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Committee and Campus Reports
October 1 - 2, 2009 Faculty Advisory Council Meeting

I: Committee Reports

 

Governance report

Governance met and discussed difference relationships between Senate meetings and the upper administration on the several campuses.

We then turned to exigency policies. Regents Rules and the template actually assumed the organization and functions of an academic campus, not a medical campus. Titles and functions on medical campuses are very different. We agreed that for the medical campuses we had to modify the wording of the template to take into account the different circumstances of the medical campuses, in two main respects. First, the threat or necessity to fire tenured faculty is not adequate as a trigger for the process envisioned in the template. Too few crucial faculty are officially tenured; too many have non-tenured titles and appointments. Second, the crucial mission of the institutions is not just teaching; there are patient care and other responsibilities that cannot be readily reduced or shifted, or cannot be reduced or shifted at all. We agreed that we needed to work with the Health Care committee to fill out the picture for the medical campuses.

On the second day, Governance and Health Care met together. We agreed that the medical campuses would use the M D Anderson version of the FAC template as their own starting point for further discussion and modifications, to bring back to the FAC for the next meeting. We also agreed that for the medical campuses, at least provisionally, we could think of the trigger that defines a financial exigency as the threat or need to fire “faculty with more than six continuous years of full time service.”

 Academic Affairs and Faculty Quality Committee

Bobbette Morgan, Chair UT Brownsville bobbette.morgan@utb.edu
David Cordell, Asst. Chair UT Dallas david.cordell@utdallas.edu
Dean Neikirk UT Austin neikirk@mail.utexas.edu
Sandy Norman UT San Antonio sandy.norman@utsa.edu
Casey Mann UT Tyler cmann@uttyler.edu
Carolyn Utsey UTMB cutsey@utmb.edu
Danika Brown UT Pan American danika@utpa.edu
John Wiebe UT El Paso jwiebe@utep.edu

Meeting minutes/action items
October 1-2, 2009

  • Identify "best practices" for new faculty, e.g. mentoring, induction, orientation/transition.
    • Each committee member to find out what is done at his/her school and send to Bobette. Bullet points are sufficient. Deadline: Friday October 17.
  • Employment status of faculty vis-à-vis state emloyees
    • Request that Pedro gather information that shows advantages/disadvantages of not being state employees, e.g. better/worse insurance coverage, outside employment, etc.
  • Request that UT System provide statistical information from respective campuses concerning
    • faculty salary compression
    • faculty retention
    • student retention
    • gender salary equity
    • faculty diversity
  • Identify intercampus collaboration across system with respect to program development, projects

Health Affairs report

This is in addition to Dr. Leaf’s (Faculty Affairs/Quality report) which described joint activities re: financial exigency.

The Health Affairs committee identified the issue of academic quality to be of particular interest to all representatives.

We are working on drafting a resolution for approval by the committee and perhaps by the FAC as a whole.

II. Campus Reports

UNIVERSITY OF TEXAS HEALTH SCIENCE CENTER AT SAN ANTONIO

New President for UTHSCSA

On June 18, 2009, the Board of Regents of The University of Texas System appointed Dr. William L. Henrich, as president of the UT Health Science Center at San Antonio. Prior to this appointment, he was serving as the institution’s interim president since February and was named the sole finalist for the position on May 14, 2009. Previously, he served as vice president for medical affairs and dean of the School of Medicine.

Task Force for H1N1

The President Henrich created a task force for the seasonal and novel H1N1 flu. This task force, chaired by Dr. Jan Patterson, M.D., professor of infectious diseases and pathology, and director of the Center for Patient Safety and Health Policy for the Health Science Center, is charged with the responsibility of ensuring a consistent messaging and advice to the campus community on the issues of H1N1 flu.

Dean search for the Graduate School

The search for a new Dean for the Graduate School, which was placed on hold pending the appointment of a new President, has resumed again. The Search Committee is chaired by Dr. Kenneth Hargreaves, Professor of Endodontics and Chair of Department of Endodontics in Dental School. President Henrich is urging everyone to encourage any individual you feel qualifies for this position to apply for it.

Dean search for the Medical School

Due the appointment of Dr. Henrich as President, a search committee is now created for the position of the Dean of the School of Medicine (his former position). This committee is chaired by Dr. Kenneth Kalkwarf, the Dean of the School of Dentistry. Again, President Henrich is urging everyone to encourage any individual you feel qualifies for this position to apply for it.

