Committee and Campus Reports
October 11-12 Faculty Advisory Council Meeting
I. Committee Reports
Co-Chair Karen Fuss-Sommers
Co- Chair Joel Dunnington
We met both days. We discussed several different items concerning health affairs. There was a long discussion about the U.T System Practice Plan Bylaws and the response to the U.T System. These had been finalized by Dr. Dunnington and discussed at the UTFAC Executive Committee prior to this meeting.
We discussed the 90 day no health insurance probationary period. This is viewed as a recruiting impediment for graduate students, post docs, fellows and others. Apparently some campuses pick up the cost of these 90 day waiting periods and provide them for the faculty and staff. We will research more about this.
There was a question about non-compete clauses in the U.T Southwestern contracts. We had had not heard before that any campus had a contract like this. This clause means that if a faculty member decides to leave this institution, they cannot start a practice in the city. Dr. Dunnington will follow up on this with the Health Affairs Office.
There are numerous reports of contracts not available to be signed by September 1 of the fiscal year, as required by U.T System. We will look into this.
We will look into whether campuses allow stopping the tenure clock when a faculty member takes FMLA leave.
Murray Leaf cochair email@example.com
Tasks. The committeee developed the following tasks, and the FAC approved their undertaking them.
1. LANGUAGE DEFINING FACULTY
Look up or write language defining “faculty” for purposes of meeting requirements for consultation with faculty.
2. MOBILIZE FACULTY TO RESPOND TO SANCTION CREEP
Write a description of the problem of the wide range of federal laws that have provided that various agencies write rules for interpretation and administration of those laws by means of the power of the assigned agency to cut off all federal funding the university. The result has been an unintended and largely unplanned and uncoordinated legal minefield that in aggregatehas substantially the opposite effect from the legislation has usually intended, making campuses less flexible in adapting to student needs, less efficient in the use of resources for their primary purposes of research and teaching, and less safe.
Our aim is to circulate the description to other major systems to enlist their support in two respects. First to focus faculty attention on it; faculty are commonly aware of the many results of this tendency, but not aware of the underlying cause. Second, it is to enlist their support in making our concerns known to our various reprsentative professional and educational associations, and directly to our representatives in Congress.
Draft a model resolution that campuses can circulate for consideration in their governance bodies, particularly in high-level bodies comparable to the FAC.
We will also compile the following lists.
1. a list of laws and agencies that have contributed to this problem, so that as they come up for renewal or amendment they can be adjusted to make the sanctioning powers provided less sweeping, and hence less disruptive.
The initial list is:
FERPA: Family Policy Compliance Office (U S Dept of education, LeRoy Rooker)
HIPAA: USHHS, Office of Civil Rights
CIVIL RIGHTS ACT: EEOC
DIGITAL MILLINIUM ACT: FCC, FTC
Research Act of 1974 and various: USFDA and USHHS through IRBs
2. a list of professional and scholarly associations to urge to join our efforts.
a list of legislators on key committees who understand the problem and would appreciate our support.
NEA (TFA) http://www.nea.org/index.html
Association of American Colleges and University
Council of Regional Accrediting Commissions.
American Association of Community Colleges
Association of American Medical Colleges
American Council on Education http://www.acenet.edu/
3. A list of key legislators in both houses.
Senate Committee on Health, Education, Labor, and Pensions. http://help.senate.gov/index.html
House Higher Education and Labor Committee http://edlabor.house.gov/
4. A list of websites that follow these kinds of concerns;
Inside Higher Ed: http://www.insidehighered.com/
Council on Higher Education government relations page:
5. Perhaps also a list of legislators from key constituencies in Texas who may or may not understand the problem but who will support our efforts if they can be persuaded.
We should also contact Bill Schute, the UT system federal liaison. Perhaps invite him to meet with FAC if he will be in the area at the time of the meeting.
