Faculty Advisory Council
1. Meeting called to order at 1000
2. Minutes approved with minor corrections.
3. Tom Scott: Vice Chancellor for Governmental Relations-Upcoming Legislative Session
Michelle Brock, chair of the group who provides supplemental income for the Chancellor for sundry items, would like to be more involved in UT activities. Hired Nancy Frank (worked with Senator Ratliff) who is very knowledgeable re legislative issues. Have arranged a supportive operation for the students to keep them abreast of legislative items. Can access where we are on a number of issues at the website.
4. Cullen M. (Mike) Godfrey, Vice Chancellor and General Counsel
I have been here for 6 weeks. I came from private industry, and have no background in education. This allows me to be skeptical of a lot of what I see. But I may not be so helpful right now because I am on such a steep learning curve. For the past 10 years I was the counsel for FINA (Dallas), an oil and gas company. FINA has sales of 4.5B per year in the US.
I have met with Betty Travis and Robert Nelsen this morning for a few minutes, and I will tell you what I have told them. OGC is a service organization. The office should help the UT-System to do what they want and need to do. We are not responsible to write policy, but help you do things within the limits of the statues and regents rules. UT-System is not a system without you (and the students, etc). The System is the client, but you make up the System. You will get response from OGC. I will not tell you that you can't do something unless there is a rule that says you can't do it. I will do everything within my power to help you.
I give you my commitment that my lack of knowledge re the academics will not impede me in helping you. I will get up to speed as quickly as I can because I respect the mission that you all have-you educate our students-exactly what the system is charged to do. I also have an open office. You can call/email at anytime. And I want to know when you think that you are not getting a response from OGC.
Josefina Tinagero (UT-EP) has agreed to be our official representative to the K-16 committee.
Chancellor Burck sent the list of executive appointments as of today (with an FYI to us):
Since our last meeting Regent Miller has corresponded with me and would like to meet to discuss the accountability issues. I asked Martha Hilley and Corbett Gaulden to join the meeting. We met and now have a better idea of his expectations. It is very clear the accountability issue will go forward with or without faculty input. This is the first time a Regent met with faculty on an issue where we were actually advisory. Corbett and Martha have been invited by Regent Miller to attend the Board of Regents' Academic Affairs committee.
Corbett, and a faculty representative from the University of Houston have been invited to be members on the fields of study committee-at the end of the meeting the "transfer problem" was changed to "transfer issues" (since there is no data to support the fact that there is an actual problem). The Commissioner himself is chairing that committee.
We held an executive committee meeting in Tyler before meeting with the Board of Regents. In addition to discussing the accountability issue, we discussed the 4 items we wanted to bring before the Regents (accountability, fields of study, EGI and the faculty satisfaction survey). The meeting with the Regents went very well. Regent Loeffler asked us at the end of the meeting if we really represented the faculty on our campuses? Joel told him we were elected by our faculty, took our responsibilities seriously, etc. We may want to think a little more about this and respond to this. It is believed that the question may have arisen from the President's meeting where it was suggested that we really didn't represent our faculty.
January 8, 2001 from 8-1030: The Board of Regents Academic Affairs Committee will meet at Ashbel Hall. Hilley and Gaulden have been invited to participate in the meeting. However it is an open meeting, so anyone may attend.
Accountability/Assessment and Fields of Study--Ray Rodrigues, Academic Affairs; Martha Hilley; Corbett Gaulden; Dr. Joe Stafford, Associate Vice Chancellor for Academic Affairs
Stafford: Please let me begin with introducing Raymond Rodrigues. He comes to us with expertise in assessment and a commitment to effective learning. He will be working closely with us on these topics.
Rodrigues: Presentation "Assessment"
6. Campus Reports
University of Texas Arlington-Thomas H. Chrzanowski
University: The University has embarked on a joint venture with the city of Arlington to renovate/expand the baseball stadium. Construction is underway.
University of Texas Austin-Patrick Davis
Patrick Davis (Chair) and Martha Hilley (Past Chair), Faculty Council>
UT Administrative Changes. The President's administrative reorganization is nearly complete, with the following changes occurring recently:
Policies & Legislation. A policy has been finalized through interactions between the Administration and the Faculty Council:
UTDirect and eUniversity. UT Direct, was launched at the end of the summer, and is designed to transform how the university uses the internet culture for conducting its business in five areas: eServices, eAcademics, eBusiness, eOutreach, and eResearch. This initiative (focusing on the student portal) was discussed in our last report. Through the eUniversity Steering Committee, additional developments are focusing on academics (courseware) and additional student/faculty/staff services. A major issue we are dealing with now is a unified e-mail policy for all faculty, staff, and students in which e-mail becomes an 'official' mode of communication for the University. We would appreciate hearing from any other institutions that are dealing with this issuee. Do the other components have email designated as an official means of correspondence?