MARC Building

The Medical Arts & Research Center (MARC) building, which houses the UT Medicine San Antonio, the medical practice of the School of Medicine faculty, was opened this August, 2009. This will bring together more than 200 faculty doctors from 60 medical specialties and subspecialties. Scheduled Movement of all medical specialties into the building is expected to complete by November 2009.

Fitness Center

A grand opening of the newly completed fitness center, Spectrum Athletic Club, was held on Wednesday, September 23, 2009.

Conflict of Commitment Policy

President Henrich requested the new conflict of commitment policy, which was placed in the HOP without Faculty Senate review, to be withdrawn for senate review and comment.

UT DALLAS

  • As of fall 2009 we have about 15,700 students. Just under 10,000 are undergraduates. Of the newly admitted undergraduates, 1,000 were freshman and about 1,600 were transfers. The ratio of applicants to enrollees is about 4 to 1 for freshmen and about 3 to one for transfers. Among undergraduates, the ratio of full time to part time is about 3:1. Among graduates students it is about 1:1.
  • President. We continue to very happy the balance that has developed between what has changed since the previous president and what has stayed the same. Essentially, President Daniel has retained the effective governance relations, but greatly increased administrative concern with our physical facilities and efforts to enhance our rate of growth, particularly in research and advanced graduate education.
  • Policies. Our main new policy concern is find a way to involve faculty more effectively making judgments in cases of graduate student dishonesty, especially plagiarism on theses.
  • We are in the process of changing administrative software to PeopleSoft. It has been very trying. In part because of this, we have been slow in remedying long standing problems with out graduate admissions website. Essentially, it was almost complete dominated by undergraduate information, and once you got to the graduate portion the information was inappropriate. It took a year of concentration by the Senate and President, as well as the establishment of special ad hoc Senate liaison committee to work with the new Director of Enrollment Services to get it fixed. The new website looks the way we want it, and since it just gone live we will soon now if it also works the way we want it.
  • We have reviewed the Exigency policy and the faculty had no objections to the FAC template except for the definition of exigency. They recommend a more objective, and more clearly financial, conception.
  • We are having a 40 th anniversary festival. To celebrate, faculty are giving a series of talks. The talks are not, however, so much about how UTD has changed in the 40 years since we are founded, but rather how the world has. Sounds like it will be a lot of fun.
  • An increasing problem is that with a proliferation of new administrators there have been increasing problems in communication with between them and the faculty governance organization, and some duplication of effort. For example, about four years ago the Senate established a campus Safety and Security Council, with a faculty chair, to coordinate all safety and security offices on campus. About two years ago we hired a new Vice President For Business Affairs. Last year, the VPAA established a University Risk Management team to respond to campus security emergencies. We have since met with them and the VPBA and folded the Risk Management team into the Safety and Security Council. It is not a problem of conflict, only of communication, but it matters.
  • We have hired a new police chief. The faculty was involved in the first. This is first time for this position.
  • The Texas state promise to match gifts to the campus attracted $16 million.

Murray J Leaf, Speaker of the Faculty

UT M. D. Anderson Cancer Center

The past 5 months have been a period of financial crisis and recovery for M. D. Anderson. Our budgeted operating margin for FY09 was $148M, and in March our year-to-date actual operating margin was only $4M. The institutional response was focused on clinical activity and patient volumes. There was a hiring freeze and a mandatory 10% cut in the budget for all operating units. Travel by faculty was restricted and there was a temporary moratorium on international travel.

At the time of the last UT-FAC meeting in May, Dr. Shine visited our campus and met with the Executive Committee of the Faculty Senate. We discussed with Dr. Shine the need for a more detailed Financial Exigency policy. Jim Klostergaard chairs an ad hoc committee on Financial Exigency policy. We also discussed with Dr. Shine the situation with layoffs of tenured faculty at UTMB and our different perspectives on that event. We discussed the need for transparency and faculty involvement in decisions such as the 10% reduction in budgets and closure of clinical trials due to financial difficulty at MDACC. The President, Dr. Mendelsohn, met with the Executive Committee of the Faculty Senate following Dr. Shine’s visit, and now meets with the full committee once per quarter. He also meets monthly with the Chair and Chair Elect, as previously.

The President addressed the institution in a Town Hall on June 17. The operating margin was then up to $25M, but still projected to fall short of the budget by the end of the year. The volume of new patients and consults increased from 5,000 patients per month to 7,000 per month, and approximately 3.33% of the workforce were let go. To the best of our knowledge, the layoffs were handled in a compassionate and professional manner, and employees received severance packages.

