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Consolidated Leave Policy Highlights

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The Office of Human Resources is happy to announce the consolidation of eleven leave policies into one. You will be able to reference INT185: Leave Policy for matters pertaining to various leave types. Below is a summary of changes.

Quick Glance

This is a new section in the policy aimed at providing quick and easy reference to the various leaves types available. You’ll find each leave type listed alphabetically along with a brief description and who to contact for assistance. Additionally, hyperlinks will take you to the policy section covering that particular leave type.

Bereavement Leave

Employees may now use up to forty hours (previously twenty-four) of Bereavement Leave for a death in an employee’s family. Family is defined by the State as the employee’s spouse, as well as parents, children, brothers, sisters, grandparents, great-grandparents, and grandchildren of the employee or the employee’s spouse.

Administrative Leave for Outstanding Performance (ALOP)

Department Heads now have the authority to approve and grant paid administrative leave as a reward for outstanding performance. Awarded ALOP may not exceed 32 hours per fiscal year per employee.

Recommendations for and approval of ALOP time are at the discretion of the department head. Please refer to the job aid for more information on how to grant and use ALOP.

Leave Without Pay (LWOP)

LWOP not associated with Family Medical Leave, Parental Leave, or Military Leave which are 40 hours or less will be approved by the employee’s manager. LWOP instances exceeding 40 hours will be approved by the Department Head. The Office of Human Resources will continue to manage all LWOP cases associated with Family Medical Leave, Parental Leave, or Military Leave.

Agency Investigation

This is a new leave type which came out of the 85th legislative session. Effective 9/1, the Chancellor or his designee may grant leave to the subject, victim, or witness of an agency investigation. The subject of the agency investigation may not receive any other type of leave for this reason under Subchapter Z, Chapter 661 of the Texas Government Code.

Veteran Health

This is a new leave type which came out of the 85th legislative session. Effective 9/1, employees who served in the United States army, navy, air force, coast guard, or marine corps or the Texas National Guard and who are eligible for health benefits under a program administered by the Veterans Health Administration of the United States Department of Veterans Affairs may be granted leave without a deduction in salary or loss of vacation, sick, overtime, or state compensatory leave to obtain medical or mental health care administered by the Veterans Health Administration of the United States Department of Veterans Affairs, including physical rehabilitation. Veteran Health leave may not exceed 15 days per fiscal year. The Chancellor or his designee may grant additional leave to the employee if deemed appropriate.

Please note, INT113: Fair Labor Standards Act-Overtime and INT147: State Compensatory Time remain separate policies. However, they are referenced in the Quick Glance section and include links to the policies.

The following eleven policies were removed from the library:

INT105: Military Leave

INT122: Family and Medical Leave

INT125: Jury Service and Witness Service and Fees

INT126: Leave Without Pay

INT128: Other Leave

INT130: Parental Leave

INT135: Sick Leave

INT137: Time Off for Voting

INT142: Sick Leave Pool

INT148: Vacation Leave

INT167: Wellness Leave