On September 2, 2016, the Chancellor shared with System Administration that the Board of Regents approved the FY 2017 UT System operating budget with instructions to reduce the number of full-time equivalent (FTE) employees by at least 130 positions.  In the same communication, System Administration was invited to submit questions regarding the process to OESQuestions@utsystem.edu .  Questions have been submitted and the website created.  The website will continue to be updated as additional questions are submitted and answers ar

“The Cloud” can mean different things to different people, but usually means using a service provider on the Internet to store and manage your computing systems and/or data for you. An advantage of the Cloud is that you can easily access and synchronize your data from multiple devices anywhere in the world, and you can also share your information with anyone you want. We call these services “The Cloud” because you often do not know where your data is physically stored.

If you haven’t been following this topic in Idea Central, we had a request for bike lockers in the new building.  Bike lockers look like this:

As technology gains a more important role in our lives, it also grows in complexity. Given how quickly technology changes, keeping up with security advice can be confusing. It seems like there is always new guidance on what you should or should not be doing. However, while the details of how to stay secure may change over time, there are fundamental things you can always do to protect yourself. Regardless of what technology you are using, or where you are using it, we recommend the following four key steps:

During the data collection phase of the organizational assessment, we learned requests for data and information to UT System institutions from UT System Administration are a significant burden.  Reducing and streamlining those requests would be an important action to take.

Welcome to Week 2 National Cyber Security Awareness Month! The second of our weekly cyber security topics is “Creating a Culture of Cybersecurity in the Workplace.”

The Internet has become an indispensable tool assisting in so many ways, from reaching new customers to enabling the mobile workforce to do its job. But being constantly connected increases the risk of online theft, fraud and abuse.

The Texas Legislature has mandated all new state employees receive training on sexual harassment and equal employment opportunity during the initial 30 days of employment and supplemental training every two years thereafter.  In addition, the Texas Administrative Code 202 requires periodic training on the secure use of information resources.  To adhere to these mandates, a Bi-Annual Compliance Training module will be placed on the Learning Zone on October 3, 2016.

UT System pilots, Jeff Perkins and Dave Crosby, have each been awarded the National Business Aviation Associations (NBAA) Dr. Tony Kern Professionalism in Business Aviation Award.  The award honors individuals for outstanding professionalism and leadership in support of aviation safety.  Criteria for the award included professional ethics, vocational excellence, continuous improvement, professional engagement, professional image and selflessness.  Dave and Jeff will be recognized along with their peers at the NBAA national convention later this year.

The Office of Information Security is excited to announce that October is National Cyber Security Awareness Month (NCSAM).  NCSAM is spearheaded by the U.S. Department of Homeland Security and the National Cyber Security Alliance (NCSA). It is a collaborative effort among educational institutions, government, and businesses to promote Internet safety and data security.

Governor Abbott has declared October to be Cybersecurity Awareness Month for the state of Texas.  The Texas Department of Information Resources (DIR) is hosting three speaker sessions that focus on information security.  These sessions are open to ALL employees at state agencies and institutions of higher education.  In addition, the session on October 19 is open to the general public as well.  The sessions are listed below (with registration links).  Additional details on the sessions can be found in the by clicking on the titles below.

Last week, the IRS sent two notices/alerts about criminals sending out fake IRS tax bills related to the Affordable Care Act to defraud taxpayers. Below is an excerpt:

This scam may arrive by email, as an attachment, or by mail. It has many signs of being a fake:

Please see below for upcoming CPR/AED and First Aid Classes:

Adult, Child, & Infant CPR/AED

  • Thursday, October 27, 2016  8am-1pm

  • Wednesday, November 30, 2016  8am-1pm

Adult CPR/AED

  • Thursday, October 27, 2016  1:30pm-4:30pm

First Aid

  • Wednesday, November 30, 2016  1:30pm-4:30pm

To sign up go to https://apps.utsystem.edu/ORMTraining/TrainList.aspx

Construction continues at a brisk pace on the new UT System Building! 

View looking north from the 16th floor.

Curtainwall construction has started on the roof level and there is work on every floor.  Paint primer has started!  Wall tile has started!

Progress on our new building continues at a steady pace. Here is a picture from Colorado & 7th Street.Exterior view of the new UT System building from 7th Street looking west.

Email is still one of the primary ways we communicate, both in our personal and professional lives. However, we can quite often be our own worst enemy when using email.

The construction site is busy as a beehive!  The curtainwall installation has made its way to the 18th floor.  There is significant construction activity on every floor including electrical, mechanical, and plumbing rough-in (pipes, conduit, fittings), metal stud installation, sheetrock, tap and float, and the instllation of the elevators has started.  There will be internet and telecom presence by the end of the year!...

Before you know it, September will be here and the new fiscal year will have started.  The beginning of a new fiscal year is always a good time to review your contact information to ensure it is up to date with your latest information for purposes of emergency notifications such as inclement weather office closures and emergency situations. 

Ransomware is a special type of malware that is actively spreading across the Internet today, threatening to destroy user’s documents and other files. Malware is software – a computer program – used to perform malicious actions. While ransomware is just one of many different types of malware, it has become very common because it is so profitable for criminals. Once ransomware infects your computer, it encrypts certain files or your entire hard drive.

TRS would appreciate help in sharing the following information with employees:

 

Annual Enrollment started on July 15!  The UT System Office of Employee Benefits (OEB) website has been updated with this year's Annual Enrollment information, including video presentations from OEB and the UT Benefits insurance vendors.