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The University of Texas System Faculty Advisory Council
Ashbel Smith Hall, 201 West 7th Street, 2nd floor
Austin, TX   January 24-25, 2013
Minutes

Thursday, January 24 – ASH 208

Regent Robert L. Stillwell

His view is that the regents work for the faculty and that the faculty does not work for the regents. He wants to know what we need to do our jobs.

Q- Can you give us insights to the upcoming changes on the board?
A- 3 people have terms that are up this year. Regents Gary, Dannabaum, Foster are the 3.

Q- Do you think the changes to the Senate Higher Ed committee will impact the approval process of the new regents?
A- The changes probably will have no impact on the appointment process.

Q- What do you see as the priorities of the Health sciences side of UT for the future?
A- Clear and present need for a medical school south of San Antonio. The merger of UTB and UTPA will help with the building of the new medical school in the valley.   The new medical school in Austin will also help meet needs.  Legislative help with the funding will help.

Q- What has to happen politiallcy to allow PUF funds to go to the school in the valley?
A- A constitutional change is required with the creation of a new school.  The schools were not eligible for PUF.

Q- We passed a resolution at UTB supporting the motion that you made.
A- Thank you. We are focused on helping the students in the valley. 

Q- We passed a similar resolution at UTPA yesterday.
A – the Regents are aware that there are 15 UT campuses and we are working to support all of the campuses.

Q- The Coordinating Board appears to be hostile towards higher education.  Is this going to continue?
A- The are appointed just like the regents. To the extent that there are budgetary issues and one way of approaching the problem is to attempt to modify the structure of higher ed. This seems to be cyclical and political.  A lot rests with who is advising the governor. The CB has moved from coordinating to regulating. 

Q- Who else can push back?
A- The citizens of the state elect the elected officials.

Q- There has been public perception that faculty do not work a lot of hours.  The faculty have support of the public because the reaction was too extreme. The process is very cyclical.
A- The chancellors framework has been a good outcome of some of the push on the faculty. The move is nationwide. The events at UVA are part of this process. There is opposition to research at both the graduate and especially undergraduate level.
Q- This is why we do resolutions and talk to the press. To make sure that people know what we do.
A- Faculty participation is very important. Resolutions are very important to keeping the discussions on track.

Q- The challenge is to have true data that represents what we really do for our workload.  There are so many things that we do that are very hard to capture.
A- Faculty need to come up with ways to quantify what we do to capture the way we spend our time.

Q- Judge Lewis encouraged us to talk to the legislature so they understand what we do. We have to be careful not to lobby.
A- The faculty and students are the best people to “inform” the legislature. At each institution there should be a group that is put together to “inform” the legislature because they tell the story explaining the value of research and the how we spend our time.

Q- Take a citizen to work day would help people understand how hard we work everyday.
A- That type of personal experience would be great for telling the story.  A day in the life of story would be a great resource. Take the opportunities to inform them when they come to the office.

Q- The Regents Teaching award really supports the faculty for their teaching.
A- The awards really do help us recognize the faculty.

Q- The regents teaching award at the health institutions really helps support the faculty and encourage teaching
A- The public really doesn’t know what the role of teaching is at the health campuses.

Q- The emphasis on the commercialization of research might push research in arts and the humanities out. What are your thoughts?
A- Nationwide there is that tension. The politicians are emphasizing this. We don’t want to leave anything that can be commercialized on the table. But we will not take research in the arts and humanities out of higher ed. Part of this is adapting the funding model as the state supports the universities less and less.

Q- What is the role of philanthropy in the funding model.
A- Private philanthropy is key to filling the gaps. We want to be sure that the product is the best we can deliver.

Q- We cannot know what research is going to pan out to commercially viable.  We use research to teach students to think and problem solve.
A- Explaining that is important so that the public understands this.  There should be one research story a month that we put out so that people start understanding what we are doing and how it is relevant and why it is nessisary.

Q- The Coordinating Board has a designation that the people on the board are not in education, we don’t appoint people to the supreme court who are not familiar with the law. Why don’t we have people who have a background in higher ed?  There is value in “hobby research” even if it has no commercial value.  It is hard to put numbers on what we do.
A- The CB situation is something that we need to find out more about. You are right about the value of hobby research

Chancellor Francisco Cigarroa

Thank you for doing the work. The role of the chancellor is to be the best spokesperson for the work that the faculty staff and students do.

The legislative session is moving very quickly.  Reinforcing the role of formula funding for supporting the growth in the institutions. We will be promoting a new type of funding for the health institutions to help fund the growth on our campuses. Excellence funding for the health intuitions based on outcomes, to increase the overall funding of the health campuses.

Texas Grants continue to be an issue that we promote. The need for capital infrastructure for the campuses continues to be an issue that we promote. 

The establishment of a new university for the Rio Grande Valley is being promoted. The region is profoundly underserved in terms of medical professionals and other metrics. The school of medicine in the valley was supported by the regents and legislature.  Meanwhile UTB had an issue with unwinding the partnership with Texas Southmost College and UTPA did not have the resources available.  Not having PUF funds has limited both UTB and UTPA.    This new university will be PUF eligible.

