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UT System Administration Policy Library -- Policy UTS159
Purchasing |
Responsible Officer: Vice Chancellor for Business Affairs
Sponsoring Office: Office of Business Affairs
Effective Date: December 10, 2004
Last Reviewed: December 4, 2007
Next Scheduled Review: June 15, 2009
Errors or changes to: policyoffice@utsystem.edu
CONTENTS
Policy Statement
Rationale
Scope
Website Address For This Policy
Related Statutes, Policies, Requirements Or Standards
Contacts
Definitions
Responsibilities
Procedures
Forms Tools/Online Processes
Appendix
POLICY STATEMENT
This policy provides certain procurement guidelines applicable to each institution and UT System Administration and also requires the primary procurement officer of each institution and UT System Administration to promulgate procedures to facilitate and expedite the purchasing function.
RATIONALE
This policy provides certain procurement guidelines that promote, facilitate and expedite the purchasing function.
SCOPE
All institutions and UT System Administration
WEBSITE ADDRESS FOR THIS POLICY
http://www.utsystem.edu/policy/policies/uts159.html
RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS
UT System Administration Policies & Standards |
Other Statutes, Policies & Standards |
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CONTACTS
If you have any questions about UT System Administration policy UTS 159, Purchasing, contact the following office(s):
DEFINITIONS
Chief Administrative Officer
For this series this refers to the Chancellor for System Administration or the president of an institution.
RESPONSIBILITIES
Primary Procurement Officer
- Promulgates procedures to facilitate and expedite the purchasing function.
Chief Business Officer
- Reviews and approves new purchasing procedures and changes to existing purchasing procedures before implementation.
- Maintains reports of exceptions of use of closed specifications.
Vice Chancellor and General Counsel
- Reviews and approves new purchasing procedures and changes to existing purchasing procedures before implementation.
Chief Administrative Officer
- Approves purchase from, or sale to, any employee of System Administration or an institution of any supplies, materials, services, equipment, or property prior to purchase.
PROCEDURES
Sec. 1 Establishment of Procedures.
The primary procurement officer of each institution and System Administration shall promulgate procedures to facilitate and expedite the purchasing function. Such procedures shall be developed in accordance with sound business practices and applicable State law. New purchasing procedures and changes to existing purchasing procedures shall be implemented only after appropriate review and approval of the chief business officer and the Vice Chancellor and General Counsel; provided, only material changes to purchasing procedures, including new procedures and changes to existing procedures, require review and approval by the Vice Chancellor and General Counsel.
Sec. 2 Use of Closed Specifications.
Closed specifications shall not be used except in unusual instances clearly justified as being essential to efficient operating performance. Reports of all such exceptions shall be maintained by the chief business officer.
Sec. 3 Transactions with Employees.
Purchase from, or sale to, any employee of System Administration or an institution of any supplies, materials, services, equipment, or property must have the prior approval of the chief administrative officer. Any such purchases shall be made only if the cost is less than from any other known source. This Section does not apply to sales or purchases made at public auction.
FORMS AND TOOLS/ONLINE PROCESSES
None
APPENDIX
None
keywords: training, certification, purchasers, purchasing, purchase, financial
