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UT System Administration Policy Library -- Policy UTS150
Access by Persons with Disabilities to Electronic and Information Resources Procured by The University of Texas System Administration and The University Of Texas System Institutions |
Responsible Officer: Associate Vice Chancellor and Chief Information Officer
Sponsoring Office: Office of Business Affairs
Effective Date: October 17, 2006
Last Reviewed: November 11, 2007
Next Scheduled Review: September 15, 2009
Errors or changes to: policyoffice@utsystem.edu
CONTENTS
Policy Statement
Rationale
Scope
Website Address For This Policy
Related Statutes, Policies, Requirements Or Standards
Contacts
Definitions
Responsibilities
Procedures
Forms Tools/Online Processes
Appendix
POLICY STATEMENT
As authorized by Chapter 2054, Subchapter M of the Texas Government Code, the Texas Department of Information Resources (“DIR”) has adopted rules (the “DIR Accessibility Rules”) governing how Texas institutions of higher education are to develop, procure, maintain, and use “electronic and information resources” (or “EIRs”) so that the EIRs may be accessed by individuals with disabilities. Such DIR Accessibility Rules are set forth in Title 1, Chapter 206, Rule §206.70 of the Texas Administrative Code and in Title 1, Chapter 213 of the Texas Administrative Code.
UT System Administration and all UT institutions must comply with the DIR Accessibility Rules when developing, procuring, maintaining, or using EIRs.
When procuring EIRs, UT System Administration and all UT institutions will comply with this policy and with the procedures set forth in OGC Bulletin 2006-1, “Access by Persons with Disabilities to Electronic and Information Resources Procured by The University of Texas System Administration and The University of Texas System Institutions.”
The Chancellor must approve (1) all UT System-Wide Exceptions and (2) each UT System Administration Exception.
The President of a UT institution must approve each UT Institution Exception.
RATIONALE
Section 2054.454 of the Texas Government Code and Title 1, Rule §213.37 (a) of the Texas Administrative Code state that each Texas state agency must develop, procure, maintain, and use accessible EIRs that conform to the DIR Accessibility Rules. Therefore, this policy has been created to address how UT System Administration and all UT institutions are to comply with the DIR Accessibility Rules.
Section 2054.460 of the Texas Government Code and Title 1, Rule §213.37 (a) of the Texas Administrative Code further provide that the president or chancellor of a Texas institution of higher education may approve exceptions to compliance with the DIR Accessibility Rules in the event that such compliance will constitute a “significant difficulty or expense” on that institution of higher education. As a result, this policy establishes the circumstances under which such exceptions will be approved by either the Chancellor or by the President of a UT institution.
SCOPE
All institutions and UT System Administration
WEBSITE ADDRESS FOR THIS POLICY
http://www.utsystem.edu/policy/policies/uts150.html
RELATED STATUES, POLICIES, REQUIREMENTS OR STANDARDS
UT System Administration Policies & Standards |
Other Policies & Standards; Statutes & Regulations; Texas Statutes and Rules |
- OGC Bulletin 2006-1, “Access by Persons with Disabilities to Electronic and Information Resources Procured by The University of Texas System Administration and The University Of Texas System Institutions”
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- Section 508 of the Federal Rehabilitation Act (codified at 29 U.S.C. § 794d)
- Code of Federal Regulations, Title 36, Part 1194 - Electronic and Information Technology Accessibility Standards
- www.Section508.gov
- Texas Government Code, Chapter 2054, Subchapter M, “Access to Electronic and Information Resources by Individuals with Disabilities”
- Texas Administrative Code, Title 1, Chapter 206, Rule §206.70
- Texas Administrative Code, Title 1, Chapter 213
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CONTACTS
If you have any questions about UT System Administration policy UTS 150, EIR Accessibility, contact the following office(s):
DEFINITIONS
DIR Accessibility Rules
Title 1, Chapter 206, Rule §206.70 of the Texas Administrative Code and in Title 1, Chapter 213 of the Texas Administrative Code.
