To help determine the benefits of renting a car, Enterprise provides a REIMBURSEMENT CALCULATOR and COMPARISON SPREADSHEET for UT System Employees. Each is intended to provide a base cost estimate. For instance, the calculator includes refueling costs but does not calculate tax or surcharges which vary by location/rental. The COMPARISON SPREADSHEET provides basic information (excluding tax and refueling costs) for frequently traveled destinations - it is intended to be a snapshot allowing individuals to more closely consider travel options. NOTE: State contract car rentals include applicable insurance. When personal vehicles are used for UT System travel, the individual's insurance is considered primary. UT System Policy 157 strongly discourages the use of a personal vehicle while conducting official University business.
REIMBURSEMENT CALCULATOR
COMPARISON SPREADSHEET
Rules and regulations covering travel reimbursement are from several sources. The most relevant rules have been condensed and can be found at the the State Comptrollers Office:
Textravel (formerly State of Texas Travel Allowance Guide)
How-To Guides for System Administration electronic travel reimbursement procedures:
Electronic Travel Guide
Electronic Travel Worksheet
Information on mileage reimbursement:
State Comptrollers website
A historical list of mileage reimbursement rates
Travel Reimbursement Historical Information
General Information on Austin Bergstrom Airport and Houston Airport parking:
Austin Bergstrom International Airport
Discount Parking at Austin Bergstrom
Discount Parking near Houston George Bush InterContinental Airport
Safe travel tips and security information:
Transportation and Security Administration (TSA)
Travel warnings and information sheets on a country-by-country basis can be found at:
State Department Information Site
The Austin Chamber of Commerce Transportation web site provides information on Austin ground and air transportation services. In addition there are links to information about Austin that may be helpful to guests or department contacts that plan meetings or conferences.
Austin Chamber of Commerce
Weather forecasts and information for major travel destinations:
The Weather Channel
Guidelines for vendor sponsorship of meetings and conferences, including travel paid by vendors:
Chancellor's Memo
Out-of-state meal and lodging rates valid for both state and institutionally funded accounts:
Texas Comptroller of Public Accounts
Information pertaining to passports, including application forms, processing time and fees can be found at the following website:
NEW! - UT Austin's International Office Passport Services for UT Staff and Faculty
Passport Services and Information - U.S. Department of State
24-hour medical and emergency response services are available to System Administration employees traveling internationally on official university business:
International SOS
International SOS, UT System’s travel safety and security assistance company, has established a web site with information pertaining to Influenza H1N1. The link to the site is listed below – information will be updated on a continual basis.
http://www.internationalsos.com/pandemicpreparedness/
Hotels offering state rates which are valid only for state employees on official business:
Texas Comptroller of Public Accounts - Hotel Contracts
Current time and date for hundreds of locations around the world can be found at:
Time and Date/World Clock
A listing of aircraft seating charts, in-flight amenities and airline information:
http://www.seatguru.com
Information on trip cancellation insurance (for personal travel only) can be found by accessing the web sites noted below. when reviewing options
- determine what coverage you really need - an airline, tour company, or credit card provider may already provide coverage;
- compare insurance providers;
- purchase early for the best rates.
www.travelinsurance.com
www.squaremouth.com