Restructuring Admissions. In response to our problems with escalating enrollment (50,000 students versus a manageable target of 48,000) a proposal from our Provost is under consideration which would markedly alter the Provisional Program that has existed on our campus for decades. The current Program would be altered by a new, three-tiered admission policy: (1) Regular Fall admission; (2) Summer admission as "regular" (rather than historically "provisional") students; (3) Off-Site Provisional Program at sister UT System Universities (to be piloted at UT-Arlington). Students in this category successfully completing a required 30-credit hour sequence of courses with a minimum GPA of 3.0 would be unconditionally admitted to the University of Texas at Austin. The proposal was reviewed by the standing Admissions and Registration Committee, which recommended approval to the Faculty Council.However, a substitute motion passed which eliminated (3) above (the off-campus provisional admissions program). Following several meetings with the President (including a called special meeting with the Faculty Council), he decided to forward to Regents the original proposal (including the off-campus provisional program) with the Council's stated reservations included in the documentation.The President's proposal has been approved by the Regents, and we are now working on the logistics to implement (2) and (3) above; i.e., the new 'regular' summer admissions and the off-campus provisional program.
The University of Texas at Brownsville and Texas Southmost College-Charles Lackey and William Harris
Effective November 15, 2000, our new Provost is Dr. Jose G. Martin, formerly Dean of the College of Science, Mathematics and Technology at UTB. Dr. Martin came to UTB in 1996 from University of Massachusetts - Lowell where he was the Chairman of the Chemical and Nuclear Engineering Department. He has been a visible leader on campus during his four years as Dean, expanding academic programs, adding high caliber faculty, attracting grants, and building meaningful relationships in the community.
Professor Jay Phillips has been appointed interim Dean for the School of Science, Mathematics & Technology. Jay has stepped down as President of the Academic Senate and will no longer serve as a representative to the FAC.Professor William Harris has been elected President of the Academic Senate and will serve on the FAC.
Results of the Survey of Organizational Excellence conducted by the University of Texas at Austin on the UTB campus in the Fall 1999 have finally been released by the administration. Of 639 surveys distributed on campus, 304 (48%) faculty and staff responded. Of the 20 survey constructs, based on the five dimensions of (1) team perceptions, (2) physical work setting/accommodations, (3) general organizational features, (4) communication patterns, and (5) personal demands, UTB's score was below the 1999/2000 statewide average on all dimensions except for one in which it tied the statewide average. While there is much food for administrative thought here, a few items should be mentioned. First, the second lowest average score (2.43 of 5.0) pertaining to survey constructs of supervisor effectiveness and fairness, was in response to the query "raises and promotions are designed to ensure that workers are rewarded solely for their performance." The lowest average score (2.32) went to a query pertaining to empowerment, "employees feel that they must always go through channels to get their work done" (negatively phrased so that response scores were reversed so that a higher average score for the question is desired). The responses to another question indicated the perception that 58% of respondents believe that policy is mostly made at the top of the organization. At this point administrative response has included a comment that the standard deviations were high. An internally administered study of a similar sort has also been initiated.
The University of Texas at Dallas-Robert Nelsen
Plagiarism: UTD experienced its "expected" amount of plagiarism this semester (primarily by students in large freshman classes, and primarily from sites on the web). Plagiarism.com was the best solution in the past and the one the University was moving toward; however, the site has become very popular and as such the prices have risen from $20 per person to $100 per person. The price for a department is currently $625. This program allows each faculty member to search 30 times as part of the package.Additional searches have a $1.00 surcharge. Therefore, UTD faculty are switching to dogpile.com.That site is connected to and uses all other search engines and provides more results than other search engines alone.
Freedom of Speech: This fall there were some minor problems regarding the "community's" desire to dictate content in the classroom and to dictate whom should teach classes. The good, very good, news:both in public and in private, the President staunchly supported the First Amendment rights of faculty.His actions were/are commendable.
Upper Evaluation of Administrators: As reported earlier, all deans at UTD will be evaluated this year. That was decided during the first week of September.The Senate's concern has always been:how do we do so many reviews in one year without doing slipshod reviews? The answer is still out on that one, but as of the end of the semester, the Senate has not received a schedule for the expected reviews. To ensure further accountability, the faculty will be asking for a larger role in the reviews of academic programs.
