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UT System Administration Policy Library -- Policy INT137
Time Off for Voting |
Responsible Officer: Assistant Vice Chancellor for Employee Services
Sponsoring Office: Office of Employee Services
Effective Date: February 1, 2006
Last Reviewed: July 27, 2007
Next Scheduled Review: July 1, 2009
Errors or changes to: policyoffice@utsystem.edu
CONTENTS
Policy Statement
Rationale
Scope
Website Address for This Policy
Related Statutes, Policies, Requirements or Standards
Contacts
Definitions
Responsibilities
Procedures
Forms and Tools/Online Processes
Appendix
POLICY STATEMENT
When it is not possible for an employee to vote before or after normal working hours on a national, state or local election day, supervisors are authorized to grant a reasonable period of time off for voting, based on circumstances. All employees are eligible for time off to vote.
Employees should be currently registered voters in order to use this leave. Employees are encouraged to take advantage of early voting periods which have extended voting hours.
RATIONALE
This policy provides employees with time off to vote.
SCOPE
All Offices of UT System Administration
WEBSITE ADDRESS FOR THIS POLICY
http://www.utsystem.edu/policy/policies/int137.html
RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS
UT System Administration Policies & Standards |
Other Statutes, Policies & Standards |
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CONTACTS
If you have any questions about UT System Administration Policy INT 137, Time Off for Voting, contact the following offices:
Subject |
Office Name |
Telephone Number
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Email/URL |
Human Resources/ Employee Benefits |
Office of Employee Services |
512-499-4587 |
esc@utsystem.edu |
DEFINITIONS
None
RESPONSIBILITIES
Employee
- Requests time off in advance.
- Shows the time away from work as Emergency Leave
- Provides as an explanation on the Leave Request form and the ETS Time Record: Time off for voting per System policy.
Supervisor
PROCEDURES
1.1 Time off should be requested in advance and approved by the supervisor, when it is not possible for an employee to vote before or after regular work hours.
1.2 Employees should show the time away from work as Emergency Leave and provide as an explanation on the Leave Request form and the ETS Time Record: Time off for voting per System policy.
1.3 Time off taken by an employee to vote that is in compliance with this policy will not be counted against the employee’s personal leave.
FORMS AND TOOLS / ONLINE PROCESSES
None
APPENDIX
None
keywords: voting, time off, leave, election, elections, absence, HR, human resources
