Details
Series
Date Approved
Date Last Amended
Office(s) Responsible for Rule
Office of Budget and Planning
1. Title
Accounting, Operating Budgets, and Legislative Appropriation Requests
2. Rule and Regulation
Sec. 1 Approval of Accounting Records. All accounting records and procedures are subject to the approval of the chief business officer and the Executive Vice Chancellor for Business Affairs. The chief business officer and the Executive Vice Chancellor for Business Affairs is responsible for establishing internal controls to ensure that funds are expended and recorded appropriately.
Sec. 2 Financial Reports. Financial Reports are prepared under the direction of the chief business officer and the Executive Vice Chancellor of Business Affairs. Copies of the reports must be furnished to the Board of Regents.
Sec. 3 Approval of Budgets. Operating Budgets for all the institutions must be approved annually by the Board of Regents within the budget estimates of income prepared by the chief business officer and the president of an institution and approved by the appropriate Executive Vice Chancellor for Academic or Health Affairs, the Executive Vice Chancellor for Business Affairs, and the Chancellor.
Sec. 4 Reappropriation Process. The University of Texas System Operating Budget Rules and Procedures must include a process for administrative approval of the reappropriation of Educational and General Fund balances.
Sec. 5 Budget Policies and Instructions. General policies for the budget preparation must be approved by the Board of Regents and must be followed in preparing the budgets. Instructions for details of budget preparation must be furnished to the institution presidents by System Administration.
Sec. 6 Responsibility for Reviewing. The institutional budget recommended by the president must be forwarded to the appropriate Executive Vice Chancellor and the Chancellor for further review and recommendation to the Board of Regents.
Sec. 7 Budget Administration. Rules and procedures for budget administration must be approved by the Board of Regents, and be included in the completed budgets.
Sec. 8 Approval of Appropriation Requests. Legislative appropriation requests for all institutions must be prepared by the president in conformity with the instructions issued by the Legislative Budget Board and the Office of the Governor and approved by the appropriate Executive Vice Chancellor for Academic or Health Affairs, the Executive Vice Chancellor for Business Affairs, and the Chancellor.
3. Definitions
None
4. Relevant Federal and State Statutes
Texas Government Code Section 401.042 – Uniform Budget Estimate Forms
Texas Government Code Section 2101.011 – Financial Information Required of State Agencies
Texas Education Code Section 51.0051 – Annual Operating Budgets
5. Relevant System Policies, Procedures, and Forms
None
6. System Administration Office(s) Responsible for Rule
Office of Budget and Planning