Summer Budget: For over four years the Senate has been concerned about the allocation of the summer "money" for administrators, favored instructors or researchers, pet projects. The administration has worked hard to assure that allocations are above board and not hidden items in the budget. The effort has been a success, but unfortunately many allocations by Deans remain outside of faculty knowledge. The Senate is once again re-evaluating the administration's summer budgeting promise for transparent budgeting, but no open, fiscally responsible process has come forth. Hence, the summer budget concerns remain.
Faculty Club: Before his death six years ago, Cecil Green, one of the three founders of UTD and the founder of Green College, Oxford, gave the money to build and fund a new building on campus.The building had two purposes:to create a Science/Technology and Values/Society Center and to house a permanent faculty club where faculty would congregate, eat, relax, and share "cross-disciplinary" (his words) ideas.At his request/behest, a Faculty Club was established. The dues were prohibitively high and there was nothing available at the Club except for a sandwich service at higher than standard costs Obviously, with no support from either individual faculty members orthe administration, the club went seriously into debt.For the last two years, the Senate attempted to discover a way to meet Mr. Green's wishes and plans. The Club for all purposes is dead at this point. For a while, a coffee and donut service will be provided, but that too will cease when "insufficient" numbers (faculty traffic) use the Club/Commons. The UTD Faculty was led to believe that an alternative site would be established in conjunction with the new cafeteria. On Wednesday, the faculty was informed that such a site had been eliminated from the architectural plans for the new cafeteria.In effect, all notions of a faculty club have been eliminated-Mr. Green's vision and, for all intents and purposes, his endowment are nil and void. From fellow faculty members here and at Oxford, Green College has not faired so badly.
UTD continues to "seek" ways to eliminate Social Security numbers from being used as identification numbers, but no plan, as of yet, has come forth from UTD's I.R. division. The I.R. Security Committee is also looking into hacking of faculty and staff computers and the improper use by hackers or personnel (including students) of faculty and (please note) dean's computers.
UTD has at last (several years have gone by since the initial proposal) appointed a Vice President for Research who will work with faculty, corporations, and federal/Washington funding agencies. Dr. Feng will also be responsible for improving the graduate student program, especially adequate funding, recruiting, and retention of graduate students. Recently, the Student Life wing of the administration has announced that graduate students be put on waiting lists for University housing.
UTD and other UT System units have been asked to report to the Coordinating Board's Division of Community and Technical College's Division what WECM (technical) courses are being accepted for transfer. The CB is moving to more cross-listings so that more technical courses are (not "can be") transferred to four-year institutions. As is the case with the feasibility of the Fields of Study programs, the community colleges have clearly taken charge.
The University of Texas at El Paso-Josefina V. Tinajero
The compliance training program was instituted this semester. There was an initial meeting/training module that was delivered to groups of faculty and staff by the Compliance Officer.All employees will complete the compliance training using a series of web-based training modules.
We are excited about participating in the Off-Site Provisional Program at sister UT System Universities in response to the problem of escalating enrollment at UT Austin.As you know, students in this category successfully completing a required 30-credit hour sequence of courses with a minimum GPA of 3.0 at sister institutions would be unconditionally admitted to UT Austin.
The search for Dean of the College of Business continues. The current Dean, Frank Hoy, agreed to continue to serve after the search was terminated last year.
Border Health Institute. All entities involved are moving forward together with a united front.
Legacy Campaign Raises Record for UTEP. UTEP's Legacy Campaign came to a close the beginning of this semester. The Campaign not only met its $50 million goal but far exceeded it with gifts and pledges totaling more than $66 million. Five years ago, UTEP launched the most ambitious fund-raising campaign in its history. Through the untiring efforts of community volunteers and members of the UTEP staff, the Legacy Campaign exceeded its $50 million goal by nearly 30 percent, with more than 18,000 alumni and friends contributing to its success. Thanks to the campaign, the university has been able to establish: 124 new endowed scholarships, 51 new departmental excellence funds, 37 new professorships and chairs, 11 new athletic endowments, 10 new endowed library funds, 3 new endowments for technology, and 52 new endowments for their purposes to be designated. These endowments will have a major impact on the quality of UTEP's academic programs enabling us to recruit and retain talented students and outstanding faculty members, and to enhance academic programs across the campus. Dr. Natalicio set the pace. She was a great example and worked as hard as anyone on the campaign as far as soliciting donations
New Student Housing Complex. A $15 mullion apartment-style student housing complex is under construction at UTEP. The new complex of 12 Bhutanese-style building will combine state-of-the-art technology and innovative design to create an attractive, affordable living space for more than 400 students in efficiency and two-and four-bedroom units. It will include a sand volleyball court, outdoor gazebos and picnic areas. The complex will replace the traditional dormitory-style rooms in response to student needs identified in a campus survey conducted by an external consulting firm last year. UTEP will be doubling the number of students who will live on campus. The facility is set to next August.
