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UT System Administration Policy Library -- Policy INT138
Unemployment Compensation Insurance |
Responsible Officer: Assistant Vice Chancellor for Employee Services
Sponsoring Office: Office of Employee Services
Effective Date: February 1, 2006
Last Reviewed: August 3, 2007
Next Scheduled Review: June 1, 2009
Errors or changes to: policyoffice@utsystem.edu
CONTENTS
Policy Statement
Rationale
Scope
Website Address for This Policy
Related Statutes, Policies, Requirements or Standards
Contacts
Definitions
Responsibilities
Procedures
Forms and Tools/Online Processes
Appendix
POLICY STATEMENT
Administration of the UCI component of employee separations by The University of Texas System will be in accordance with applicable federal and state laws and with the rules and regulations of the Texas Workforce Commission (TWC) and the Board of Regents.
RATIONALE
This policy provides for the administration of The University of Texas System Unemployment Compensation Insurance (UCI) Program and ensures compliance with applicable state laws in accordance with the Board of Regents’ Rules and Regulations. It will be interpreted in a manner that is consistent with Texas Labor Code, Title 4, Subtitle A. This policy will not in any manner reduce, restrict, or make forfeitable any participant’s vested rights or accrued UCI Program benefits.
SCOPE
All Offices of UT System Administration
WEBSITE ADDRESS FOR THIS POLICY
http://www.utsystem.edu/policy/policies/int138.html
RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS
UT System Administration Policies & Standards |
Other Statutes, Policies & Standards |
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CONTACTS
If you have any questions about UT System Administration Policy INT 138, Unemployment Compensation Insurance, contact the following offices:
Subject |
Office Name |
Telephone Number
|
Email/URL |
Human Resources/ Employee Benefits |
Office of Employee Services |
512-499-4587 |
esc@utsystem.edu |
DEFINITIONS
None
RESPONSIBILITIES
The University of Texas System
- Posts and maintains printed notices regarding the existence of UCI coverage and filing for UCI benefits in places accessible to all employees.
- Utilizes forms and reporting formats mandated by the TWC and outlined by the Office of Risk Management on that department’s web site
The Office of Employee Services
- Responds to a notice of claim within fourteen days from the date the notice of claim was mailed by the TWC.
- Verifies that all claims listed on the applicable report were legitimate and that the amount of the claim was applied to the correct funding source, and will then forward the verified reports to the Office of Risk Management.
PROCEDURES
1.1 Separation records will include information necessary to identify claims of student employees and to capture appropriate employee data that will enable us to determine and analyze employee group UCI experience as well as separations. Separation records will also include information necessary to identify employees who serve in an instructional, research, or administrative capacity for whom UCI benefits are not payable between two contractual periods of service. Interpretation of the capacity in which a staff member serves will be in accordance with the U.S. Department of Labor Federal Manpower Administration Rulings.
At appropriate regular intervals, statistical data on the number and type of separations may be collected and analyzed to determine the number of layoffs, discharges, and involuntary separations that have occurred. Such statistical data will be utilized to anticipate potential costs and determine human resources policies and procedures that may be required to decrease unnecessary separations and UCI costs.
1.2 The University of Texas System will post and maintain in places accessible to all employees printed notices regarding the existence of UCI coverage and filing for UCI benefits.
1.3 The University of Texas System will respond to a notice of claim within fourteen days from the date the notice of claim was mailed by the TWC.
The Office of Employee Services is responsible for developing the claim response, including an appeal, in accordance with the Board of Regents’ Rules and Regulations.
The Unemployment Insurance Employer Response to Notice of Application, located on the TWC web site, will be used to respond to a notice of claim.
1.4 In order to ensure that policies and procedures relating to UCI reporting are met, The University of Texas System will utilize forms and reporting formats mandated by the TWC and outlined by the Office of Risk Management on that department’s web site.
1.5 The Office of Employee Services receive the quarterly “Reimbursable Unemployment Benefits Statement” and “Fund Source Statement” reports from TWC, listing claims paid in the previous quarter and funding sources. OES will verify that all claims listed on the applicable report were legitimate and that the amount of the claim was applied to the correct funding source, and will then forward the verified reports to the Office of Risk Management.
FORMS AND TOOLS / ONLINE PROCESSES
Office of Risk Management Unemployment Compensation Insurance: http://www.utsystem.edu/orm/about/uci.htm
APPENDIX
None
keywords: Unemployment Compensation Insurance (UCI), Texas Workforce Commission (TWC), unemployment benefits, unemployment, TWC, HR, human resources
