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  • TMDSAS Application Instructions:

    The application for entry year 2015 will be available at 8:00 am CT on May 1, 2014.

    The deadline to submit your application is 5:00 pm CT on October 1, 2014.

    TMDSAS does not grant deadline extensions.

    The application deadline for the following programs is August 1, 2014:

    • AAMC Early Decision Program – Texas Tech University HSC School of Medicine
    • Early Decision Program – UNT HSC – Texas College of Osteopathic Medicine
    • Partnership for Primary Care Program - Texas A&M HSC College of Medicine

    Everything needed to complete your application is available on this website. Reading the Application Instructions below and the Section Overview will give you an edge and will make the application process much easier. We recommend that you print these out to use as a reference when filling out the application.

    You are also required to certify that you have read the TMDSAS instructions at the time of submission.

    Technical Details

    The TMDSAS application supports recent versions of Chrome, Firefox, and the latest version of the Internet Explorer browser.

    Important Note: Do not use the back button while completing the application.  Doing so is very likely to cause errors and other unpredictable behavior.  Instead, use the navigation links to move from page to page.

    A Complete Application File Consists of:

    ONLINE APPLICATION

    TMDSAS will begin to process your application once the online application has been submitted and the following items have been received:

    • Application Fee:
      You can pay the application fee by credit card, electronic funds transfer/ACH or by mailing in a money order/cashier’s check drawn on a U.S. bank. 
    • Copy of Visa or Permanent Resident card (if applicable)
    • Spring 2014 Grades (or Winter 2014 grades if on a quarter system)

    Important: Applications are transmitted to schools even if TMDSAS has not received all supporting documents. Schools are updated on a daily basis with supporting documents.

    To learn more about each section of the application, visit the Section Overview. You are strongly encouraged to print a copy to refer to while completing the application.

    Getting Started - Creating an Account

    1. Click on the [Applicant Login] tab in the upper right-hand corner of this page.
    2. Click on the [New User? Register Here] link.
    3. Fill in the required information and click [Register] to have your account created.
    4. The application will come up and you can begin filling out the application.

    Do not have any supplemental materials sent to TMDSAS until you have completed the [Colleges Attended] and [Letters of Evaluation] sections. Placeholders for these documents are created when you complete each section.

    Re-applicants

    If you have registered for an account or if you applied since 2010, it is not necessary to go through the registration process again.  You will sign in to TMDSAS using the same email address and password that you used for the previous application.

    The majority of the information entered into the previous year’s application will “roll-over” to the current application for your review. For these sections, you MUST still go to each section, review the information displayed, make corrections where necessary, and then SAVE the page.

    Information entered in the following sections will NOT roll-over: Select Schools, Demographic, Family Info, Financial, Essays, Letters of Evaluation, Proof of Residency, Planned Enrollment, Chronology of Activities and Certification Statement. These sections will need to be completed again. After you have saved each section of the application, go to the Certification and Payment sections to complete your application.

    You must also re-send your transcripts, letters of evaluation and pay a new application fee. It is recommended that you do not send the same letters from the last application cycle. Letters of evaluation should be updated or come from new evaluators.

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    APPLICATION FEE

    TMDSAS does not grant fee waivers.

    At the time of submission, you must provide payment for any application fees. 

    You can pay the application fee by credit card, Electronic Funds Transfer, EFT/ACH or by mailing in a money order/cashier’s check drawn on a U.S. bank. 

    The EFT (Electronic Funds Transfer) payment method allows you to send TMDSAS a payment over the Internet as simply as writing a check. In general EFT transactions are performed by the Automated Clearing House, ACH, through the Federal Reserve system. All you will need is a check so that you can enter your routing and account number. You must be authorized to sign checks on this account to use this payment method.

    The application fee is non-refundable.

    The following are considered Application Irregularities and are reported to the appropriate professional associations.

    • Non-payment of a returned check
    • Placing a stop-payment order or canceling a check in lieu of formally withdrawing an application

    Either of these actions could initiate an investigation that would result in all medical schools being notified of the irregularity.

    TMDSAS Application Fee

    $140.00

    Flat fee for all applicants regardless of the number of schools applying to.

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    VISA OR PERMANENT RESIDENT CARD

    Applicants who are not US citizens and are here on a Visa or are a Permanent Resident must submit a copy (both front and back) of their Permanent Resident card or visa stamp in their passport to TMDSAS. This documentation can be uploaded directly to the application via the [Residency Documents] section. The documents can also be mailed to TMDSAS. If mailed, include your full name and TMDSAS ID on the copy.

