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UT System Administration Policy Library -- Policy UTS114
Reporting Claims (Or Possible Claims) Arising Under Texas Tort Claims Act |
Responsible Officer: Executive Vice Chancellor for Business Affairs
Sponsoring Office: Office of General Counsel
Effective Date: October 1, 1995
Last Reviewed: January 23, 2004
Next Scheduled Review: January 23, 2012
Errors or changes to: policyoffice@utsystem.edu
CONTENTS
Policy Statement
Rationale
Scope
Website Address For This Policy
Related Statutes, Policies, Requirements Or Standards
Contacts
Definitions
Responsibilities
Procedures
Forms Tools/Online Processes
Appendix
POLICY STATEMENT
The Office of General Counsel (OGC) of The University of Texas System requires immediate notice of the essential details of any possible claim that may arise under the Texas Tort Claims Act (Chapter 101, Texas Civil Practice & Remedies Code). The Preliminary Summary Report form developed for this purpose is attached. As indicated by the title and explanatory caption, this form is to be used to report such summary details as are known immediately upon occurrence of any incident that may be considered to create a possible claim under the Act.
RATIONALE
Prompt reporting of claims or possible claims arising under the Texas Tort Claims Act is necessary so that (1) potential legal action can be identified; (2) complete facts required for the assessment, resolution and/or defense of such a claim can be obtained, and (3) any required third party notifications, including notice to the Attorney General’s office or any applicable insurance carriers, can be timely given.
SCOPE
All institutions and UT System Administration
WEBSITE ADDRESS FOR THIS POLICY
http://www.utsystem.edu/policy/policies/uts114.html
RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS
UT System Administration Policies & Standards |
Other Statutes, Policies & Standards |
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- Texas Tort Claims Act, Texas Civil Practice & Remedies Code Chapter 101
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CONTACTS
If you have any questions about UT System Administration Policy UTS 114, Reporting Claims (Or Possible Claims) Arising Under Texas Tort Claims Act, contact the following offices:
DEFINITIONS
None
RESPONSIBILITIES
Party responsible for reporting claims
- Fills out Preliminary Summary Report Form no more than five days after essential details of the incident are known.
- Forwards the form to OGC with a copy to the Executive Vice Chancellor for Business Affairs.
Each UT Institution
- Establishes reporting procedures.
Office of General Counsel
- Requests additional information needed for its files or for reporting to the Attorney General.
PROCEDURES
1. Preliminary Summary Report
1a. Submit Preliminary Summary Report Form with as complete information as possible (including essential additional details and comments not specifically requested on the form) no later than five days after the essential details of the incident are known.
1b. The report should be forwarded OGC with a copy to the Executive Vice Chancellor for Business Affairs.
2. Establishment of Reporting Procedures
2a. Reporting procedures should be established within each UT institution in order that the chief business officer or a designee will be made aware immediately of any incidents that may possibly result in a tort claim and for prompt completion and submission of the Preliminary Summary Report.
3. Further Information
3a. OGC, after reviewing the report, will request any additional information needed for its files or for reporting to the Attorney General.
4. Copies of Report
4a. Copies of the tort claims report form should be reproduced locally for use as needed.
FORMS AND TOOLS/ONLINE PROCESSES
Preliminary Summary Report Form
APPENDIX
None