The Entering Student Program. UTEP was recently awarded two large grants to enhance efforts in student retention. These multi-million dollar grants will focus on the enhancement of the Entering Student Program, with particular emphasis on the University 1301 seminar course.In particular is the development of a Student Leadership Institute that will recruit and train student peer leaders for ultimate assignment as a peer instructor in the University 1301 course. Student leaders will also assist in other Entering Student Program activities such as Orientation, the Tutoring and Learning Center, and the Academic Advising Center. The grants provide for a total of 9 faculty positions, 5 tenure track and 4 lecturer positions. The positions will have shared teaching responsibilities between the Entering Student Program and the academic departments, but will be situated in the home department. Maggie Smith, Associate Vice President for Undergraduate Studies is the Director of the Entering Student Program.
Center for Civic Engagement.UTEP solidified its commitment to the community Nov. 13 at the inaugural of the Center for Civic Engagement, which will act as the umbrella organization overseeing UTEP's programs promoting civic and community involvement. The center, which is designed to foster collaborative leadership, civic awareness and deeper democracy in the region, will cooperate with a wide variety of public agencies, schools and non-profit and community-based organizations. The center's aim is to connect the university's academic mission to efforts to aid the El Paso-Juarez region through community-based teaching and learning-promoting hands-on/action-oriented learning, civic education, service learning and active citizenship. The center coordinates affiliated programs like AmeriCorps, Praxis, and the Institute for Community-Based Teaching and Learning. In addition, the center is affiliated with several national and international networks, including the Texas Campus Compact, which consists of nearly 700 higher education institutions committed to civic engagement; the National Alliance for Civic Education; the National Society of Experimental Education; and Developing Democratic Character, a working group of the Institute of Educational Inquiry at the University of Washington. Our goal is to graduate students with a sense of responsibility to others. Kathy Staudt, political science professor, is the center director.
Season of Lights Celebration. And finally, UTEP sparkles for the holidays with season lights. The flick of a switch turns on hundreds of thousands of twinkling white lights each year at UTEP's Season of Lights celebration.The annual holiday tradition began Tuesday, Dec. 5 with nearly 30 miles of lights. Each year, thousands of spectators enjoy the magical lighting ceremony, which includes a reception. UTEP joins the Alumni Association in adding more lights to the campus display each year, making the university a must-see stop on a trip to or through El Paso.You are invited to tour the campus any night to see the dazzling display, which continues through the New Year.The campus is gorgeous!
University of Texas - Pan American-Wendy James-Aldridge
"Iron Butt" Sue Mottinger gave a wonderful presentation re her distance learning experiences as she and her favorite "hog" wove their way across the country and back. The students voiced very positive experience from the course.
The UTPA Faculty Senate is settling into the work that will occupy its time for most of the remainder of the academic year:
Two faculty, one from Nursing, one from Music, have volunteered to work with our Assistant Vice President for Undergraduate Studies on Field of Studies issues.
The ad hoc committee dealing with merit allocation is in the data gathering phase of its work and expects to have a final report ready soon after the holiday break.
An ad hoc committee is fine-tuning our post tenure review document and will present their final report at the first meeting of the Spring semester.
The Executive Committee considered the question put before the Senate by Pan American United Faculty President Ken Buckman, asking if Department Chairs have access to the Faculty Grievance policy. It was our determination that, as the policy is presently written, they do not. It is the case, however, that our Faculty Grievance policy is due to be reviewed this year and we recommend a rewording of that particular section.
The memorandum entitled, "Accountability System," from the System Office has been posted, along with several related documents, on our Senate web page accompanied by an invitation for faculty input. Following an appropriate period for faculty review, an ad hoc committee will summarize the comments into a formal Senate reply. We decided not to rush through this one.
A draft of guidelines developed to facilitate the implementation of the portion of our workload policy dealing with workload reallocation for research/scholarly activity will be [as of this writing] discussed at the Senate meeting on Wednesday.
The Provost is drafting a reply to the Nov. 17 letter from Joe Stafford requesting updated information regarding accrediting organizations relevant to our campus and concerning existing program review and learning assessment processes.
The University of Texas Permian Basin-Sophia Andres-Barnett
New Library. The projected date of the completion of the new library is January 2001. The move will happen in the semester break.The old library will serve as the new Student Union.
