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Travel Guidelines: Hotel Reservations Please be sure to read the information provided below when reserving hotel rooms for members of the Student Advisory Council. We have reserved a block of rooms at the Radisson Hotel in downtown Austin for all the meetings for your convenience. Please read the following information about the hotel policies. Failure to follow and meet deadlines required at the hotel could result in additional cost to your component institution, as U. T. System will not reimburse for missed cancellation dates and no shows. Reservation/name changes received after cut-off date will be accepted on a space available basis at the prevailing rate.
GUEST ROOM RATE RESERVATIONS PROCEDURE Each attendee or liaison will be responsible for calling in his/her reservation with the Radisson Hotel Reservations Department at (800) 333-3333, by the designated cut-off date 30 DAYS PRIOR TO ARRIVAL. When calling the hotel to make your reservation, please identify yourself as participants of The University of Texas System Student Advisory Council in order to receive the special group rate. CHECK-IN The hotel check-in time is 3:00pm. Room assignment prior to that time is on an availability basis. Upon check-in, SAC member will be asked to verify departure date. At that time, scheduled departure dates can be altered. Changes made thereafter shall be subject to a $50.00 administrative fee. Departure extensions are based on availability. Please remember that your component is tax exempt and a tax exemption card or certification should be supplied to the hotel at check-in. CHECK-OUT The hotel check-out time is 12:00pm. Any requests for later departure must be approved through the Front Office. Confirmation on late check-out is based on availability. INDIVIDUAL GUARANTEE FOR GUEST ROOMS The Radisson requires that all reservations be guaranteed. Reservations may be guaranteed by a check or major credit card equal to one night's room and tax. Cancellations must be made seventy-two (72) hours prior to arrival in order to avoid charge for the first night. Reservations can only be cancelled by calling the hotel directly and obtaining a cancellation number. PARKING The Radisson Hotel has two types of parking. (For September meeting)
Room, tax and incidental charges are to be paid by each individual upon departure either with credit card, cash or check. Incidental charges will not be reimbursed to your component. Please note that you will be required to guarantee payment of these charges with major credit card or a cash deposit upon check-in.
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