On August 21, in an institution-wide email, the EVP and Pysician-in-Chief, Dr. Tom Burke, acknowledged that we had overtaxed our physical resources. There was overcrowding of inpatient beds, the Emergency Center, and Ambulatory Treatment Centers, and this acute shortage of space continues. Construction of a hospital addition is in progress but will not open until 2011. It was announced that we would strategically reduce patient volumes to match the facilities and resources, including human resources, but still keep it at a rate of approximately 6,200 new patients per month. The clinical areas are still very busy and we have yet to see any easing of the space shortage.

The actual operating margin at the end of FY09 was $169M, which is $21M above the budgeted operating margin. This, of course, does not include the negative variance on non-operating income based on value of investments. Due to the strong financial recovery we were able to begin a slow thaw of the hiring freeze in both clinical and research positions. Travel restrictions were lifted.

There were several other noteworthy events during this period. We were the last Health Sciences Campus to approve the model Physician Practice Plan, which at our campus is called the Physician’s Referral Service (PRS) Bylaws. The Faculty Senate requested a revision of the Article IX “A-B-C” plan for structuring of salary. We objected to the definition of Base Salary (part A) as benchmarked to faculty rank only, whereas the Supplemental Compensation (part B) was benchmarked to area of medical specialty. Our base salaries are benchmarked to both rank and specialty. This was initially opposed, but Dr. Mendelsohn and Dr. Shine agreed to it. With this and several other revisions, the PRS Bylaws were approved by unanimous vote in the Faculty Senate and by 91% majority vote of the Clinical Faculty.

Cancer Prevention and Research Institute of Texas (CPRIT) is a source of state funding, obviously of great interest to faculty at MDACC. Due to the large number of proposals anticipated, we had an LOI process through which 350 applications were approved to go forward. The deadline for RO1 applications was October 1, 2009. An unresolved or partially resolved issue is the requirement of CPRIT for matching funds from the host institution. It has not yet been clearly defined what will constitute matching funds. This is a System-wide issue.

Our hospital Emergency Center has new leadership. Effective September 1, 2009, Dr. Paul Mansfield was appointed Head, Emergency Services, reporting directly to the EVP/Physician-in-Chief. We are delighted with his appointment as Dr. Mansfield is a respected surgeon and a former Chair of the Faculty Senate. Dr. Pagliaro met with Dr. Mansfield recently to discuss his priorities, which he enumerated as 1) improve EC staffing, 2) relieve overcrowding, and 3) improvements in information technology.

Conflict of Interest Committee: Dr. Borje Andersson is Chair of our COIC, also a member of the Executive Committee of the Faculty Senate and a former Chair of the Faculty Senate. Dr. Andersson and others faculty from UT System components are currently working with Dr. Shine and OGC on the development of a COIC policy template, to achieve more uniformity among UT components.

Submitted by: Lance C. Pagliaro, MD

UT Southwestern Medical Center at Dallas

Progress on last year’s projects:

Campus green initiative: Student Recycling Organization was further developed and given a page on the faculty senate website. Now have their own website and the recycling of aluminum and plastic that they have been doing will be rolled into the new waste-removal contract the school is getting.

Improving the compliance processes: A lot of work has been done in the area of the IRB to simplify paperwork for investigators wanting to study their patients from more than one hospital. Better instructions have been developed to assist people creating an IRB and more manpower has been added to the IRB office. The school is shifting accounting systems from the custom system developed for the school in the 1980’s to Peoplesoft. So far, so good… Training is slowly going to all web based to make it easier to do when there is a break in the work day instead of trying to set aside time for formal classes.

There had been complaints about using the on line system for applications to the Institutional Animal Care and Use Committee. For the most part, these software problems have been eliminated and the faculty is encouraged to report any new issues that may arise. In addition, there has been a change in contracted companies that handle our animals from Charles River to SoBran. This change has just occurred and so far there are some problems as would be expected, but nothing major.

We have a new Executive Vice President, Provost of UT Southwestern Medical Center and Dean of UT Southwestern Medical School, Dr. Gregory Fitz. He is chair of the Department of Internal Medicine and assumes this new position Oct. 1.

We have a new Vice president and Chief of Staff, Robin M. Jacoby, Ph.D. Dr. Jacoby has worked closely with our president, Dr. Daniel Podolsky in the past. She will join the school October 19.

Under our new Faculty Senate President, Dr. Brett Arnold, the faculty will be investigating biomedical professionalism this year. Our first meeting, we had a presentation by Angela Mihalic, the Associate Dean for Student Affairs, on attitudinal differences between generations of med students and how this colors their views on professional behavior. Next month Dr. Jennifer Cuthbert, Professor of Internal Medicine, will give a presentation on the “UT System Funded Project for Transforming Education”. This is the system using Second Life.