Presidential Search. In an attempt to better inform the faculty for the upcoming interviews with candidates for the UTPB presidency, the faculty Senate interviewed President Sorber over his work at UTPB. Questions included his work at UTPB and his future vision of the university.
K Through 16 Initiative. On October 18, VPAA Bill Fannin asked the Senate to consider the following question regarding this initiative: "Should UT System (and Texas A&M) admissions requirements be changed to require the 'Recommended High School Program Course Requirements' for guaranteed admission to UT System and A&M components"?(schools have required, recommended and distinguished course requirements)
Senators made the following suggestions:
Dual Partnership Agreement Between UT System and Secondary Schools for First Year Online Courses. The Senate was presented with a copy of this agreement and was asked for input. No objections were voiced.
College-Level Examination Program (CLEP). The Academic Affairs Committee was charged with considering a request from the College Board that the institution review the scores required for CLEP.
New Undergraduate Catalog. The University Curriculum Committee and the Senate have been busy reviewing update course forms, deletions and revisions of existing courses for the new undergraduate Catalog 2002-2004.
The University of Texas at San Antonio-Patricia Harris
The Provost has proposed revisions to criteria for awarding merit raises. Some of the proposed revisions include the following:
UTSA reported improved performance on a number of annual performance measures, as reflected in its recent Legislative Budget Board Report. These include a 63 percent increase in percent of lower division classes taught by tenured or tenure track faculty; a 16 percent increase in number of minority graduates; and a 42 percent increase in the dollar amount of externally funded research. Lower performance was noted on some other measures, including percent of black freshmen who graduate within six years (a 16 percent drop); and percent of TASP students retained after one academic year (a 29 percent drop).
All 23 post-tenure review cases for the 1999-2000 academic year received satisfactory ratings.
The Provost is initiating discussions with all academic units with respect to a potential move to a 3/2 teaching workload.
UTSA has taken initial steps to develop its Strategic Enrollment Management Plan as required under HB 1678. Two consultants from the University of Cincinnati will be visiting the campus the week of December 11 to meet with members of a newly-formed Planning Council on Strategic Enrollment Management and other interested members of the University community.
The Faculty Senate has charged its Academic Freedom and Tenure Committee with exploring the issue of academic receivership, or more broadly, examining what measures should be taken when academic units experience severe strife.
The Faculty Senate has charged its Curriculum Committee with examining whether courses with duplicate content should be offered in different disciplines and how to handle course release and credit hour allocation issues that will arise in the wake of academic restructuring to discipline-specific units.
University of Texas at Tyler-Mary Fisher
University of Texas Southwestern Medical Center at Dallas-Lisa-Ann Wuermser
FAC Representatives: Lisa-Ann Wuermser (in place of Kevin Oeffinger); Jon Williamson
Student housing (apartment complex) is under construction
Construction of the Bryan Williams, M.D., Student Center is about to begin
Construction in proceeding on the North Campus with the ND building
The purchasing of the St. Paul Medical Center is proceeding
The University of Texas Medical Branch at Galveston-Richard Rahr
Marilyn Greer, statistician, from the University of Houston is doing the final analysis on the Faculty Satisfaction Questionnaire for the University of Texas Medical Branch. The questionnaire had 76% participation rates with faculty participation from all ranks, schools, and tenure status. The questionnaire data output is being analyzed and reviewed by three groups: Women's Caucus, Minority Affairs Committee, and the Faculty Senate. There are five salient areas of interest: faculty development, efficiency of clinical enterprise, research space and recognition, Minority Affairs issues, and Women Caucus issues. The data will be presented to the entire campus this month.
The Senate is actively reviewing the program abandonment of an Allied Health Program (Department of Health Promotion and Gerontology). The outcome of this investigation is planned to be reported to the UT System Faculty Advisory Committee at the February Meeting in Austin, Texas.
The overall financial climate of UTMB has improved with the difficult two-year downsizing adjustments. The overall budget is no longer in the red. The overall morale on our campus is improving as we learn new skills to cope in this balanced budget era.
An overall employee survey with 33% of the employees responding is being analyzed. These survey results will soon be reported to the Senate for distribution. The overall goals of the Senate this year are to address in committees the areas of dissatisfaction identified by the faculty and other employees in the two surveys.
There has been a new acute care ward opened in John Sealy Towers with additional bed space opened by the Gerontology Department with both medical and surgical patients treated. There has been rapid growth in the geriatric services on campus in last few years. It is one of the major priorities on our campus.
University of Texas Houston Health Science Center-James Turley
Two new Vice-Presidents have been added one in clinical affairs and one for coordination with MD Anderson.
