Committee and Campus Reports
I: Committee Reports
Governance met and discussed difference relationships between Senate meetings and the upper administration on the several campuses.
We then turned to exigency policies. Regents Rules and the template actually assumed the organization and functions of an academic campus, not a medical campus. Titles and functions on medical campuses are very different. We agreed that for the medical campuses we had to modify the wording of the template to take into account the different circumstances of the medical campuses, in two main respects. First, the threat or necessity to fire tenured faculty is not adequate as a trigger for the process envisioned in the template. Too few crucial faculty are officially tenured; too many have non-tenured titles and appointments. Second, the crucial mission of the institutions is not just teaching; there are patient care and other responsibilities that cannot be readily reduced or shifted, or cannot be reduced or shifted at all. We agreed that we needed to work with the Health Care committee to fill out the picture for the medical campuses.
On the second day, Governance and Health Care met together. We agreed that the medical campuses would use the M D Anderson version of the FAC template as their own starting point for further discussion and modifications, to bring back to the FAC for the next meeting. We also agreed that for the medical campuses, at least provisionally, we could think of the trigger that defines a financial exigency as the threat or need to fire “faculty with more than six continuous years of full time service.”
Academic Affairs and Faculty Quality Committee
Bobbette Morgan, Chair UT Brownsville firstname.lastname@example.org
Meeting minutes/action items
Health Affairs report
This is in addition to Dr. Leaf’s (Faculty Affairs/Quality report) which described joint activities re: financial exigency.
The Health Affairs committee identified the issue of academic quality to be of particular interest to all representatives.
We are working on drafting a resolution for approval by the committee and perhaps by the FAC as a whole.
II. Campus Reports
UNIVERSITY OF TEXAS HEALTH SCIENCE CENTER AT SAN ANTONIO
New President for UTHSCSA
On June 18, 2009, the Board of Regents of The University of Texas System appointed Dr. William L. Henrich, as president of the UT Health Science Center at San Antonio. Prior to this appointment, he was serving as the institution’s interim president since February and was named the sole finalist for the position on May 14, 2009. Previously, he served as vice president for medical affairs and dean of the School of Medicine.
Task Force for H1N1
The President Henrich created a task force for the seasonal and novel H1N1 flu. This task force, chaired by Dr. Jan Patterson, M.D., professor of infectious diseases and pathology, and director of the Center for Patient Safety and Health Policy for the Health Science Center, is charged with the responsibility of ensuring a consistent messaging and advice to the campus community on the issues of H1N1 flu.
Dean search for the Graduate School
The search for a new Dean for the Graduate School, which was placed on hold pending the appointment of a new President, has resumed again. The Search Committee is chaired by Dr. Kenneth Hargreaves, Professor of Endodontics and Chair of Department of Endodontics in Dental School. President Henrich is urging everyone to encourage any individual you feel qualifies for this position to apply for it.
Dean search for the Medical School
Due the appointment of Dr. Henrich as President, a search committee is now created for the position of the Dean of the School of Medicine (his former position). This committee is chaired by Dr. Kenneth Kalkwarf, the Dean of the School of Dentistry. Again, President Henrich is urging everyone to encourage any individual you feel qualifies for this position to apply for it.
The Medical Arts & Research Center (MARC) building, which houses the UT Medicine San Antonio, the medical practice of the School of Medicine faculty, was opened this August, 2009. This will bring together more than 200 faculty doctors from 60 medical specialties and subspecialties. Scheduled Movement of all medical specialties into the building is expected to complete by November 2009.
A grand opening of the newly completed fitness center, Spectrum Athletic Club, was held on Wednesday, September 23, 2009.
Conflict of Commitment Policy
President Henrich requested the new conflict of commitment policy, which was placed in the HOP without Faculty Senate review, to be withdrawn for senate review and comment.
Murray J Leaf, Speaker of the Faculty
UT M. D. Anderson Cancer Center
The past 5 months have been a period of financial crisis and recovery for M. D. Anderson. Our budgeted operating margin for FY09 was $148M, and in March our year-to-date actual operating margin was only $4M. The institutional response was focused on clinical activity and patient volumes. There was a hiring freeze and a mandatory 10% cut in the budget for all operating units. Travel by faculty was restricted and there was a temporary moratorium on international travel.
