Annual Enrollment is here! It began on July 15 and ends on July 31. During this time you have a chance to make changes to your benefit elections. *If you want to participate in UT Flex, don't forget to log into MyUTBenefits and elect the amount, even if you don't have any other changes to make!
Please login to the Automated Parking System and either renew your FY2018 application OR opt-out if you don’t require a System parking permit. This will help Payroll keep track of the employees that don’t need their parking deducted.
The FY 2018 Holiday Schedule is posted and may be found at https://www.utsystem.edu/offices/human-resources/ut-system-administration-holiday-schedule.
The new University of Texas System building is on track for substantial completion on July 12. There will still be some final work to be done in preparation for the moves, so employees won’t have access until they move in. An Open House scheduled for July 31 will provide a preview of the building—come by anytime between 10 a.m. and 2 p.m. to explore the office floors, tour the Board Room, hang out in the Commons and try out the Wellness Center equipment!
Security researchers have discovered a PowerPoint file that, when opened, will download malware to a computer when a user hovers over a link. While the UT System Administration instance of Microsoft Office has security measures in place to stop the attack from taking place, the measures rely on users responding appropriately to the Security Notice dialog box.
Effective immediately, office supply orders from Today’s Business Solutions(TBS)/OfficeMax can be made through the new eShop system via PeopleSoft. While office supply orders can be made using a Procard through the TBS website through June 23rd, we encourage your department to become familiar with the eShop system at your earliest convenience. Each department will have their own process for the purchasing of office supplies, so please contact your department’s office supply contact to find out what your process will be with the new eShop system in place.
Plans for the System Administration Picnic, which was planned in place of a System holiday party and scheduled for June 3, have changed. Staff Council and the event committee determined that the timing was not ideal due to end of the school year, family vacations, the potential for a special legislative session and anticipated summer temperatures given the party would be outdoors in the middle of the day.
We are all excited to move into our new building and we know that our new spaces spark lots of questions. We have created a document that provides details about the Wellness Center including information about the equipment, locker rooms and additional FAQs your reference. If you have a question not addressed here, please email your question to Kendra at firstname.lastname@example.org. We will update the list periodically, so please check back!
Cloud storage refers to any program owned by a third party that allows you to upload your data using the Internet. An advantage of cloud storage is that you can easily access and synchronize your data from multiple devices anywhere in the world, and you can share your information with anyone you want. This type of online storage can make you more productive, but it also comes with security risks.
The University of Texas System Administration will be observing National Take Your Child to Work Day on Thursday, April 27. The goal of Take Your Child to Work Day is to give children ideas about various career paths and the education and skills needed to achieve their professional goals. The Staff Council has planned an organizational overview to highlight their parent’s work environment. You are encouraged to bring your children ages 8 through 18.
Our annual performance appraisals are coming up. This is a great opportunity to discuss goals, expectations, and performance standards. Remember performance appraisals is a collaborative process that involves the employee and supervisor. What’s Next:
OTIS has designed a new interim timesheet (Employee Timesheet System) to replace our current (also interim) SharePoint solution. SharePoint could no longer handle the year end influx of timesheets and we want to avoid problems we’ve experienced over the past two years. The end goal is still to utilize self-service timesheets in PeopleSoft so we will have another upcoming transition though not currently scheduled.
A photo from the 11th floor. A Huddle Room is on the left. The white band is a markable wall surface.
Though tax-related scams are particularly prevalent in the U.S. at this time of the year, identity theft protection is important year round. The following video and infographic provides tips that all users can benefit from, including how to spot and avoid phishing emails, smishing (SMS/text phishing) scams, vishing (voice phishing) phone calls, and fake letters that claim to be from the Internal Revenue Service (IRS), tax filing services, and other tax-related agencies.
UT System Administration Employees; IRS Form 1095-C will be printed and mailed to current and former employees, retirees and other covered individuals by March 2, 2017. You are not required to wait for Form 1095-C before filing your personal income tax return. What is Form 1095-C?
Join us for the first webinar of the Discover Break series. Hosted by OSI, the Discover Break series gives you an opportunity to discover and enhance your skills, knowledge, thinking, and learning abilities through informative sessions and webinars.
Discovery Break WebinarWhen: Thursday, March 9, 2:00 p.m. - 3:00 p.m.Topic: Using State Workforce Data to Examine Postgraduation Outcomes
The Employee Service Awards Program is scheduled to take place on Friday, February 10, 2017 from 2-4pm in the Intercontinental Stephen F. Austin Hotel Ballroom. Refreshments will be served following the ceremony.Parking Details:
A lot has happened since the last update!
There are a couple of CPR/AED Classes coming soon:
- Adult, Child, & Infant CPR/AED
- Tuesday, February 28, 2017
- Tuesday, February 28, 2017
Take a moment to review these tips for creating strong passwords, and consider strengthening some of your passwords if they fall short. -Do create unique passwords that use a combination of words, numbers, symbols, and both upper- and lower-case letters. -Don’t choose passwords based upon details that may not be as confidential as you’d expect, such as your birth date, your Social Security or phone number, or names of family members.