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The University of Texas System
Faculty Advisory Council

Meeting Minutes: October 6 - 7, 2005

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Present:

Barry Norling-Chair

UTHSC San Antonio

Dennis Reinhartz-Chair Elect

UT Arlington

James Bartlett-Past Chair

UT Dallas

Angela Shoup-Secretary

UT Southwestern

Daniel Formanowicz

UT Arlington

John Priest

UT Arlington

Alba Ortiz

UT Austin

Linda Reichl

UT Austin

Karen Fuss-Sommer

UT Brownsville

David Pearson

UT Brownsville

Murray Leaf

UT Dallas

Robert Nelsen

UT Dallas

Steve Johnson

UT El Paso

Gregory Rocha

UT El Paso

Cynthia Brown

UT Pan American

Kristin Croyle

UT Pan American

Doug Hale

UT Permian Basin

Jim Olsen

UT Permian Basin

Mansour El-Kikhia

UT San Antonio

James McDonald

UT San Antonio

James Hatfield

UT Tyler

Christine Baker

UTMB Galveston

Mark Winter

UTMB Galveston

Borje Andersson

UT MD Anderson

Linda Nieman

UTHSC Houston

Ted Pate

UTHSC Houston

Deborah Baruch-Bienen

UTHSC San Antonio

Margaret Brackley

UTHSC San Antonio

John Wentz

UT Southwestern

Vijay Boggaram

UTHSC Tyler

 

 

 

Thu., October 6, 2005

 

9:00-10:00 AM

 

Barry Norling, Chairman, UT System FAC

Introduction to New Members

You can logon to www.utsystem.edu/utfac/ for information about the FAC. The FAC serves in an advisory capacity to the BOR and the Chancellor’s office. After each FAC meeting, the Chair and Vice-Chair meet with either the Chancellor or a Vice-Chancellor. An officer from the FAC attends every major BOR meeting. In the February meeting each year, the FAC presents issues of interest to the BOR.

 

Charges to the UT FAC:

  • Identifying issues of concern to the faculty, BOR, or well-being of the UT System.
  • Responding to issues at the request of the BOR, Chancellor, UT System Administration, and/or UT System FAC membership.
  • Conducting fact-finding, background exploration, exposition, analysis, and deliberation on issues and developing recommendations and/or action plans for review by the UT System FAC.

 

 

  • Disseminating information to the UTSFAC, Board of Regents, and faculty and administrators of U.T. System components.

 

Standing Committees:

Academic Affairs: Co-chairs Cindy Brown & Linda Reichl

Makes recommendations on issues related to the academic mission and well-being of faculty, including:

  • Academic standards of excellence and professional ethics.
  • Resources for academic infrastructure to deliver academic programs.
  • Relations with students, including instruction, discipline, and ethics.
  • Program initiation, review, and termination.

 

At present, Academic Affairs is addressing the following:

  • Accountability
  • RAND testing on campuses.
  • Bridge funding to encourage cross-campus collaborations.
  • Joint programs and joint appointments of faculty.

 

Faculty Quality: Co-chairs Daniel Formanowicz & Robert Nelsen

Makes recommendations on issues related to the recruitment, retention, and support of the faculty, including:

  • Faculty responsibilities and workload.
  • Faculty compensation, including equity among U.T. System component institutions and with their academic peer universities, and the basis for merit salary increases.
  • Faculty benefits and other quality of life issues, including insurance, retirement programs, educational benefits, sufficient support personnel, and family related issues.
  • A supported professional development leave program.

 

At present, Faculty Quality is addressing the following:

  • Problems encountered with hiring foreign citizens (delays, etc.)
  • Presentation/recommendations on the Business Policy Memo re: research data.
  • Merit salary: some schools have merit policies, others do not. Guidelines need to be developed.

 

 

  • 360 degree evaluation of administrators, staff and others to foster more faculty friendly and student friendly institutions.

 

Governance: Co-chairs Mansour El-Kikhia & Murray Leaf

Makes recommendation related to the role, status, and well-being of the faculty, including:

  • Faculty participation in academic decision-making, institutional budgets and planning, and management and administration at the departmental, college, component, and System levels.
  • Faculty governance processes.
  • Hiring, evaluation, continuation, tenure, promotion, and termination of faculty.
  • Selection, evaluation, continuation, and termination of administrators.