Office of the Executive VP for Financial Affairs has been re-organized with the addition of several positions at the Assistant VP level and the new level of Chief which is higher than a VP. At the same time there are proposals for reductions in the administration costs.
Financial statements for UT-H are reported to have improved significantly and that the Medical School is reported to be in the black.
The new School of Nursing building continues to be in the planning stage. Currently the plan for the building is to go to UT-Board of Regents at the January meeting with proposed ground breaking now in the late spring. The size of the building continues to shrink and many of the student services will now no longer be able to be supported in the building even though the building is funded with tuition revenue bond funds and was to have a 'one stop shop' for students.
Major fund raising campaign underway for construction of several new buildings including research tower for the Institute for Molecular Medicine, School of Public Health Annex and other buildings.
New PhD program in Health Informatics was approved at the last Texas Higher Education Coordinating Board meeting.
Logo has been redesigned to increase the amount of UT orange.
SACS accreditation has been renewed for the next 10 years.
University of Texas Health Science Center-San Antonio-Cheryl Staats
Francisco Cigarroa, MD was appointed to the President's position effective October 16, 2000. The transition in administration is progressing.
Steven A. Wartman, M.D., Ph.D., Dean of the School of Medicine has been appointed Executive Vice President for Academic and Health Affairs, and will function in both positions.
The Faculty Senate has been established and is moving forward in accordance with the bylaws. Tod Sloan, MD is the Chair, Judy Teale, PhD is Chair-Elect, and Margaret Brackley, PhD, RN is in the position of Past Chair. The Faculty Senate has begun fulfilling the committee structure established in the bylaws and is entertaining items for consideration at the December meeting.
There is an all school effort by faculty for the recruitment of students into all majors in the School of Allied Health Sciences. Web-Based Instruction implementation is being explored. Chair position for Physical Therapy has been filled. Dr. Gionni De Domenico will begin in January, 2001.
Barbara Covington, PhD, RN will assume the position of Associate Dean of Curriculum Resources and Information Technology in the School of Nursing. The searches for filling the Chair positions in the Departments of Chronic Nursing Care and Family Nursing Care remain open, Curricular changes are in progress for the undergraduate program. The TAMUK and UTHSCSA nursing program at Palo Alto Community College is in progress. The cohort of students will begin their second semester studies in January, 2001.
Dr. Merle Olson, Professor and Chair of Biochemistry was named as Interim Dean of the Graduate School of Biomedical Sciences.
University of Texas M.D. Anderson Cancer Center-Marvin Chasen
Since the last meeting the following significant events have occurred at our institution:
Administrative Restructuring: The last campus report contained basic information on the administrative restructuring at our institution. Since that time, a Town Hall meeting on this restructuring was held on October 17, 2000. At this meeting, the core of the new leadership team was introduced and their plans and goals were explored. Questions from the audience (all Faculty invited) were addressed although many of these questions remain to be answered. No minutes of the meeting were taken, but rather, a video tape of the meeting was provided and is to be analyzed by the Executive Committee of the Faculty Senate in order to plan for a follow-up meeting with the administration
Travel Policy: The Faculty Senate is investigating the travel policy changes at our institution that now mandates a sole source travel agency (the only bidder for the contract) for the obtaining of airline tickets under rules dictated by the institution.Specifically, a BTA (Business Travel Authorization) must be applied for prior to travel at prices quoted by the agency (usually State rate). Members of the faculty feel they can obtain better rates than provided and object to spending any more of their academic allotment funds than necessary. However, there is an implied threat that non-compliance will lead to the State taking over such funds and controlling all such travel. The Executive Committee of the Faculty Senate has planned a meeting with the director of this process at our institution in order to fully explore the options available to the faculty with regard to travel requirements.
Conflict Management: The Conflict Management Advisory Committee met to review a number of objections the Senate had to the Conflict Management Policy (this policy attempts to replace our own preferred grievance policy), including who could initiate the conflict management process and the need for a more flexible time period for such a process. The issues were discussed and the Policy is being modified to bring it into compliance with points addressed by the Senate.
Team Anderson Award: This monetary award is presented to classified personnel if specific patient satisfaction criteria are met and there are available funds above the margin necessary to meet the financial goals of the institution for that year. The patient satisfaction criteria were met but not the margin and therefore the award could not be given under the rules. However, the Physician Referral Service (i.e., the faculty practice plan) allocated $2 million dollars from its reserve fund to provide some reward to the anticipated 8,000 employees eligible to receive it. The faculty felt it necessary to do this in light of our designation as the #1 Cancer Center in the U.S. that in large part is due to the efforts of our employees.