At the time of the last UT-FAC meeting in May, Dr. Shine visited our campus and met with the Executive Committee of the Faculty Senate. We discussed with Dr. Shine the need for a more detailed Financial Exigency policy. Jim Klostergaard chairs an ad hoc committee on Financial Exigency policy. We also discussed with Dr. Shine the situation with layoffs of tenured faculty at UTMB and our different perspectives on that event. We discussed the need for transparency and faculty involvement in decisions such as the 10% reduction in budgets and closure of clinical trials due to financial difficulty at MDACC. The President, Dr. Mendelsohn, met with the Executive Committee of the Faculty Senate following Dr. Shine’s visit, and now meets with the full committee once per quarter. He also meets monthly with the Chair and Chair Elect, as previously.
The President addressed the institution in a Town Hall on June 17. The operating margin was then up to $25M, but still projected to fall short of the budget by the end of the year. The volume of new patients and consults increased from 5,000 patients per month to 7,000 per month, and approximately 3.33% of the workforce were let go. To the best of our knowledge, the layoffs were handled in a compassionate and professional manner, and employees received severance packages.
On August 21, in an institution-wide email, the EVP and Pysician-in-Chief, Dr. Tom Burke, acknowledged that we had overtaxed our physical resources. There was overcrowding of inpatient beds, the Emergency Center, and Ambulatory Treatment Centers, and this acute shortage of space continues. Construction of a hospital addition is in progress but will not open until 2011. It was announced that we would strategically reduce patient volumes to match the facilities and resources, including human resources, but still keep it at a rate of approximately 6,200 new patients per month. The clinical areas are still very busy and we have yet to see any easing of the space shortage.
The actual operating margin at the end of FY09 was $169M, which is $21M above the budgeted operating margin. This, of course, does not include the negative variance on non-operating income based on value of investments. Due to the strong financial recovery we were able to begin a slow thaw of the hiring freeze in both clinical and research positions. Travel restrictions were lifted.
There were several other noteworthy events during this period. We were the last Health Sciences Campus to approve the model Physician Practice Plan, which at our campus is called the Physician’s Referral Service (PRS) Bylaws. The Faculty Senate requested a revision of the Article IX “A-B-C” plan for structuring of salary. We objected to the definition of Base Salary (part A) as benchmarked to faculty rank only, whereas the Supplemental Compensation (part B) was benchmarked to area of medical specialty. Our base salaries are benchmarked to both rank and specialty. This was initially opposed, but Dr. Mendelsohn and Dr. Shine agreed to it. With this and several other revisions, the PRS Bylaws were approved by unanimous vote in the Faculty Senate and by 91% majority vote of the Clinical Faculty.
Cancer Prevention and Research Institute of Texas (CPRIT) is a source of state funding, obviously of great interest to faculty at MDACC. Due to the large number of proposals anticipated, we had an LOI process through which 350 applications were approved to go forward. The deadline for RO1 applications was October 1, 2009. An unresolved or partially resolved issue is the requirement of CPRIT for matching funds from the host institution. It has not yet been clearly defined what will constitute matching funds. This is a System-wide issue.
Our hospital Emergency Center has new leadership. Effective September 1, 2009, Dr. Paul Mansfield was appointed Head, Emergency Services, reporting directly to the EVP/Physician-in-Chief. We are delighted with his appointment as Dr. Mansfield is a respected surgeon and a former Chair of the Faculty Senate. Dr. Pagliaro met with Dr. Mansfield recently to discuss his priorities, which he enumerated as 1) improve EC staffing, 2) relieve overcrowding, and 3) improvements in information technology.
Conflict of Interest Committee: Dr. Borje Andersson is Chair of our COIC, also a member of the Executive Committee of the Faculty Senate and a former Chair of the Faculty Senate. Dr. Andersson and others faculty from UT System components are currently working with Dr. Shine and OGC on the development of a COIC policy template, to achieve more uniformity among UT components.
Submitted by: Lance C. Pagliaro, MD
UT Southwestern Medical Center at Dallas
Progress on last year’s projects:
Campus green initiative: Student Recycling Organization was further developed and given a page on the faculty senate website. Now have their own website and the recycling of aluminum and plastic that they have been doing will be rolled into the new waste-removal contract the school is getting.
Improving the compliance processes: A lot of work has been done in the area of the IRB to simplify paperwork for investigators wanting to study their patients from more than one hospital. Better instructions have been developed to assist people creating an IRB and more manpower has been added to the IRB office. The school is shifting accounting systems from the custom system developed for the school in the 1980’s to Peoplesoft. So far, so good… Training is slowly going to all web based to make it easier to do when there is a break in the work day instead of trying to set aside time for formal classes.
There had been complaints about using the on line system for applications to the Institutional Animal Care and Use Committee. For the most part, these software problems have been eliminated and the faculty is encouraged to report any new issues that may arise. In addition, there has been a change in contracted companies that handle our animals from Charles River to SoBran. This change has just occurred and so far there are some problems as would be expected, but nothing major.