3. FORMULATE POLICY ON OWNERSHIP OF RECORDED COURSES
The FAC agreed that the Governance Committee should formulate an explicit policy on who “owns” recorded classes. Apparently, some campuses are recording classes with or without the originating instructors permission with the aim of continuing to use them in that instructors absence and without that instructor in control of the course. This seems usually with distance learning courses, but not exclusively and not necessarily. The FAC has consistently agreed that ownership resides with the instructor who develops the course unless the instructor has a specific contractual agreement to the contrary, but this is not in Regents’ Rules or comparable system policy. Governance should develop wording for the regulation and find a place to put it.
Minutes submitted by
Murray Leaf, CoChair.
II. Campus Reports
UT-Arlington Campus Report
1) Faculty Senate Business –
2 ) Administrative Searches & Reviews– The university has hired a new Vice President for Human Resources, a Vice President for Communications, and a new Vice Provost (primary responsibility is oversight of our QEP). In addition we will be searching for a Dean of the Honors College (internal search) and a Dean of the School of Urban and Public Affairs. The search for the Dean of the Honors College has begun but it is unclear when the search for the Dean of SUPA will begin. We are also reviewing three Deans this year, the Dean of education, the Dean of Social Work, and the Dean of the Graduate School. The chairs of these committees have been named and the Provost is in the process of forming the review committees. In the process of setting up the reviews, we discovered that our policy on review of administrators doesn’t really work for the Dean of the Graduate School (or for that matter the Dean of Libraries or Dean of the Honors College) because he does both have a faculty per se. The Senate in consultation with the Provost has put together a review process for the Graduate Dean in order to expedite the current review and we will be working on amending our policy to cover these situations in the future.
3) Provost Search – A search firm has been put in place and the search committee for a new Provost has been formed. The committee has met once and will be meeting again at the end of this month to begin review of candidates. The search committee is co-chaired by the Dean of Liberal arts and John Priest Chair-Elect of the Faculty senate. The current chair of the Senate ( Dan Formanowicz) is also on the committee.
4) Gas well - The gas well company will be beginning to drill in the near future. There has been some controversy as a result of the unhappiness of some individuals living in neighborhoods around the university with the drilling. In general the faculty and students seem to be supportive.
5) Behavioral Intervention Team - The university has established a Behavioral Intervention Team which is intended to be a centralized referral system for issues dealing with student behavioral problems. It is still very much a work in progress but its goal to ensure a coordinated and systematic response to behavioral incidents and assist in protecting the health, safety and welfare of all members of the UT Arlington community.
UT El Paso
M. L. Ellzey, Jr., Ph.D.
Two concerns came from the SACS Review two years ago: Curriculum Reform and Advising. Curriculum Reform has proceeded rapidly, mainly with the incorporation of the 120 hour rule for degree plans. Only a handful of departments have yet to complete the task. On the other hand, we are just getting organized for dealing with advising. This is because curriculum is mainly under control of faculty, whereas the organized part of advising is predominately staff. The advising efforts are being conducted under the rubric of Success in the Middle Years, since UTEP has already done a lot for entering and graduating students. In fact, student mentoring by faculty will be an important part of the effort.
All dean positions are filled for the time being. It is fascinating to watch individuals structure and define the position of dean, particularly if they have had no prior experience. Unquestionably, some training would be advantageous for everyone.
The campus bookstore is being outsourced to Follett with some unfortunate consequences at the start of this semester. The kinks may be worked out with the help of a faculty/student/staff oversight committee. A new bookstore building is being built on the edge of the campus for easy access.
New parking regulations and fees have gone into effect with good and bad results. The system is under review for fine tuning.
Campus security is a concern and is being addressed by the campus police and the Dean of Students office working together. A number of workshops on dealing with difficult students are scheduled. Plans have been made to handle Virginia Tech type situations, but money is the determining factor.
The Provost has proposed new admission criteria based on testing at the high school level. These have been referred to the appropriate faculty committee for consideration and codification.