Buildings: Much of the Medicine and Surgery faculty along with their support have or are in the process of moving into the new Faculty building. This was necessary to make room in the main facilities for more patient care areas. Plans are under way for two new research buildings (one already is in the building stage) and an ambulatory care facility. Financial planning to fund these buildings have or are in the process of approval at necessary levels of administration and presumably at the State level. These buildings are felt to be necessary in order to "grow" in research, teaching, and clinical service.
University of Texas Health Center at Tyler-Amy Simpson
Representatives: Amy K. Simpson, M.D., Chair, Clinical Faculty Assembly; Zafer Hatahet, Ph.D., Chair, Research Faculty Assembly
Clinical Issues: The clinical faculty continues to express concern about the proposed compensation plan which places 20% of their salary at risk depending on productivity. A trial run of the new plan is scheduled to begin in February 2001. The clinical faculty passed a resolution at the October meeting of the Faculty Assembly that steps be taken to ensure that charges are posted within 24 hours of the date of service and that daily production reports be provided to individual physicians. This will allow physicians to make sure that all their activities are properly recorded and compensation based on accurate data. There is currently no mechanism to provide this data, but a special committee has been formed to see that these requests be implemented by February.
Issues Related to clinical and research faculty: The new proposed faculty grievance policy has been distributed and approved by unanimous vote in both the clinical and research faculty assemblies. We will now arrange a meeting with the President and UT Systems attorneys for final approval of the policy.
7. Fields of Study and Feasibility -- Julie Leidig, Texas Higher Education Coordinating Board; David Couch, Assistant Director of Instruction, Community College Division
8. HIPAA--Dr. James Guckian, Vice Chancellor for Health Affairs; Elizabeth Rogers, Vinson and Elkins
Rogers' Presentation: Health information privacy and security (bound notebook and copy of slides distributed)
PHI - protected health information
Bound notebook: Overview of HIPAA Security and Privacy Standards
Update: State Legislature
Areas of vulnerability not addressed under HIPAA: doesn't apply to paper records-make the rules apply to any form of information. Only administrative causes of action are permitted, no one person held accountable. We won't know what the minimum standards are until HIPAA is finalized.
Tab 7: Joint Press Conference on and Highlights of SB 11. Senator Nelson's Medical Records Privacy Bill
Tab 8: Texas Legislative Privacy Initiatives. Other privacy bills: HB291; SB12 and 13; HJR 15 (HUPP)
Tab 6: Regulatory impact statement. These are conservative figures and are still in the billions and billions.
9. Committee Reports
Academic Affairs-Corbett Gaulden
Invited Guests: Joe Stafford, Ray Rodrigues
Members: M. Hilley, C. Gaulden, Josefina Tinajero, Patricia Harris, Sue Mottinger, Jerry McClarty, Michael Siciliano
The primary topic for discussion at the meeting is the Accountability System.Hilley and Gaulden made comments about meetings on the topic with Regent Miller et al.Ray Rodigues discussed the schedule for Spring 2001.Campus liaisons to be arranged soonest so that groups can be working by Feb. '01. Discussion soon centered on some sort of evaluation of core curriculum or some subset of that. Various ideas for doing so were introduced for discussion. Faculty involvement and "control" was reinforced as a guiding principle.
A first stage of identifying "best practices" through the inventory of current assessments of general education was discussed. Short fuse - January 8, 2001.Discussion of what we already know of current practices for ideas of how to proceed.
The procedure for selection of a faculty "point person" to aid in program development was discussed.Selection could be carried out in consultation between administrator and faculty senate (senate pres.?). The person should be one who could believe in what is happening and is generally respected on campus.UCC should also be consulted.In any event, at least one of the representatives be an actual faculty member.
The philosophy of assessment emerged several times. Assessment of what?: student, faculty member or program.Purpose of the assessment?:progress in program, faculty punishment, or program improvement. Anecdotes were shared in an effort to fully grasp the key issues.
Committee discussed that any results from a Phase 1 measurement project should not be used for decision making, rather for learning about how to proceed.
RESOLUTION: The UT System FAC strongly supports the revision of 75(R) SB 148to reflect permissive, rather than mandatory, language with respect to establishment of Transfer Fields of Study curricula.Specifically, we suggest that the word "shall" in Sec. 61.823 (line 3-3) be amended to read "may". We believe that this was the original intent of the legislation.
Vote passes unanimously
RESOLUTION: The UT System FAC go on record in response to the "Feasibility Report" adopted by the THE Coordinating Board in August 2000.76(R) SB 1261, Sec 4 states that the THE "Coordinating Board shall conduct a study to examine the need for and feasibility of developing a field of study curriculum..." The report adopted by the Board appears to have not been an examination, but rather a status report.