We have a new Executive Vice President, Provost of UT Southwestern Medical Center and Dean of UT Southwestern Medical School, Dr. Gregory Fitz. He is chair of the Department of Internal Medicine and assumes this new position Oct. 1.
We have a new Vice president and Chief of Staff, Robin M. Jacoby, Ph.D. Dr. Jacoby has worked closely with our president, Dr. Daniel Podolsky in the past. She will join the school October 19.
Under our new Faculty Senate President, Dr. Brett Arnold, the faculty will be investigating biomedical professionalism this year. Our first meeting, we had a presentation by Angela Mihalic, the Associate Dean for Student Affairs, on attitudinal differences between generations of med students and how this colors their views on professional behavior. Next month Dr. Jennifer Cuthbert, Professor of Internal Medicine, will give a presentation on the “UT System Funded Project for Transforming Education”. This is the system using Second Life.
I have volunteered to draft a Financial Exigency policy for our campus that will be discussed at next month’s Faculty Senate meeting. In addition, I am working on drafting other suggestions for updating the UTSW HOP as concerns the faculty senate.
UT Medical Branch at Galveston
UT Health Science Center Houston Campus Report
University of Texas at El Paso
The budget has not been significantly reduced, but some restrictions on hiring for staff have been implemented and there has been a lot of contingency planning.
UTEP enrollment set a new record enrollment of over 21,000 students, a 2.7% increase over last year. We had a 7.5% increase in degrees awarded last year, up to 3,795. We now have a total of 16 doctoral programs, and we awarded 59 doctoral degrees last year, which is up about 70% from the year before. Last year we brought in $57 million in new grant funding, and we were able to bring in $4.2 million in philanthropic TRIP gifts recently, qualifying for the new legislative matching initiative for emerging Tier One universities.
We have $250 million in construction underway on campus, including several major academic buildings, student services buildings, and sports facilities. We’re renting space downtown to house MBA courses. The goal is to be able to deliver the entire MBA in the remote location.
UTEP faculty garnered 9 of the Regents’ Teaching Awards last year, with three tenured winners, three tenure-track winners, and three “contingent” winners.
We’re developing our relationship with the community college on several fronts. We have developed information sharing systems that permit students to track their registration and financial aid data in a single place. Many students are simultaneously enrolled at both institutions and when they finish the courses at UTEP that qualify them for their associate’s degree, UTEP informs the community college, which awards the degree. UTEP is studying options for getting involved in dual-credit course delivery in high schools, in collaboration with the community college. This action is prompted by recent legislation providing state reimbursement for such courses, which has triggered some competition between UT institutions for high school enrollees.
UT Health Science Center at Tyler
Zissis C. Chroneos, PhD, Chair, Research Faculty Assembly
Tim Allen, MD, Chair, Clinical Faculty Assembly
The University of Texas at Brownsville and Texas Southmost College
Dr. Alan F. J. Artibise has been named Provost of The University of Texas at Brownsville and Texas Southmost College.
Dr. Artibise currently is the Executive Dean of the College of Liberal Arts and Sciences at Arizona State University. He also serves as Executive Director of ASU’s Institute for Social Science Research and is a professor in the School of Government, Politics and Global Studies.
Prior to his work at ASU, Dr. Artibise has been a professor and administrator at several North American universities including the University of New Orleans, the University of Missouri-St. Louis and the Universities of British Columbia, Winnipeg, Victoria and Manitoba.
As Executive Dean of the ASU College of Liberal Arts and Sciences, Dr. Artibise has played a leadership role in overseeing more than 50 academic schools, departments, and research centers and institutes; more than 800 tenured or tenure track faculty; and a college budget of $200 million.
Dr. Artibise will join UTB/TSC in late October. He succeeds Dr. Jose Martín, Provost Emeritus, who retired in February and Dr. Antonio Zavaleta who has served as Interim Provost.
Dr. Peter B. Gawenda has been named the Dean of the College of Applied Technology and General Studies. He has served in a variety of capacities including Interim Dean of the College of Science, Mathematics and Technology and Interim Dean of the College of Applied Technology and General Studies.
Dr. Mikhail Bouniaev has started this fall as Dean of the College of Science, Mathematics and Technology. Bouniaev was born and raised in Moscow, Russia. He has a master’s degree in mathematics and a doctor of science degree from Moscow Pedagogical State University and a doctoral degree in mathematics from the Moscow Institute of Electrical Engineering.
Faculty Activity Report
The new library and a new classroom building.
Bobbette M. Morgan, Ed. D., Academic Senate President for UTB/TSC