    Foreign national applicants whose application for Permanent Resident Status has been preliminarily reviewed should have received a fee/filing receipt or Notice of Action (I-797) from USCIS indicating the I-485 has been reviewed and has not been rejected. These applicants must submit a copy of the fee/filing receipt or Notice of Approval to TMDSAS. This documentation can be uploaded directly to the application or mailed in to TMDSAS. If mailed, include your full name and TMDSAS ID on the copy.

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    OFFICIAL TRANSCRIPTS

    You must arrange for a sealed official transcript, accompanied by a TMDSAS Transcript Request Form, to be sent directly to TMDSAS.  Only one transcript is required from every regionally accredited US, US Territorial or Canadian college attended. Do not have any transcripts delivered to TMDSAS until you have completed the [Colleges Attended] section of your application.

    Official transcripts will be necessary for all undergraduate, graduate and professional coursework. Transcripts must be submitted from each school attended even if:

    • Coursework appears as transfer credit on another school’s transcript
    • Coursework does not count toward a degree
    • Coursework was taken while attending high school

    TMDSAS will accept a transcript sent by an applicant as long as it is in the official sealed envelope from the Registrar.  While TMDSAS will accept transcripts that are not attached to a TMDSAS Transcript Request Form, TMDSAS is not responsible for transcripts that cannot be matched to your application due to the absence of a TMDSAS Transcript Request Form.  You are strongly encouraged to utilize these forms.  Be sure to inform the registrars that this form should be attached to the transcript when it is sent to TMDSAS.

    Transcripts submitted by applicants cannot be more than a year old.

    Photocopies or faxed copies are NOT accepted.

    TMDSAS recommends that you obtain a personal copy of each official transcript for your records to help you properly complete the [College Coursework] section of your application.

    It is your responsibility to verify and ensure that TMDSAS has received all of your transcripts. Check the status of your transcripts regularly by logging into your application and viewing the [Status] page.

    Transcript Request Form

    The TMDSAS Transcript Request Form allows you to create and print request forms to send to registrars at schools you have attended. 

    1. Complete the [Colleges Attended] section of the application.
    2. Download the TMDSAS Transcript Request Form.
    3. Fill out the PDF and print it out OR print it and fill it out by hand.
    4. Deliver completed form to registrar at each college attended. You can fax the form to the school if necessary.
    5. Inform the registrar that the form must accompany the transcript when delivered to TMDSAS.

     Canadian Transcripts

    Follow steps 1 – 5 above to have your English-speaking Canadian transcripts to be sent to TMDSAS.

     Study Abroad Transcripts

    If you participated in a Study Abroad program under the sponsorship of a US institution and the international coursework appears on the US transcript as regular itemized credit, only list the US institution on your TMDSAS application. DO NOT list the international (foreign) institution. Arrange for only the US transcript to be sent to TMDSAS.

    Overseas US Institution Transcripts

    Overseas US institutions are:

    1. Located outside US borders,
    2. Accredited by a regional institutional accrediting agency recognized by the US Department of Education, and
    3. Use English as the primary language of instruction and documentation.

    If you attended an overseas US institution, report it to TMDSAS in the same manner as your US and (English-speaking) Canadian institutions and arrange for an official transcript to be forwarded to TMDSAS. List all coursework on your TMDSAS application. US institutions with campuses overseas are also considered US colleges for which transcripts are required and all coursework must be listed.

    Foreign Transcripts

    TMDSAS will accept a photocopy of a foreign transcript since it may be difficult to obtain an official transcript.

    By state law, foreign coursework is not included in the calculation of the admission GPA. Transcripts from foreign schools will be forwarded to the schools so they can be evaluated based on criteria established by the Admissions Committee at the respective school. Course work taken at foreign institutions must be evaluated for US equivalence by one of the evaluation services listed on the Foreign Coursework page and an official copy must be sent from the service directly to TMDSAS. Your application will not be complete without an official evaluation.

    A separate transcript from a foreign university is not required for formal Study Abroad programs if the enrollment in these courses is through a US sponsoring institution. Grades from these courses must be reported on the US institution transcript as if the course was taken in residence.

    * NOTE: Transcripts sent to TMDSAS remain the property of TMDSAS. Transcripts are not forwarded to the medical schools. The transcripts are used by TMDSAS to validate coursework listed on the application. If accepted to medical school, applicants will be required to send transcripts to the accepting school before matriculation.

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    LETTERS OF EVALUATION

    Applicants are required to submit either:

    • ONE Health Professions Committee Packet

    OR

    • TWO individual letters of evaluation

    Delivering Letters to TMDSAS

    Committee Packets:  Your health professions office can deliver your packet several ways:

    1. They can upload the packet directly to your application using the TMDSAS Advisor Portal.
    2. They can deliver the packet to us electronically using either Virtual Evals or Interfolio.
    3. They can mail the packet to TMDSAS.