 

At present, Governance is addressing the following:

  • Resolution passed at last meeting re: HOP. Sections of HOP pertaining to faculty matters should be clearly delineated. Such sections should be written by faculty to some extent, or with significant input from the faculty. This should be implemented in Regent’s Rules.
  • Every institution should have a written policy re: development of search committees for higher level administrators.

 

Health Affairs: Co-chairs Mark Winter & Ted Pate (elected during this meeting)

Makes recommendation related to the role, status, and well-being of the faculty at the medical components, including:

  • Faculty compensation.
  • Policies for sharing of expertise within the U.T. System and the community.
  • Ethics and informed consent issues.
  • Oversight of health and dental benefits.
  • Guidelines for peer review of clinical practice.

 

 

 

 

 

 

 

Reviewed standing issues:

  • Issue with sick leave pool: Sick leave is administered differently across the UT System. Suggestions: Consider a system like at the University of Iowa. In the Iowa system, when 850 H of sick leave have been accumulated, the employee may opt to convert to ½ day vacation if not used.
  • Issue with insufficient sick leave for maternity leave: The Health Affairs Committee will review maternity leave guidelines on different campuses. The amount of allowed sick leave on some campuses is based on the physician’s suggestion. Any maternity leave policy should also provide for adoption. Action item: Evaluate other campuses across U.S. re: sick leave, sick leave pool, & family leave. Look at recommendations from scientific sources re: recommended leave. UT San Antonio passed a family leave policy of 16 days for maternity leave that can be counted as sick time.

 

The FAC can use two avenues to effect change:

  • Resolutions sent to the Chancellor
  • Recommendations presented to the BOR at one meeting each year (usually in February).

 

Recommendation: All FAC members should go to the UT System website and review the Regent’s Rules.

10:00-10:30 AM

 

James Bartlett, Past-Chair, UT System FAC

August 10-11, 2005 Board of Regent’s Meeting

Chief concern of BOR: Capital improvement program for new buildings and facilities. This is under-funded, especially in light of Closing the Gaps. More money is available for buildings on medical campuses than on academic campuses, although the Closing the Gaps initiative would suggest greater need on academic campuses.

Capital improvement is connected to tuition revenue bonds, which were not passed by the legislature this session.

 

Response to initiatives from the FAC and from the Student Advisory Council:

  • Students
    • Code of Honor: System’s response: provide with model honor code (UT Austin)
    • Impact of tuition increases on students that don’t qualify for financial aid. System’s response: Evaluate/review
    • Request for improved accessibility of information re: mental health resources at all components. System’s response: Evaluate/review
    • Administrative position at each component re: diversity issues. System’s response: Consider whether this is the best way to promote diversity. Evaluate/review.
  • FAC:
    • Provision of bridge funding for researchers who have applied for grants that were not approved but received high priority scores. System response: Good idea, but no funding available at System. Encourage implementation at campus level. Ken Shine reported this is already in place at all health components.
    • System wide database. System response: Enthusiastically in favor. This is currently in progress/development. At the August meeting, the BOR stated it should be functional in a few weeks.
    • State of nursing education in the state and nursing shortage. System response: Ken Shine is taking this issue seriously. He announced a nursing initiative with a proposed $5 million of LEER funds to support nursing education. He also proposed using $10 million for a public health initiative throughout the state.

 

Ashley Smith reported on the legislative session:

  • Tuition flexibility. Threats to stop were unsuccessful.
  • Movement for state-wide accountability tied to tuition flexibility did not pass.
  • Top 10% rule was not modified.
  • Tuition revenue bonds that were badly needed for new buildings were not approved.
  • Non-voting student member of the BOR passed.
  • Graduate medical education fund to be used for Ken Shine’s initiative to fund more residencies in the state.
  • Higher education relieved of some state reporting burdens.
  • 120 hour rule requiring undergraduates to graduate within 120 hours did pass. Must petition for extra hours for engineering programs, etc.
  • No repeat also passed.
  • Increased appropriations in the range of 7-8%.

 

The FAC has been interested in establishing a tenure system at UT HSC at Tyler. The proposal for term tenure was put before the BOR in August. Some regents were concerned about the long-term financial obligation. At the executive meeting that followed, the proposal was tabled.

