Printable Policy

UTS114 - Reporting Claims (Or Possible Claims) Arising Under Texas Tort Claims Act

  

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UT System Administration Policy Library -- Policy UTS114

Reporting Claims (Or Possible Claims) Arising Under Texas Tort Claims Act

 

Responsible Officer: Executive Vice Chancellor for Business Affairs
Sponsoring Office: Office of General Counsel

Effective Date: October 1, 1995
Last Reviewed: January 23, 2004
Next Scheduled Review: January 23, 2012
Errors or changes to: policyoffice@utsystem.edu


CONTENTS

 



Policy Statement

Rationale
Scope
Website Address For This Policy
Related Statutes, Policies, Requirements Or Standards
Contacts
Definitions
Responsibilities
Procedures

Forms Tools/Online Processes

Appendix



POLICY STATEMENT

 


 

The Office of General Counsel (OGC) of The University of Texas System requires immediate notice of the essential details of any possible claim that may arise under the Texas Tort Claims Act (Chapter 101, Texas Civil Practice & Remedies Code). The Preliminary Summary Report form developed for this purpose is attached. As indicated by the title and explanatory caption, this form is to be used to report such summary details as are known immediately upon occurrence of any incident that may be considered to create a possible claim under the Act.

 


RATIONALE

 


Prompt reporting of claims or possible claims arising under the Texas Tort Claims Act is necessary so that (1) potential legal action can be identified; (2) complete facts required for the assessment, resolution and/or defense of such a claim can be obtained, and (3) any required third party notifications, including notice to the Attorney General’s office or any applicable insurance carriers, can be timely given.


SCOPE

 



All institutions and UT System Administration


WEBSITE ADDRESS FOR THIS POLICY

 



http://www.utsystem.edu/policy/policies/uts114.html

 


RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS

 


 

UT System Administration  Policies & Standards

Other Statutes, Policies & Standards

 

 

  • Texas Tort Claims Act, Texas Civil Practice & Remedies Code Chapter 101

 



CONTACTS

 


If you have any questions about UT System Administration Policy UTS 114, Reporting Claims (Or Possible Claims) Arising Under Texas Tort Claims Act, contact the following offices:

 

Subject

Office Name

Telephone Number

Email/URL

 

Office of General Counsel

512-499-4462

ogcemail@utsystem.edu

 

http://www.utsystem.edu/ogc/

 


DEFINITIONS  

 


None


RESPONSIBILITIES 

 


Party responsible for reporting claims         

  • Fills out Preliminary Summary Report Form no more than five days after essential details of the incident are known.
  • Forwards the form to OGC with a copy to the Executive Vice Chancellor for Business Affairs.


Each UT Institution
   

  • Establishes reporting procedures.

Office of General  Counsel   

  • Requests additional information needed for its files or for reporting to the Attorney General.

PROCEDURES  

 


 

1. Preliminary Summary Report

1a. Submit Preliminary Summary Report Form with as complete information as possible (including essential additional details and comments not specifically requested on the form) no later than five days after the essential details of the incident are known.

1b. The report should be forwarded OGC with a copy to the Executive Vice Chancellor for Business Affairs.
           
2. Establishment of Reporting Procedures

2a. Reporting procedures should be established within each UT institution in order that the chief business officer or a designee will be made aware immediately of any incidents that may possibly result in a tort claim and for prompt completion and submission of the Preliminary Summary Report.

 

3. Further Information
3a. OGC, after reviewing the report, will request any additional information needed for its files or for reporting to the Attorney General.

 

4. Copies of Report
4a. Copies of the tort claims report form should be reproduced locally for use as needed.


FORMS AND TOOLS/ONLINE PROCESSES

 



Preliminary Summary Report Form


APPENDIX

 



None

 

 

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