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Travel Guidelines: Hotel Reservations

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Blocks of rooms have been reserved at the Sheraton Austin Hotel, 701 East 11th Street, Austin, TX 78701, for the 2019-2020 meetings. Please read the following information about the hotel policies. Failure to follow and meet deadlines required at the hotel could result in additional cost to your institution, as UT System will not reimburse for missed cancellation dates and no shows.

Reservation/name changes received after cut-off date will be accepted on a space available basis at the prevailing rate.

Cutoff dates are:
September 3, 2019 for September 26-27, 2019 meeting (Sheraton Austin Hotel)
January 7, 2020 for January 30-31, 2020 meeting (Sheraton Austin Hotel)
March 11, 2020 for April 16-17, 2020 meeting (Sheraton Austin Hotel)

GUEST ROOM RATE
Prevailing per diem, Net, Non-Commissionable, Sheraton Austin Hotel

RESERVATIONS PROCEDURE

Each attendee or liaison will be responsible for calling in his/her reservation with the Sheraton Austin Hotel (1-800-325-3535) by the designated cut-off date. When calling the hotel to make your reservation, please identify yourself as participants of the Faculty Advisory Council in order to receive the special group rate.

CHECK-IN

The hotel check-in time is 3:00 p.m. Room assignment prior to that time is on an availability basis. Upon check-in, FAC members will be asked to verify departure date. At that time, scheduled departure dates can be altered. Changes made thereafter shall be subject to a $50.00 administrative fee. Departure extensions are based on availability. Please remember to present your institutional tax exempt form to the hotel clerk at check-out.

Cancellations will be accepted prior to 12:00 p.m. local hotel time on the day of arrival.

CHECK-OUT

The hotel check-out time is 12:00 p.m. Any requests for later departure must be approved through the Front Office. Confirmation on late check-out is based on availability. 

PARKING

Covered parking is available for your convenience.

PAYMENT PROCEDURE

Room, tax and incidental charges are to be paid by each individual upon departure either with credit card, cash or check. Incidental charges will not be reimbursed to your institution. Please note that you will be required to guarantee payment of these charges with major credit card or a cash deposit upon check-in.