Electronic and Information Resources (“EIRs”)
Defined by statute and rule to include, but not be limited to:
- information resources and any equipment or interconnected system or subsystem of equipment that is used in
► the creation, conversion, or duplication of information resources, or
► the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information;
- computers, ancillary equipment, software, firmware and similar procedures, services (including support services), and related resources;
- telephones and other telecommunications products;
- information kiosks;
- transaction machines;
- Internet websites;
- multimedia resources; and
- office equipment, including copy machines and fax machines.
However, “electronic and information resources” do not include any equipment that contains embedded information technology that is used as an integral part of the product, but the principal function of which is not the acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. The following are examples of such equipment:
- HVAC (heating, ventilation, and air conditioning) equipment such as thermostats or temperature control devices; and
- medical equipment where information technology is integral to its operation.
(Sources: Section 2054.451 of the Texas Government Code; Subsections (5) and (7) in Title 1, Rule §213.1 of the Texas Administrative Code.)
UT Institution Exception
A “significant difficulty or expense” exception to the DIR Accessibility Rules that is applicable to the procurement of a specific EIR by a UT institution.
UT System Administration Exception
A “significant difficulty or expense” exception to the DIR Accessibility Rules that is applicable to the procurement of a specific EIR by UT System Administration.
UT System-Wide Exceptions
“Significant difficulty or expense” exceptions to compliance with the DIR Accessibility Rules when procuring EIRs that are established for use by UT System Administration and all of the UT institutions and documented in OGC Bulletin 2006-1.
RESPONSIBILITIES
Chancellor of The University of Texas System
- Approves all UT System-Wide Exceptions and each UT System Administration Exception.
UT Institution President
- Approves each UT Institution Exception for his or her UT institution.
UT System Vice Chancellor and General Counsel
- Approval of OGC Bulletin 2006-1 (with UT System Executive Vice Chancellor for Business Affairs.)
UT System Executive Vice Chancellor for Business Affairs
- Approval of OGC Bulletin 2006-1 (with UT System Vice Chancellor and General Counsel.)
UT System Office of Business Affairs
- Participates in Drafting/Revision of OGC Bulletin 2006-1.
- Ensures compliance with OGC Bulletin 2006-1 when UT System Administration procures EIRs.
UT Institution Chief Business Officer
- Ensures compliance with OGC Bulletin 2006-1 when the UT Institution procures EIRs.
UT System Office of General Counsel
- Participates in Drafting/Revision of OGC Bulletin 2006-1.
- Provides legal assistance with DIR Accessibility Rules.
UT Institution Legal Office
- Provides legal assistance with DIR Accessibility Rules.
UT System Office of the Chief Information Officer
- Participates in Drafting/Revision of OGC Bulletin 2006-1.
UT System Administration Office of Technology and Information Services
- Provides technical assistance with DIR Accessibility Rules.
UT Institution Office of Information Technology
- Provides technical assistance with DIR Accessibility Rules.
PROCEDURES
1. Drafting/Revision of OGC Bulletin 2006-1 done by UT System Office of Business Affairs, Office of General Counsel, and Office of the Chief Information Officer.
2. Approval of UT System-Wide Exceptions by Chancellor of the University of Texas System.
3. Approval of OGC Bulletin 2006-1 by UT System EVC for Business Affairs and UT System Vice Chancellor and General Counsel.
4. UT System Office of Business Affairs (UT System Administration procurements) and UT Institution Chief Business Officers (UT Institution Procurements) ensure compliance with OGC Bulletin 2006-1 when procuring EIRs.
5. Approval of UT System Administration Exceptions by Chancellor of UT System.
6. Approval of UT Institutions Exceptions by UT Institution President.
FORMS AND TOOLS/ONLINE PROCESSES
None
APPENDIX
OGC Bulletin 2006-1, “Access by Persons with Disabilities to Electronic and Information Resources Procured by The University of Texas System Administration and The University of Texas System Institutions.”
keywords: access, accessibility, electronic information resources, computer, computers, technology, internet, web
