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International Travel

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University-Sponsored Travel is defined in UTS 190: International Travel Policy.

All University-Sponsored Travel to any international location, regardless of risk level, must be registered with UT System’s contracted emergency assistance provider, International SOS, prior to departure.  Learn more here.

 

International Travel Assistance

Traveling Internationally During the COVID-19 Pandemic

Travel to Sanctioned Countries

 


International Travel Assistance

UT System purchases Systemwide international travel accident insurance and emergency assistance support for all employees and students engaged in University-sponsored international travel.  Learn more here.

Is My Trip Eligible for UT System-Purchased Emergency Assistance?
  • UTS 190 - International Travel Policy defines University-sponsored travel. Employees and students participating in qualifying travel are eligible for International SOS assistance services.
  • Leisure travel does not meet international travel criteria in UTS 190 and is therefore ineligible for UT-purchased assistance services.
  • Working remotely or telecommuting from overseas to a “place of work” in the US does not meet international travel criteria in UTS 190 and is therefore ineligible for UT-purchased assistance services.

 

How to Purchase Personal Memberships for Retiree, Dependent, or Leisure Travel
  • Those affiliated with UT are eligible to purchase personal memberships for emergency assistance from International SOS at a 20% discount. 
  • Eligibility includes UT employees and students embarking on leisure travel, retirees, and dependents.
  • Learn more here.

 

How Do Emergency Assistance and Employee Medical Benefits Work Together?
  • Employees on official, University-sponsored international travel who experience medical needs should call International SOS first, available 24/7, at +1-215-942-8059. 
    • BCBSTX has agreed to a direct billing arrangement with International SOS where they pay case fees and do not charge copays or deductibles regardless of in- or out- of network, if care is medically emergent/necessary and otherwise covered.  (Please note, this does not include routine medical procedures.)
    • If International SOS is not called first, or for non-emergent treatment, regular UT SELECT Medical benefits will apply.
  •  View Details on the Quick Reference Coverage Chart.

 

Student International Travel Accident & Sickness Insurance

Students generally do not have access to UT SELECT employee medical benefits, so part of the Systemwide international travel assistance purchased includes medical expense insurance coverage for student accidents and illnesses that may occur while abroad.  Learn more here.

 


Traveling Internationally During the COVID-19 Pandemic

 


Travel to Sanctioned Countries

  • Travel to sanctioned countries may affect insurance coverages and emergency assistance available. 
  • Export Control can advise if licenses are needed for travel, and Information Security can advise about expectations for electronics, such as if a clean device is needed and if VPN may be utilized to connect to the network from the proposed destination.
Iran - Special Approval Needed
  • No international insurance or emergency assistance available.
  • OFAC licenses from the U.S. Dept. of Treasury, if needed, can take a significant amount of time to obtain.
  • Export Control and Legal Affairs must be included in the decision-making process to ensure that neither the institution nor the traveler violates any sanctions with respect to financial transactions, nor engages with any person or entity that is sanctioned.
  • Travel must be approved by the IOC, an institution’s President, and the respective Executive Vice Chancellor (EVC) for Health Affairs or Academic Affairs.
    • The proposal submitted to the EVC must include a plan for assistance coordination and financing in the event of a medical or security-related emergency involving the traveler since insurance and emergency assistance support will not be available.