Several highlights from the past few months:
1. New UTMB President--- Dr. David Callender assumed his role as UTMB President September 1. He has met with the Faculty Senate at one monthly meeting and a special called meeting with the Faculty Senate regarding the UTMB budget, and he has held his first campus-wide town meeting.
2. SACS activities-- UTMB has submitted its Compliance Certificate to SACS; visit scheduled for February 2008.
3. New residency in emergency medicine-- UTMB has received approval for a residency program in emergency medicine to alleviate shortages in this clinical area.
4. 3-Share program— The Houston Endowment has awarded UTMB a $1.6 million grant to help fund the start of the Galveston 3-Share Plan, an innovative program to improve health care access for the working uninsured in Galveston County. The 3-Share Plan will provide small employers (those with at least two but fewer than 50 employees) based in Galveston County the opportunity to offer affordable, comprehensive health benefits to their employees.
5. School of Nursing — The SON has had a 20% increase in new students (now about 160) without a corresponding increase in resources, leaving the SON financially challenged. A Center for Nursing Practice is being developed by the SON, in part, as a means to improve the financial situation. The annual fund raiser held by the SON to raise $100,000 in scholarships for its students will take place shortly.
6. School of Allied Health Sciences— The SAHS is ranked 11 th in the US in NIH funding.The Physical Therapy program has received approval from the THECB to transition to the DPT degree; more than 80% of PT programs in U.S. offer the DPT degree.
7. School of Medicine — The 2009 class had a 99% pass rate on the USMLE Step I exam, with a mean score of 229 (nat’l mean was 217). The SOM welcomed 225 new students in August .
8. GSBS—Medical Discovery News radio program by Drs. David Niesel and Norbert Herzog is a weekly series of episodes on public radio providing insights to a variety of biomedical science topics.
Faculty Senate Activities —
a. Annual Faculty Senate luncheon held in September.
b. Expect this year’s activities to focus on: Faculty Compensation Plan, updates to senate bylaws, Grievance Plan and Ombudsmen, Online Training, Practice Plan, and IHOP analysis.
Tom Albrecht, Chair, UTMB Faculty Senate
University of Texas Southwestern Medical Center
I'm going to be representing UTSW at the FAC mtg (Dr. Grinnell is unable to attend). The message from Ted indicated that we were to send you a report of activities on campus. I'm president of the FS this year and our focus is on "Faculty Development and Retention". We're just getting started on this (our first meeting was 9/20). We will invite various campus leaders to our meetings and conduct "hearings" related to these issues (development and retention of faculty). The Dean and members of the Promotion and Tenure committee are scheduled for 10/18. We've also developed a survey so that senators can gather information regarding the issues pertaining to why individuals left.
The "hearing" approach worked well last year when Dr. Grinnell was president. The subject was possible transformational changes in student learning. A summary was prepared, and I have attached it. We plan to prepare a summary at the end of the current academic year as well.
Also, UTSW is looking at ways to improve clinical research information management, and enhancement of the clinical research program is a major focus of UTSW. I have been on the IRB for a number of years, and there have been many changes, primarily in the area of enhanced use of electronic documents.
Hope this is helpful, and if I come up with some other info I'll pass it on. Looking forward to meeting you.
Below is from a powerpoint supplied by UTSW:
Development and Retention”. On 10/18 we will hear from the dean
and members of the P&T committee. A survey has been developed to
obtain information regarding why faculty left UTSW.
management and clinical research in general. A UT Southwestern-based
Collaboration* recently received $34 million from NIH to establish the North and Central Texas Clinical and Translational Science Initiative.
to provide more assistance to investigators (e.g., “Pre-review”).
