Click on each party to see a description of the major responsibilities they play in the Policy Development Process:
Executive Officer Group (EOG)
Office of General Counsel (OGC)
Policy Advisory Group (PAG)
Policy Office
Responsible Officer
Sponsoring Office
Stakeholder Review Group (SRG)
Vice Chancellor for Administration (VCA)
Executive Officer Group (EOG)
The Executive Officers Group provides comment during the review phase regarding all policies approved through the Standard Policy Development Process. Receives a briefing, and may comment, after approval, regarding all policies approved through the Interim Policy Development Process or the Expedited Policy Development Process.
EOG Policy Review Group is comprised of the following officials:
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Office of General Counsel (OGC)
- Advises and assists the Sponsoring Office, as requested, in identifying the need for a new policy or for substantial revisions to an existing policy;
- Advises and assists the Sponsoring Office, as requested, in drafting the policy proposal and in drafting and revising any subsequent policies; and
- Reviews and approves all final policies for legal sufficiency prior to final adoption by System Administration.
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Policy Advisory Group (PAG)
A standing committee composed of UT System Administration staff, administrators, and operations managers. The PAG reviews draft policies with an eye toward the practical challenges and implications associated with implementation and enforcement. The Vice Chancellor for Administration (VCA) selects members of the PAG, including representatives of each of the offices listed below, to serve for a set term.
- Reviews draft policies for implementation and enforcement issues
- Provide feedback to Sponsoring Office
PAG Review Group is comprised of the following offices:
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Policy Office
The UT System Administration Policy Office acts as the liaison between the Sponsoring Office and the various groups that participate in the Policy Development Processes. The Policy Office:
- Facilitates the UT System Administration Policy Development Process and compliance with INT155, Formulation and Adoption of UT System Administration Policies;
- Indexes, archives, and maintains new and existing UT System Administration policies;
- Assists with policy formatting and editing;
- Maintains the Policy Office website;
- Provides training on the UT System Administration Policy Development Process; and
- Facilitates the review process for existing policies, as established in INT155
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Responsible Officer
- Approves initiation of the Policy Development Process by the Sponsoring Office
- Advocates for approval of the policy proposal
- Advocates for the adoption of policies reviewed through the Standard Policy Development Process, the Interim Policy Development Process, or the Expedited Policy Development Process
- Briefs the EOG, along with the Vice Chancellor for Administration regarding policies to be approved through the Standard Policy Development Process, through the Interim Policy Development Process, or the Expedited Policy Development Process.
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Sponsoring Office
- Implements, maintains and enforces, as appropriate, the Sponsoring Office’s policies
- Identifies the need for a new policy, or for substantial revisions to an existing policy
- Drafts the Policy Proposal and the full policy
- Advocates for initiation of the Policy Development Process and for adoption of the proposed policy
- Revises policy based on feedback from:
- Responsible Officer
- EOG
- Stakeholder Review Group
- PAG
- OGC
- Organizes and conducts implementation training required for any newly adopted or substantially revised policy.
- Maintains and enforces, as appropriate, the adopted policy
- Conducts regular reviews of policy as required by INT155
- Maintains the working files used in the development of the policy according to it records retention schedule.
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Stakeholder Review Group (SRG)
- Reviews policy re: impact and application
- Provides feedback to Sponsoring Office
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Vice Chancellor for Administration (VCA)
The VCA is responsible for final approval of each Policy Proposal and for final approval and adoption of each new UT System Administration policy.
The VCA makes the final decision regarding approval of each policy proposal, after receiving feedback from the EOG. The VCA can approve the proposal, reject the proposal, or require additional refinements. The VCA also makes the final decision regarding the adoption of new policies by UT System Administration, after receiving feedback from the EOG on the final draft. The VCA can approve adoption, decline adoption or require additional refinements
- Reviews and approves all requests for exemption from the Standard Policy Development Process;
- Approves adoption of all policies
- Refers all policies not approved to the Sponsoring Office along with, as appropriate, recommendations for further action
- Participates, together with the RO, in briefing the EOG regarding policies approved through the Policy Development Process.
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