Conflict of Interest and Conflict of Commitment new Regents rule. That rule changed in August. The model HOP needed to be developed. Now there is UTS Policy 180 that replaces the old policies.  The new things are requirement to disclose the range of compensation, and the development of a public database of the reports regarding the conflict of interests or perceived conflict of interest.

Institute of Transformational Learning lead by Steve Mintz there were 23 proposals 9 bubbled to the top regarding MOOC’s.  They are working with EdX on this. Regent Hall is working on a business plan for MOOC’s.

President of UT Arlington search committee has narrowed down to a list of candidates for interviewing in Feb or Mar.

Q- The ranges of compensation really allows preapproval for issues that arise throughout the year.
A- The idea was to take this

Q- Some faculty see the range of compensation issue as confidential information. Does this issue have to be in the HOP policy. The amount of money that one makes shouldn’t be in a public database.
A- The logic is that the amount of money that you make from the outside might create more of a conflict. Governing boards are grappling with this issue. There is no flexibility with including the disclosure of amount in the local HOP.

Q- If your supervisor declines the request for the conflict of interest. Can we add language about a grievance procedures.
A- Yes

Q – How do you see the move to online education change higher ed in the upcoming years.
A- The changing to online will impact different campuses in different ways.  MOOC’s might give students a flavor for what college is like. The online courses could help students find a section that is open so they don’t have to delay gradation. Schools like Arlington have increased enrollment in a way that they have been able to lower the cost per degree. MOOC’s and online courses are not for every student, but it will work for some that we might not be able to serve otherwise.

Pedro Reyes, Executive Vice Chancellor, Dan Sharphorn, Assoc Vice Chancellor & Deputy General Counsel, John Hayek, Assoc. Vice Chancellor & Chief of Staff

Outcomes funding looks like it will pass. 10% of the current formula for funding outcomes funding. UT is hoping that the money will come from outside the formula.

Guns on campus looks like it will pass. We need your help on this issue and framing the policies.

Organizational analysis on four institutions to see how to reduce redundancies. UT Tyler, MD Anderson, UT Dallas and UTMB.  Independent consultants are looking at the campuses they will consult with faculty and staff to gather information.

College level reviews are going to be looked at in terms of student success. Particularly looking at those colleges that do not have their subject matter accreditation.

Reviews of PhD programs across all institutions as the state law requires.

Rules for Department Chairs are being rewritten.  The chancellor is reviewing it right now and when that is done then it will be sent to the FAC.  Department chairs vary dramatically across the system. The idea is to make sure the leadership role is strengthened for department chairs. Balancing administrative duties with faculty advocacy for the job.  There also will be training for the leadership role and development of mentoring skills.

Q- We are concerned about the Low Producing Programs that the Coordinating Board has eliminated or is planning on eliminating. How will the change that the Coordinating Board wants to increase the thresholds.
A- There were way too many programs that would be eliminated. If they do change the threshold we can talk to the legislature. The Coordinating Board is advisory to the legislature.

Q- To what extent can we count on support from the Regents
A- The system will fight this 100%.

Q- How much latitude is there on the campus policies. How firm is the Feb 1 deadline.
A- There is some latitude.  Please do the best we can on the deadline.

Q- How were the ranges developed?
A- They were developed to try to give the anonymity about where you are in the range.

Q- The idea that I have to ask permission is bothersome. What is meant by the word permission?  Is there another word that we can use?
A- You can use approval rather than permission.

Q- The language regarding service on boards is inconsistent. Can we fix this?
A- You can work on modifying the language to make it work.

Q- Can we adjust the amounts that we declare midyear?  What is our time what is your time?  Do we need to get permission for what we do over the summer?
A- Yes you can adjust midyear. Conflict of Commitment is not during summers but Conflict of Interest is applicable during summers.

Discussion on Low Producing programs
We reviewed the report on Low Producing Programs that was developed to address this issue.

Review of December BOR Meeting – The board voted to combining UTB, UTPB, the RACH – San Antonio and RACH – Houston and the South Texas Medical School into a new multi-campus university that will be PUF qualified.                                             

Approval of minutes of meeting of August 2012 – motion: Tom Cole seconded: Derek Catsum Approved.

Senator Kel Seliger – Chairman of the Texas Senate Higher Education Committee
He views the role of the legislature to help the institutions meet their goals and there missions.

The legislature mostly talks money in terms of higher education. The outlook is positive for the funding of the state this year.

He is an advocate for higher education in Texas.  He is impressed with the quality of leadership in the higher ed systems throughout the state.

The PUF is one of the biggest assets that the universities have. The drilling continues to increase thus the PUF continues to grow.

Texas Grants are also important to helping student go to school. There is a proposal to limit the Texas Grants to $5K.

Outcomes based funding is a big topic. It looks like 10% is manageable for colleges and universities. This needs to be designed to supply funding not deny funding.

There cannot be governance through the Coordinating Board. There needs to be clear lines of authority.