*Includes Texas A&M HSC’s Baylor College of Dentistry, UT Austin School of Nursing, UNT HSC, Texas Tech School of Pharmacy, UT Dallas School of Behavioral and Brain Sciences, UT HSC Houston School of Public Health, and Erik Jonsson School of Engineering and Computer Science at UT Dallas
UTSW Faculty Senate Study Project, 2006-2007
During the 2006-2007 academic year, the UT Southwestern Faculty Senate
focused its attention on student learning issues. This topic was relevant to the now ongoing SACS accreditation process, which requires the university to prepare a Quality Enhancement Plan (QEP) by January 2009. The purpose of the QEP should be to delineate how transforming improvements in the quality of student education at UT Southwestern will be achieved.
To begin the process of determining what might be the focus of such a transformation, the Faculty Senate interviewed medical students and residents; deans involved in medical school education; graduate students and postdoctoral fellows; deans involved in graduate school education; and students, faculty and deans involved in allied health sciences education.
As might be expected, there were different sets of concerns raised in each of the group interviews, and the focus was at different levels, e.g., instructional quality (how good are my courses), diversity of opportunities (am I receiving the necessary training for my future career), and integration of my experience within the medical center as a whole.
Overall, enhancing instructional quality was of greatest concern in the medical school. In the graduate school, while enhancing instructional quality also was very important, enhancing diversity of opportunities received even greater emphasis. The difference can be understood in terms of career paths, which are relatively clear for medical students and residents but in transition for graduate students and postdoctoral fellows. The traditional function of graduate education to train academic teachers and researchers is increasingly only part of a more diversified set of potential outcomes. Finally, for the school of allied health sciences, given the breadth of programs and students, developing a unified identity and sense of integration with the medical centers was the highest priority and appears to remain an unrealized challenge.
Allied health students will likely function as part of interdisciplinary teams, but organization of the curriculum includes few opportunities for interdisciplinary instruction and interactions between bachelor and master’s programs and between allied health students and medical students....As a result, interactions between research, clinical, and allied health components of the medical center are not actively promoted at the level of students or faculty.
The size and complexity of UT Southwestern creates a vast, yet untapped source of enrichment for medical students, residents, allied health students, graduate students and post doctoral fellows. These groups of students function mostly in their individual realms with little or no interaction with other students or members of the “outside world” with whom they will most likely interact in the “real world” of their future. We suggest that through integration of interdisciplinary resources this separation could be transcended.
Medical students may be totally unaware of the research being conducted virtually next door, research that almost certainly will impact their later clinical practice. Furthermore, some of these medical students will undoubtedly find themselves in an academic setting in the future. Nevertheless, they may have missed the opportunity to learn from their counterparts in the research arena at the time they were forming their clinical background. A suggestion was made that medical students could be attached to a research project that they could follow over an extended period of time. The interaction could benefit both the researchers and the future clinicians.
The opportunities and benefits of interaction between medical and allied health students are even more immediate and practical. Clearly they will be members of the same health care teams in the future. There is no better time to foster mutual understanding and appreciation of their complementary roles than in their student years. All parties, including their future patients, will benefit from the experience.
The integration of interdisciplinary resources approach might be equally applicable to solve the problem of graduate education opportunities.
As a stand alone university without undergraduate programs or non-biomedical scientific fields, opportunities for teaching experience or engagement in interdisciplinary research are highly limited....Joint ventures with regional universities and/or industry could be developed to provide a broad range of interdisciplinary opportunities to both graduate students and postdocs.
Graduate students and post-doctoral fellows have noted some deficiencies in their training and preparation for future careers. Their paths may lead to academics or to industry, but too much time may be spent in the vacuum of the laboratory. They have suggested improved mentoring or some sort of career center to facilitate their transition. Others who lean more toward teaching than research criticize their lack of teaching opportunities and experience. UT Southwestern has sister institutions in Dallas and Arlington; UT Southwestern has business connections throughout the Metroplex. Integration of these students into our sister universities and into allied industries should prove fruitful for all.
It would seem that the University could tap into resources that already exist within the system and enrich student learning through cross-pollination, both internally and externally: between the clinical and research sectors; between the medical and allied health students; between graduate students/post doc fellows and regional universities/industry. On-campus and regional integration would achieve significant, even transforming improvements in the quality of student learning, and in the process, would greatly strengthen the University.