Vote passes unanimously.
Vice Chancellor Sharpe's office will communicate with chief academic officers soon on the selection of persons for an assessment advisory group.Our understanding at this time is that Drs. Stafford and Rodrigues desire that two persons be appointed from each academic campus. One such person will be an administrator involved with institutional effectiveness and the other should be a faculty member. That faculty member should be knowledgeable concerning general education curricular issues. For example, the faculty member might be someone who has demonstrated leadership as the chair or member of such committees as the University Curriculum Committee, Educational Policy Committee, Core Curriculum Committee, etc.
Health Affairs Committee - Richard Rahr
Members: Linda Philips (UTMB), Jim Turley (UT-Houston), Richard Rahr (UTMB), Dick Grimes (UT-Houston), Lisa-Ann Wuermser (UTSWMC), Amy Simpson (UTHSC-Tyler), Tod Sloan (UTHSC-SA), Joel Dunnington (MDACC).
Health Institutions Update (JB Pace, Special Assistant to Dr. Mullins)
Employee Group Insurance (Dan Stewart, Director)
ACTION ITEM: Appoint Joel Dunnington (MDACC) to represent the Health Affairs Committee on EGI Advisory Committee with two representatives from all 15 campuses. A person from Health Affairs should be appointed each year.
VOTE: passes unanimously
Governance Committee - Robert Nelsen
Present: Robert Nelsen, Co-Chair; Cheryl Staats, Co-Chair; Wendy James-Aldredge; Zafer Hatahet; Jon Williamson; Hans Kellner; Judy Teale; Louise Strong; Mansour El-Kikhia
The Governance Committee finished its work on receivership. We recommend that the following policy be offered to all institutions as a sample policy.Each institution, of course, should modify as needed.
Academic Receivership Policy
In the case of the invoking of academic receivership in any unit within the University of Texas at______________ (or _____________Health Science Center), the institution shall abide by the following policy and procedures to ensure due process.Academic Receivership is understood to be any action that suspends normal operating procedures that regulate the functioning of any unit. Academic Receivership encompasses any actions that affect the structure and mission of an academic entity adversely affecting faculty performance, development and professional advancement or involves the application of Regent's Rule, Part One, Chapter 2, Section 14.3 and consistent with the procedures established within the Regent's Rule Chapter III, Section 6 (11), 6.111, 6.112 and 6.113.Academic Receivership shall under no circumstance hinder or curtail the rights and duties of the affected faculty including the rights to participate in faculty governance. This section shall not be construed to create a cause of action for educational malpractice by students or their parents, guardians or persons acting as parents.
No decision regarding the elimination or reduction in scope of an academic program shall be made without thorough consideration of reasonable, viable alternatives as outlined in the policy.
1. Upon identifying one or more academic programs for potential Academic Receivership, the President shall notify the appropriate faculty governance organization along with the administration and faculty of the affected programs in writing.
2. Upon notification, in order to resolve underlying conflict, the President shall appoint within 7 days a mediator acceptable to the affected parties. Upon this appointment the mediation shall not exceed 30 days.
3. If mediation is unsuccessful, a Review Committee shall be created. The Review Committee shall be comprised of 4 faculty members appointed by the Faculty Governance Organization and 3 members appointed by the President.
4. The Review Committee's conclusions shall be presented in the form of a written report addressed to the President, the Faculty Governance Organization, and affected faculty.
MOTION: Send this back to committee with the specific charge of creating a preamble that will adequately define academic receivership based on the examples where it has been used and where these examples are not covered under Regents Rules, such as program abandonment.
VOTE: Yea-11; Against-9
Resubmit Resolution from March 23-24, 2000 concerning contracts:
Faculty letters of appointment should be distributed no later than the first day of classes and should contain the following information:
VOTE: Passes unanimously
Faculty Quality Committee - James Bartlett
Having received only one proposal in response to the RFP for a new Faculty Satisfaction Survey, we propose re-opening a modified RFP inviting proposals from staff of U.T. Systems components, faculty and staff of other universities and the private sector.
Our rapidly evolving efforts to work with the Board of Regents in developing accountability/assessment tools, have important and complex implications regarding academic freedom. We propose that a member of the FQC serve as a liaison to the Committee on Academic Affairs to monitor progress work on this problem with specific regard to academic freedom.
We plan to begin reviewing the outcomes of Periodic Performance Review on the various U. T. System campuses.
10. Meeting adjourned at 1450