Concealed Carry legislation – does not know how it will fair in this legislative session.

Q- The faculty at UTB have passed a resolution in support of the forming of the new university in the Rio Grande Valley.
A- The new institution in the valley is a great thing for the state. It also needs additional medical residency slots to be able to keep the doctors that are trained stay in Texas.

Q- What is your vision for addressing the issues with the coordinating board.
A- He will work carefully with the Coordinating Board to come to a solution.

Q- Students are coming to college without preparation. Dual credit and expectations are making students appear to delay their graduation.  They just aren’t prepared for our expectations.
A- The expectations are probably something that the teachers are not aware of.

Q- Thank you for your support of Graduate Medical Education (residency programs) funding. Formula funding has gone down over the years.  If we take some out for outcome based funding.
A- The formula is only as strong as the amount of money that we put into it.

Q- Thank you for your statements in support of low producing programs. We want to encourage you to keep your train of thought in regard to mainaing these programs.
A- I appreciate that.  We asked the Coordinating Board to delay their decision.

Q- The Coordinating Board just tabled the decision on increasing the thresholds on low producing programs. A member of the coordinating board cannot have an appointment at an educational institution.  Having a percentage of the membership have a background in higher education would help.
A- I would like the coordinating board to meet with the leaders of the unversities to understand the issue.

Q- The low producing program issue is not just for STEM fields. The teachers with masters degrees really enhance the quality of high school education. 
A- The cost of running a masters program when there are existing undergraduates is minimal.

Q- The coordinating board is putting limits on what we include in the curriculum of some programs which impact the quality of the product.
A- Sometimes we have to legislate but it would be better if the coordinating board took the debate to be able to
                                                       
Committee Meetings
Academic Affairs and Faculty Quality (ASH 208)
   Low producing programs report
   Student debt report
   Gen Ed Core
Merging UTB and UTPB
Domestic Partnerships
Health Affairs (ASH 202)
Student debt report
Merging UTB and UTPB
Conflict of interest conflict of commitment
Governance (ASH 208)
Conflict of interest conflict of commitment
Response on Encryption

           
Friday, January 25 – ASH 208

Committee Meetings, ASH 208 and 202
Academic Affairs and Faculty Quality (ASH 208)
Health Affairs (ASH 202)
Governance (ASH 208)

James Cox, Attorney – Office of General Council, Copyright and Trademark
Here to discuss how the intellectual property policies on our campuses apply to faculty.

There are no plans to change the Regents Rules regarding intellectual property. The rule is 90101 Section 4. 

Q- Does this apply to our research notes and research data?
A- Use of research data is claimed by Regents Rule 90101.

Q- There is a clause that says that use of my course material can be continued for 1 year after employment.  What happens if they continue to use my content?
A- Write a letter to the university informing them that it is violating copyrights.

There can be a copyright in the compellation of data. There is a point where the data completion when it is creatively organized.  The facts cannot be copyrighted but the creatively organized set can be.  The notes on the results of the sorted data are probably copyrightable.

Q- We if we are doing analysis of data on our computers then there are data on our computers that we own and not the university.
A- That is correct.

Q- Are there any issues about us owning our data?
A- The only time there has ever been an issue about data is when a faculty member leaves UT and in those events we work out an agreement.

Q- What is the role of creativity in the copyright in the data collection?
A- There are other property rights other than copyrights.

Stephanie Huie, Vice Chancellor, Strategic Initiatives, ad interim

Dashboard updates – Completed sections - Student Success, Faculty Productivity, Research and Tech transfer, Finance and Institutional Profiles.
What is next: Decide on new metrics, add goals and targets, expand peer comparisons an benchmarking.

SAS Visual Analytics – is an iPad app. Web version is coming later. The app has data from the dashboard.

Academic Analytics measures research/scholarly productivity at the faculty,  program and department levels.

Every UT Academic Campus uses Academic Analytics. The launch will be in Feb.
The Health campuses use SyVal

Errors in Academic Analytics can be corrected contact your campus rep. The list will be emailed out to all of us.

Student Success after Graduation
Longitudinal study of graduates employment history (graduates since 2005).  Both in state and out of state.  This is a partnership with the Texas Workforce Commission.

Q- Will this include tracking of people who go into graduate school or the military?  The point should be how they are contributing.
A- Yes on graduate school.  I don't know about military tracking.

Q- Are you looking at graduates or all students? 
A- Graduates.

Reporting of Outside Activity
Phase 1 – Centralized online disclosure for all employees by May 1
Phase 2 – Workflow process for tracking and managing all data by Sep 1

Q- Ranges of compensation defined for research are different from those in the Conflict of interest.
A- This database is just for Conflicts of Interest

Q- This is going to be managed by system and not campus by campus.
A- Yes it is by system.

Q- The ranges are very broad. Is there something we can do about it?
A- Yes they are broad.  We can add a comment box if you want to be more specific.

Q- Will data about family members be on the web?
A- Only employee data will be available. No family data will be posted.

Campus Reports

Committee Reports

FAC Executive Committee Meeting

 
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