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Travel Guidelines: Hotel Reservations

I have reserved a block of room at the Radisson for the all the 07-08 meetings

Please read the following information about the hotel policies. Failure to follow and meet deadlines required at the hotel could result in additional cost to your component institution, as U. T. System will not reimburse for missed cancellation dates and no shows.

Reservation/name changes received after cut-off date will be accepted on a space available basis at the prevailing rate.

Cutoff dates are:
September 12, 2007 for October 11 meeting
November 7, 2007 for December 6 meeting
February 7, 2008 for March 6 meeting
April 23, 2008 for May 22 meeting

GUEST ROOM RATE
$85.00 Single/Double Accommodations, Net, Non-Commissionable, Radisson Hotel

RESERVATIONS PROCEDURE

Each attendee or liaison will be responsible for calling in his/her reservation with The Radisson (800-333-3333) by the designated cut-off date 30 DAYS PRIOR TO ARRIVAL. When calling the hotel to make your reservation, please identify yourself as participants of either The University of Texas System Faculty Advisory Council in order to receive the special group rate.

CHECK-IN

The hotel check-in time is 3:00pm. Room assignment prior to that time is on an availability basis. Upon check-in, FAC member will be asked to verify departure date. At that time, scheduled departure dates can be altered. Changes made thereafter shall be subject to a $50.00 administrative fee. Departure extensions are based on availability. Please remember that your component is tax exempt and a tax exemption card or certification should be supplied to the hotel at check-in.

CHECK-OUT

The hotel check-out time is 12:00pm. Any requests for later departure must be approved through the Front Office. Confirmation on late check-out is based on availability.

INDIVIDUAL GUARANTEE FOR GUEST ROOMS

PARKING

PAYMENT PROCEDURE

Room, tax and incidental charges are to be paid by each individual upon departure either with credit card, cash or check. Incidental charges will not be reimbursed to your component. Please note that you will be required to guarantee payment of these charges with major credit card or a cash deposit upon check-in.

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