 

 

ORP: Matching for long-term employees is 8.5%. For employees hired Since 1995, this was reduced significantly. Now campuses can, at their discretion, raise the value again for new hires.

 

Compacts with President’s of all campuses and the Chancellor: At each BOR, 1 academic & 1 medical campus President presents on how they are working to achieve the goals of the compacts.

 

10:30-12:30 PM

 

Scott C. Kelley, Executive Vice Chancellor for Business Affairs; Randy Wallace, Associate Vice Chancellor-Controller And Chief Budget Officer; Terry Hull, Director Of Finance

Budget Primer

Scott Kelley provided an overview of “Fund Accounting, Financial Statement Overview/Reporting” (see handouts).

All budgets are initially prepared by the campuses. The campuses present their budgets to the system where they are reviewed and modified if needed. The System insures the budget is balanced, makes sense financially, and tracks the budget over time to see whether assumptions are consistent with what is actually occurring.

 

Randy Wallace: gave a presentation on “Funding Higher Education Basics” (see handouts). This included details about the appropriation process.

 

Terry Hull: Provided an “Overview of U.T. System Debt Programs” (see handouts).

 

12:30-1:30 PM

E. Ashley Smith, Vice Chancellor for Governmental Relations and Policy; Carlos Martinez, Asst. Vice Chancellor for Governmental Relations

Wrap-up of the 79 th Regular Legislative Session and 1 st and 2 nd Called Sessions

  • Appropriations Bill: Increase in Health institutions of 8.14% up to $1.57 billion. Academic appropriations increased 7.6%. Complications/issues in interpreting these increases: Health institutions experienced a 2% reduction in FY02-03; the reduction was 12% for Academic institutions in FY02-03. The Office of Governmental Relations is now trying to get legislators to look at dollars per student. The 3% inflation factor needs to be considered. The Office of Governmental Relations is working to align our interests to those of the state (closing the gaps, indigent health care, etc.)
  • Health institutions: Introduction of funding of GME was successful. Health institutions received $25 million. UT System health institutions contribute over a billion dollars each year to indigent health care in the state. This will be a formula funded program. However, there is a need to resolve the funding issues at the federal level: In 1986, costing was surveyed nationally, but the state of Texas was conservative with estimates. This led to reduced funding for Texas. For example, Texas gets funded at $40-50,000 per resident and NY gets $150,000 per resident.
  • Due to issues in sell of body parts at UTMB, a bill was introduced to put a $100 million ceiling on such claims. The proposal was first cut back from $100 million to $1 million, and was later eliminated all together.
  • New on the books:
    • Enterprise fund put together in the 04-05 biennium of $295 million. The fund was renewed at $140 million. The intention of the Lieutenant Governor is that those receiving these funds would immediately have new jobs to offer. The Governor recognized that in order to compete with the Governor of NY in attracting companies to Texas, research and development must be the focus. He created the Emerging Technology Fund. $200 million has been placed in the fund. There are three components: 1.) $100 million for research grants, to issue as many $500,000 and $1 million grants as possible. The largest will probably be $3-4 million; 2.) $50 million to a matching program; 3.) $50 million for recruiting teams of researchers. A 17 member board was appointed last month. The board will try to make some awards by December. They are currently busy defining themselves. In addition to this statewide board, there will be 7 regional boards. The objective is to create a peer review system dedicated to investing in projects most likely to produce innovation and commercialization.
    • The bill passed to put a nonvoting student member on the BOR. Now the details must be determined. First, the selection process must be defined. The Governor’s directive states the Chancellor must review all applications, which will be blinded as to student and institution. Identifying information will be restored for the purpose of the Governor’s review. Another issue to consider: Should the student attend the Executive sessions as they are supposed to be confidential?
    • Senator Duncan took the lead to reconcile the venture capitalists community with UTEMPCO’s board. By the end of the session, a bill was passed that permitted us to meet the objectives of the legislature for adequate disclosure while also meeting venture capitalists’ level of acceptable disclosure.
  • Did not pass:
    • Academic institutions: Tuition deregulation reform was attempted. No changes were passed.
    • UT System wants $106 million in tuition revenue bonds. These did not pass and are being held back by the Lieutenant Governor until school finance is resolved. The House was supportive, but the Senate cut.
    • 5600 bills were introduced; approximately 1600 passed.
  • Signed Memorandum of understanding with Sandia and the entire UT System (originally with UTA, UTD & UTSW). As part of the agreement, the employees at Sandia will receive instate tuition at UT System components.
  • UT System is cautiously optimistic about our chances of getting the contract with Los Alamos. We should hear from DOE in December. Dr. Paul Robinson, who ran Sandia for 10 years, is head of the Lockheed Martin/UT System team.