University of Texas Health Science Center at San Antonio
Chief Operating Officer hired – Michael Black
Beginning October 1, 2007, we have a Chief Operating Officer (Michael Black, MBA) to aid the President primarily with regard to the fiscal challenges of the University. This new appointment is considered by most as appropriate and justified based on the increasing complexities associated with UTHSCSA (multiple distant campuses, complex research facility coming online soon, as well as multiple partnerships with research centers in San Antonio).
Dean search for the School of Nursing
Dr. Robin Froman, Dean of the School of Nursing, is retiring. A search committee is being formed to seek her replacement.
Faculty Compensation Committee
In response to the request by the Executive Vice Chancellor for Health Affairs, Dr. Ken Shine, our president has appointed a committee of faculty charged with developing a proposal for an XYZ-type compensation plan. The committee membership has broad representation of the 5 schools, including representatives from faculty governance, as well as hand-picked faculty chosen by each of the schools’ deans. The committee has met 3 times so far, and the intense discussion/debate by faculty members on the committee has reinforced the idea that developing a unifying plan that takes into account the great complexities of the health campuses will not be easy.
Campus Disaster Readiness
In response to Faculty Senate recommendations, and concern voiced by the University’s administration following the Virginia Tech tragedy of last spring, a Campus Disaster Readiness plan is being developed. The goal is to provide mechanisms by which faculty, staff, and students can be notified in the event of an emergency. Companies that provide such notification systems have been evaluated and the “e2Campus system” was chosen. Implementation of the system will begin as soon as a few more details are worked out and final approval by the University’s Executive Committee is given.
Branding Initiative in final stages of approval.
An initiative to change the logo and other recognition labels of the UTHSCSA has been approved by the Regents, and is now in the final stages of implementation planning. The intent is to make the UTHSCSA more recognizable as a unique research and education institution, thereby making recruitment of students and faculty more effective, as well as various fund-raising activities.
Wellness/Fitness Center proposed.
A proposal is being considered to partner with the Spectrum fitness company to build and provide services to all UTHSCSA employees. Some of the money needed to initiate this project would come in the form of additional student fees. A vote will be taken soon to determine if the students are interested.
SACS Accreditation efforts coming to a close.
We would like to applaud Dr. Theresa Chiang (VP for Academic Administration) for the amazing effort that it has taken to get all the reports and other materials together for the impending SACS accreditation visit this coming spring. Not only was this tedious task performed with extreme thoroughness and professionalism, but in a way that kept much of the burden off of the faculty while inviting their continuous input.
Faculty Leadership Award – Dr. James Startzell
James Startzell, DMD, is the recipient of the 2007 UTHSCSA Faculty Senate Leadership Award. This is our fourth annual award. Dr. Startzell is an Associate Professor and Director of Graduate Training in the Department of Oral and Maxillofacial Surgery. He joined the Health Science Center Family as a member of the Dental School faculty and comments heard at the award presentation made it clear that Dr. Startzell has made many contributions to the missions of the faculty and of the university.
Administration Leadership Award – Dr. Christi Walter
This is our first attempt to acknowledge that all too often faculty governance bodies speak loudest when there is a dispute with the university’s administration, and rarely when important and positive support is received by the faculty. Therefore, the UTHSCSA Faculty Senate has presented its first award for administrative leadership. Christi Walter, PhD is the recipient of the 2007 UTHSCSA Faculty Senate Administration Leadership Award for her administrative leadership resulting in many contributions to the missions of the faculty. Dr. Walter has served a lengthy tenure as the interim Chair of the Department of Cellular and Structural Biology (CS&B). As noted in her many nomination letters and at the award presentation, the role of an interim chair is often to just maintain the status quo. Dr. Walter has aggressively, selflessly and with truly exceptional ability, provided the quality mentorship and the university voice of a true leader.
U.T. M.D. Anderson Cancer Center