 I have volunteered to draft a Financial Exigency policy for our campus that will be discussed at next month’s Faculty Senate meeting. In addition, I am working on drafting other suggestions for updating the UTSW HOP as concerns the faculty senate.

UT Medical Branch at Galveston

  • UTMB rebuilding progress from Hurricane Ike- UTMB report, 375 beds open and by end of year will be 400 beds open for business; cafeteria reopened after IKE (Café on the Court) has reopened on first floor; Nursing Simulation Lab moved to 5 th floor pedi hospital (larger and better than before); Medical students Anatomy Lab moved from Old Red to Pharmacology Building and updated with new equipment.
  • Money received from State, FEMA; Galveston County to increase tax rate to assist in taking care of unsponsored patients in county. New contracts are being established with multiple counties to care for their low income residents.
  • Institution wide customer service surveys of employees starting in near future
  • UTMB revision of Mission, Vision statement by end of 2009
  • H1N1 guidelines (final) have been sent out to all employees
  • Seasonal Flu shots in progress
  • Emergency Department reopened with great fanfare on August 1, 2009.
  • New CEO Donna Sollenberger hired (September 15) from Baylor College of Medicine in Houston.
  • 1st Escape from Galveston TDCJ in September.- University to work on improving communication with employees and the community. TDCJ had ultimate responsibility and notified law enforcement.
  • Annual Business Meeting and Faculty Luncheon- September 14, 2009
  • Faculty Senate Business- Review of post- tenure guidelines from all schools in progress; start to look at new grading policies established by Council of Deans (D’s and WFs).
    Charlotte A. Wisnewski, PhD, Faculty Senate Chair

UT Health Science Center Houston Campus Report

  1. Working on a version of the financial exigency policy
  2. Concerns re: financially-motivated cuts of library holdings (HAM-TMC library)
  3. SACS preparation required significant effort but appears to be largely complete
  4. Research IT issues – increasing demands on research computing, but plans for institutional support of these activities in very early stages $45M in ARRA (Stimulus) funding

UT Tyler

 

  • UT Tyler welcomed is first class of honors students this fall. The honors program features an interdisciplinary approach to the core curriculum. This fall, the students are enjoying a team-taught literature/political science course. Coming next fall: a combined calculus/physics sequence in which the mathematics is motivated and developed in the context of physics.
  • The Faculty Senate has created a committee to do a faculty salary study. This is in response to faculty concern that UT Tyler is having trouble competing for new hires and faculty concern over their own stagnant wages and salary compression.
  • The Faculty Senate is investigating campus policies on evaluation of administrators. There doesn’t seem to be a consistent policy on campus, most faculty members do not know exactly what the policy is and the policy cannot be found in written form. The Faculty Senate will recommend policy.
  • UT Tyler is working to implement a solution to a UT System request that students be able to access end-of-semester course evaluations through the campus web page. Last spring, a senate committee put forth recommendations for a set of common questions to be on all the questionnaires, as well as the manner in which the data is presented on the web page.
  • The Faculty Senate now has an established endowment, having reached the minimum mount ($10,000) needed. The funds generated by this endowment will be used to support faculty senate initiatives related to the general welfare of the faculty, such as workshops for faculty.

University of Texas at El Paso

The budget has not been significantly reduced, but some restrictions on hiring for staff have been implemented and there has been a lot of contingency planning.

UTEP enrollment set a new record enrollment of over 21,000 students, a 2.7% increase over last year. We had a 7.5% increase in degrees awarded last year, up to 3,795. We now have a total of 16 doctoral programs, and we awarded 59 doctoral degrees last year, which is up about 70% from the year before. Last year we brought in $57 million in new grant funding, and we were able to bring in $4.2 million in philanthropic TRIP gifts recently, qualifying for the new legislative matching initiative for emerging Tier One universities.

We have $250 million in construction underway on campus, including several major academic buildings, student services buildings, and sports facilities. We’re renting space downtown to house MBA courses. The goal is to be able to deliver the entire MBA in the remote location.

UTEP faculty garnered 9 of the Regents’ Teaching Awards last year, with three tenured winners, three tenure-track winners, and three “contingent” winners.

We’re developing our relationship with the community college on several fronts. We have developed information sharing systems that permit students to track their registration and financial aid data in a single place. Many students are simultaneously enrolled at both institutions and when they finish the courses at UTEP that qualify them for their associate’s degree, UTEP informs the community college, which awards the degree. UTEP is studying options for getting involved in dual-credit course delivery in high schools, in collaboration with the community college. This action is prompted by recent legislation providing state reimbursement for such courses, which has triggered some competition between UT institutions for high school enrollees.