1:30-3:30 PM

Campus Reports (attached)

Minutes for the June 2005 meeting were approved: Motion for approval: Murray Leaf; Seconded by Mark Winter and James McDonald. Unanimously passed

3:30-5:00 PM

Committee Meetings (attached)

Fri. October 7, 2005

 

9:00-10:00 AM

Committee Meetings, continued (attached)

10:00-11:00 AM

Campus Reports, continued (attached)

11:00-11:15 AM

Geri Malandra, Assoc. Vice Chancellor for Institutional Planning and Accountability

Board of Regents Planning Process

The UT System Board of Regents Planning Task Force is collecting information for the new BOR planning initiative to look at the long-term strategic plan. Pursuant to a presentation by Chairman Huffines introducing a framework for development of a renewed strategic vision and plan for the UT System, the BOR, system administration and presidents all agreed to get aligned re: common goals. The plan will focus on a vision of where UT System and higher education in Texas should be in the next five to ten years.

As part of the process, the taskforce is looking around the country to find examples of best practices for similarly complex and large systems. They have learned there are different approaches depending on the issues encountered by the system. Overall, UT system has tremendous areas of true strength and commitment to the overall cause all are addressing. This process is directed to bringing to the surface common critical issues and finding alignment. The taskforce is requesting assistance from faculty. They would like to receive advice and opinions from faculty, as well as student and staff, about what issues we should be addressing now to get where we want to be in 10 years. The taskforce is requesting each individual member of the FAC respond to the question below:

As you look ahead five to ten years, what do the Faculty Advisory Council members each consider to be the top two to three key issues or priorities that the UT System will encounter?

Each FAC member will receive an email in the next week. The taskforce is creating a relational database and responses will be coded by theme.

11:15-11:30 AM

Murray Leaf, Co-Chair Governance Committee, Faculty Advisory Council

Diverging Paths for Higher Education

Community Colleges in Texas: Trends & Consequences (Texas Schools Project: Paul Jargowsky & Vera Holovchenko). Murray Leaf reported on some data from the above mentioned study. He will attempt to provide some of the data via email to the FAC. The study involves tracking students who took the 1992 TAAS and their educational outcomes. Murray Leaf evaluated the data for a relationship between community colleges and higher education. Community colleges are believed to serve as a gateway for universities. Murray reported that the data from this report do not necessarily support that assumption. Community college enrollment is rising, but higher education enrollment has remained flat for the last 10 years. High school graduates are increasing faster than Community College graduates. Less people, relatively speaking, are going to 4 year schools. The number to close the gap increased this year from 500,000 to 700,000. When gender differences were evaluated, it was noted that the percentage of females in higher education is increasing; thus, fewer males are going into 4 year schools. Of 162,524 in the cohort, 7.99% attended university only, 23.35% attended both community college and university, 29.07% attended community college only and 39.6% attended neither. Of the 7.99% that attended university only, 3.9% graduated; of 23.35% that attended both community college and university, 12.51% graduated from university and 2.63% of the 29.07% that attended community college only graduated from community college. The students attending university had higher achievement scores on the TAAS than those attending the community colleges.

11:30-12:00 PM

Clair Goldsmith, Assoc. Vice Chancellor and Chief Information Officer

Draft BPM on Research Security

Clair Goldsmith presented on “Safeguarding Research Data: Proposed Policy, Feedback, Alternatives and Next Steps”. See handouts for detailed discussion.