    Individual Letters:

    1. Evaluator can upload the letter directly to TMDSAS via TMDSAS Evaluator Portal:
      • Applicant provides evaluator's name and email address in the [Letters of Evaluation] section.
      • Once evaluator's name and email are provided, the evaluator receives an email from TMDSAS directing him or her to the TMDSAS Evaluator Portal.
      • Evaluator will follow instructions provided for submitting the letter of evaluation.
    2. You may deliver letters electronically through Interfolio:
      • Applicant contacts evaluator and requests that he or she upload their letter of evaluation to applicant's Interfolio account. Make sure your TMDSAS ID is on your letter(s) so that they are matched to your application properly.
      • Applicant enters evaluator name in [Letters of Evaluation] section.
      • Applicant initiates letter delivery from Interfolio to TMDSAS
    3. Evaluator can mail the letter to TMDSAS through regular mail:
      • Applicant enters evaluator name in [Letters of Evaluation] section.
      • Applicant notifies evaluator to mail in letter to TMDSAS. Make sure your TMDSAS ID is on your letter(s) so that they are matched to your application properly.

    Do not have any letters of evaluation delivered to TMDSAS until you have completed the [Letters of Evaluation] section of your application.

    Remember, evaluation letters will not be considered complete until TMDSAS has received the Health Professions Committee Packet or the individual evaluation letters you have indicated on the application. We understand that evaluators may change. You MUST update TMDSAS of an evaluator change immediately.

    Once you have secured a different evaluator, please notify TMDSAS of the new evaluator (either by email or though the internal message system in the application). Include your full name, TMDSAS ID and the name of the evaluator that needs to be removed. Provide the following information for the evaluator that should be added:

    • Salutation (i.e. Dr, Prof, Mr, Mrs, etc.)
    • First name of Evaluator
    • Last name of Evaluator
    • Suffix (i.e. MD, PhD, etc.)
    • Relationship to you (Academic Advisor, HP Advisor, Professor, Business Associate, Work/Volunteer Supervisor, Other)
    • Letter delivery method (upload directly to TMDAS, Interfolio or regular mail)
    • Email address of evaluator if he/she will upload directly to TMDSAS

    Submitting a Health Professions Committee Packet

    Many institutions utilize a Health Professions Committee Packet for their professional school applicants. These packets come in three basic formats:

    • Committee letter with supporting letters attached.
    • Committee letter that is composed and uses quotes from various evaluators but may or may not have supporting letters attached.
    • Collection of individual evaluation letters which may also include a cover letter from an advising office or school letter service.  The advising office or school letter service serves as a central collection service for the applicant, but does not make additional assessments of the candidate.

    All three types of HP Committee Packets are acceptable to TMDSAS, regardless of the number of evaluations that may be contained within the document. TMDSAS respects the varying philosophies of colleges and universities as to how best to provide a HP Committee Packet and therefore does not limit the number of evaluations included.

    If you are having an HP Committee Packet submitted on your behalf, indicate the name of the school that will be submitting the packet in the application.

    Submitting Individual Letters of Evaluation

    If there is no formal Health Professions Advisory Committee or Letter Service at your institution, two individual letters of evaluation are required. Evaluators should know an applicant well enough to evaluate him/her both academically and personally. It is recommended that your evaluators be current/former professors that can speak to your academic ability in the sciences.

    Be sure evaluators include your full name and TMDSAS ID number on evaluations.

    Extra Letters

    The participating schools prefer to receive only the required evaluation letters. However, TMDSAS will forward ONE letter in addition to the required letters. You will indicate in the application if you are submitting an extra letter and who the extra letter is being written by. Other additional letters may be sent directly to the schools, but applicants will need to contact each school to verify if additional letters will be accepted.

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    ADMISSION TEST SCORES

    The Medical College Admissions Test, MCAT, is required for admission to medical school. Only MCAT scores from the previous five years will be considered for the current application cycle. Scores from years prior to 2010 will not be considered. The MCAT must be taken by the last test date in September 2014.

    We strongly encourage taking the MCAT exam in January, March, April or May so that your application will be completed and in the applicant pool for the start of the interview season. The interview season generally begins at the end of August and closes sometime in early December. Applicants who wait to take the examination for the first time in July, August or September may find action on their application delayed until late in the admission season.

    Applicants MUST release their MCAT scores to TMDSAS as soon as they are released to the applicant. This is done by using the MCAT Testing History (THx) System. From the MCAT Testing History System, select [Send All of My Scores], then select [Texas Medical and Dental Schools Application Service] (6th on the list under [Application Services] - the last service in the first box).  Applicants MUST request that the scores of ALL tests taken be released to TMDSAS.