UT Health Science Center at Tyler

  • In the news…
    • Seven scientists at The University of Texas Health Science Center at Tyler have been awarded a total of $4.4 million in competitive biomedical research grants. They are Dong-Ming Su, Ph.D. (1 R01, 2 R21s) ; Zhenhua Dai, MD, Ph.D. (JDRF, AHA); Buka Samten, MD (R21); Murty Madiraju, Ph.D. (NIH Bridge waward); Hong-Long “James” Ji (R01 supplement, R03), Ph.D.; Hua Tang, Ph.D. (JDRF, R03); and Pierre Neuenschwander, Ph.D. (2 R01 supplements).
    • Dr. David Coultas, M.D. recently received a five-year, $3.25 million grant from the National Institutes of Health to determine if showing people with COPD how to participate in pulmonary rehabilitation in their own home will improve their health and quality of life.
    • The University of Texas Health Science Center at Tyler has been recognized for its care of patients with coronary artery disease and heart failure by the American Heart Association/American Stroke Association’s“Get With the Guidelines” program ( june 3, 2009)
  • Dr Steven Idell, M.D., Ph.D., Vice President of Research announced in the August 15 Faculty meeting that our petition for tenure for UTHSCT faculty has been approved by the Board of Regents.
  • Dr. Kirk Calhoun, M.D. President of UTHSCT has announced that ground breaking ceremonies for the new ~$40 million dollar Cancer Academic Center are scheduled for October 27, 2009. The academic building will house oncology, a new auditorium, the library, and classroom space for educational activities. Various renovation activities are already in progress, complete, or near completion; renovations include campus signage, card access and security systems, landscaping of the campus, interior improvements inthe hospital, and upgrading of the power grid to the Research Building.
  • Dr. Mark Atkinson, M.A., D.Phil., Director of Research has additionally submitted NIH renovation grants totaling 17 million dollars for expansion and renovation of the vivarium and research buildings.
  • UTHSCT reports a net positive income for FY2009; income from patient visits was up by $ 9 million

Zissis C. Chroneos, PhD, Chair, Research Faculty Assembly

Tim Allen, MD, Chair, Clinical Faculty Assembly

The University of Texas at Brownsville and Texas Southmost College

Provost

Dr. Alan F. J. Artibise has been named Provost of The University of Texas at Brownsville and Texas Southmost College.

Dr. Artibise currently is the Executive Dean of the College of Liberal Arts and Sciences at Arizona State University. He also serves as Executive Director of ASU’s Institute for Social Science Research and is a professor in the School of Government, Politics and Global Studies.

Prior to his work at ASU, Dr. Artibise has been a professor and administrator at several North American universities including the University of New Orleans, the University of Missouri-St. Louis and the Universities of British Columbia, Winnipeg, Victoria and Manitoba.

As Executive Dean of the ASU College of Liberal Arts and Sciences, Dr. Artibise has played a leadership role in overseeing more than 50 academic schools, departments, and research centers and institutes; more than 800 tenured or tenure track faculty; and a college budget of $200 million.

Dr. Artibise will join UTB/TSC in late October. He succeeds Dr. Jose Martín, Provost Emeritus, who retired in February and Dr. Antonio Zavaleta who has served as Interim Provost.

Deans

Dr. Peter B. Gawenda has been named the Dean of the College of Applied Technology and General Studies. He has served in a variety of capacities including Interim Dean of the College of Science, Mathematics and Technology and Interim Dean of the College of Applied Technology and General Studies.

Dr. Mikhail Bouniaev has started this fall as Dean of the College of Science, Mathematics and Technology. Bouniaev was born and raised in Moscow, Russia. He has a master’s degree in mathematics and a doctor of science degree from Moscow Pedagogical State University and a doctoral degree in mathematics from the Moscow Institute of Electrical Engineering.

Faculty Activity Report
A document has been presented to faculty for consideration as a way to gather data needed for meeting specific performance indicators called for in the 2008-2012 Strategic Plan. It has been suggested, by administration, to also serve as the document for the Workload Plan for each tenured and tenured track professor. This was presented to Academic Senate on September 25, 2009. Discussion and modifications continue.

 Buildings
The Recreation and Education Center is now open and includes an inside track, outside pool, state of the art weight room, racquet ball courts, basketball courts, and dance area. This building is jointly funded by students and the community.

The new library and a new classroom building.

Bobbette M. Morgan, Ed. D., Academic Senate President for UTB/TSC

 
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