This presentation traced the background and proposed policy for protection of research data. The original proposal was offered followed by discussion of feedback received. Based on the feedback received, alternative approaches were suggested:

  • Current Path: Issue BPM for Safeguarding Research Data
    • Modify BPM draft to address feedback received and incorporate recommendations
    • Align BPM draft with TAC 202 and BPM-53
  • Issue umbrella BPM for Safeguarding Confidential and Sensitive Data
    • Provide guidelines for data classification
    • Include all data classified as confidential or most sensitive (e.g., student, protected health information, research, SSN, financial)
    • Serve as baseline for current legal requirements (e.g., HIPAA, FERPA) as well as for future mandates requiring protection of confidentiality, integrity and availability of data
  • Amend BPM-53 to address requirements of the SAO

Based on the feedback and discussion, Clair Goldsmith indicated that he would pursue alternative 1

  • Modify BPM for safeguarding research data to:
    • Align draft with TAC 202 and BPM-53 and minimize redundancy
    • Redefine the scope of research data to include only digital information on university equipment
    • Incorporate feedback and recommendations received
  • Distribute revised BPM draft to FAC and OGC for review and feedback
  • Distribute BPM draft to VPs of Academic Affairs and Research for review and feedback

12:00-1:00 PM

Terry Sullivan, Exec. Vice Chancellor for Academic Affairs

System-Wide Initiatives

  • The Chancellor was at UTSA yesterday and at UT Arlington today, thus he could not attend the FAC meeting. Terry Sullivan is trying to get him scheduled for the December FAC meeting.
  • A series of best practices seminars are being held by Academic Affairs. Each institution is asked to send 5 representatives and the FAC is also encouraged to send 5. A seminar in June focused on Honors programs. In August, a seminar was held on hiring new faculty and in September the topic was graduation rates.
    • Graduation rates are emphasized this year. Our actions today will be reflected in graduation rates 6 years from now. Each campus is being asked to develop a plan tailored for their specific institution to increase their graduation rates. Increasing graduation rates is a high priority of the Regents and the Chancellor.
      • The Federal definition of Graduation rate is the proportion of first-time fulltime degree seeking freshman that graduate in 4, 5 or 6 years. Terry Sullivan has developed another metric: the ratio of degrees granted to freshmen admitted.
      • Terry Sullivan’s office will be developing a URL for the materials provided at the conference. UT SA found the conference so beneficial, they plan to hold a seminar themselves for their entire faculty to receive the information. UT Austin and UT Arlington both have adopted plans for increasing graduation rates. To be successful, all have to work together: academic counselors, registrar, faculty, president and provost.
      • Robert Nelsen requested that each FAC member take the 20 item checklist from the materials to their faculty senate for review.
    • Later this month there will be a conference on Institutional Effectiveness to prepare for SACs accreditation. The conference will be on Tuesday, October 25, 2005 in Austin. UT El Paso is scheduled for SACs reaccredidation this year. Every campus must develop a QEP. Another issue to be addressed is educational outcomes. We must be able to demonstrate that students have learned.
    • A conference on faculty mentoring is on the work plan for this year.
  • Terry Sullivan provided an update on the search for a new president at UT Austin. The current president will be assuming another position as of February 1. The BOR is developing contingency plans in the event an acting President is required. Search firms were retained who provided a list of candidates. The BOR will probably decide on a list of people to interview next week. The candidate pool is very strong. The committee will interview people and decide on a short list to send to the Regents. The list must have no less than 5 and no more than 10 candidates. All must have a majority vote from the committee to be forwarded to the Regents for consideration. The Regents will hold a set of interviews before naming finalists. Finalists will be invited to campus for a 2-3 day visit. By The end of this month, Terry will have given 11 talks to groups of community leaders about this topic in an effort to include the local community and, thus, engender more support for the new president. There are two Regents on the committee. The Committee is looking for Values, Vision, and Vitality. The successful candidate must have experience making things happen in a big corporation.
  • UT system spends over ½ million dollars per year on SACs (membership, etc). Each campus has delegates to SACs. Terry has asked to send people from her office to SACs meetings, but this has been refused. Terry suggested it would be a good idea to get the faculty senates to speak with the President and Provost about delegates to SACs.
  • OGC has assigned a couple of attorneys to work with Terry on a project she calls the over-interpretation of FERPA. This includes looking at teaching evaluations.

1:00-2:00 PM

Committee Reports

2:00-3:00 PM

FAC Executive Committee Meeting (see Minutes)

 

 

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