    * Important: Any change in planned test dates MUST be immediately reported to TMDSAS. Failure to do so will cause your application to be incomplete which could affect your evaluation at one or more of the participating schools.

    More information regarding the MCAT can be obtained from their web site: www.aamc.org/students/mcat

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    MEDICAL SECONDARY APPLICATIONS

    Secondary applications should be completed as soon as you submit your TMDSAS application.

    Any questions relating to a secondary application should be directed to the respective school. Any secondary application required documents and/or fees should be sent directly to the school and NOT to TMDSAS.

    Completion of the secondary application is required by the following medical schools before the TMDSAS application is considered.

    1. UT Southwestern Medical Center
    2. Texas A&M HSC College of Medicine
      Available: May 1
      Deadline: October 1, 5:00 pm CT
      The Texas A&M HSC COM accepts only credit cards for payment of the non-refundable application fee of $60.
    3. Texas Tech University HSC School of Medicine - Deadline: 5:00 pm CT on October 1
    4. The University of North Texas HSC – Texas College of Osteopathic Medicine - Deadline: October 15
    5. Texas Tech University HSC Paul L. Foster SOM at El Paso - Deadline: 5:00 pm CT on October 1

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    Information Regarding Applying to the MD/PhD Combined Programs

    • Applicants to the joint MD/PhD program at UT Southwestern, UT Medical Branch at Galveston, UT HSC at Houston, UT SOM at San Antonio, Texas A&M HSC College of Medicine and Texas Tech HSC School of Medicine must complete the AMCAS application for the combined program and pay the required application fee to AMCAS.
    • Joint degree applicants who also want to be considered for the MD only program at the above schools MUST submit a TMDSAS application in addition to the AMCAS application. Applicants cannot apply to the MD only program through AMCAS.
    • Applicants to the DO/PhD at University of North Texas/TCOM need ONLY to select the appropriate program on the TMDSAS application.

    For more information on the dual-degree programs, visit the Special Programs page.

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    What Happens After I Submit My Application Online?

    1. After submitting your application, you may make updates as needed to certain sections.

      You are able to make changes to the following sections yourself by logging back on to the application: Contact Info, Colleges Attended, College Coursework, Planned Enrollment, My Account and Test Scores.
    2. To update the information in your Letters of Evaluation section, you must email TMDSAS at info@tmdsas.com - include your full name, TMDSAS ID and the name of evaluator to be removed. Provide the following information for the evaluator that should be added:
      • Salutation (i.e. Dr, Prof, Mr, Mrs, etc.)
      • First name of Evaluator
      • Last name of Evaluator
      • Suffix (i.e. MD, PhD, etc.)
      • Relationship to you (Academic Advisor, HP Advisor, Professor, Business Associate, Work/Volunteer Supervisor, Other)
      • Letter delivery method (upload directly to TMDAS, Interfolio, or regular mail)
      • Email address of evaluator if evaluator will upload letter directly to TMDSAS
    3. Provide payment for application fee.
    4. Mail in your Visa/PR card, if required, to TMDSAS if you are not uploading these items electronically.
    5. Complete secondary applications, if applicable. It is the applicant's responsibility to complete the secondary applications.
    6. Ensure all supporting documents are sent to TMDSAS promptly. The fastest and most convenient way to check your application status is on-line. You can view the real-time progress of your application by:

      a. Logging into your TMDSAS application.
      b. Viewing the [Status] page. The [Status] link is the first option under the [Application Info] heading on the right-hand side of the application.
      c. Scroll down towards the bottom of the page until you reach the [Supporting Documents] heading. If a document has been received, the receive date will appear next to the document name.
    7. Once the application is transmitted to the schools, applicants will receive notification via email from TMDSAS.
    8. Evaluation of applications and admission actions will be made by the schools.
    Application Processing:
    Processing initially takes 2-4 weeks from the date your application fee is received. Processing time will increase towards the application deadline due to increased volume.
    Important: Applications are transmitted to schools even if TMDSAS has not received all supporting documents. Schools are updated on a weekly basis with supporting documents.

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    Validation of Colleges and Coursework

    The information submitted by the applicant in the [College Coursework] section is compared to the official transcripts for all applicants selected for interview.

    This ensures that all coursework is listed in the [College Coursework] section and that each course is properly classified by TMDSAS standards.

    NOTE: Updated transcripts must be submitted to TMDSAS after each semester/quarter that coursework is completed between time of application and expected matriculation into medical school.

    Validation procedures generate an official Prescribed Course Report that indicates any deficiencies in coursework.

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