILITIES
Employee
- Requests time off in advance from their supervisor using a leave request form.
- Records the time off from work on their electronic timesheet as Emergency Leave.
- Provides as an explanation on the leave request form and the electronic timesheet: Time off for voting per System policy.
Supervisor
- Reviews and approves leave requests and timesheets with time off to vote.
PROCEDURES
1.1 Time off should be requested in advance and approved by the supervisor when it is not possible for an employee to vote before or after regular work hours.
1.2 Employees should record the time off from work on their electronic timesheet as Emergency Leave and provide as an explanation on the leave request form and the electronic timesheet: Time off for voting per System policy.
1.3 Time taken off by an employee to vote that is in compliance with this policy will not be counted against the employee’s personal leave.
FORMS AND TOOLS / ONLINE PROCESSES
None
APPENDIX
None
keywords: voting, time off, leave, election, elections, absence, HR, human resources
